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October 1, 2018 at 6:30 PM - Board of Education Regular Meeting

1. Invocation and Flag Salute
1.A. Invocation- Pastor Ron Rassmussen, Christ's Church of Yukon
Speaker(s):  Mr. Rex Van Meter
1.B. Flag Salute
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale:  Roni McKee is here to highlight Independence ES and their technology class.
3.A. Item of Information: Contract with Canadian Valley Tech Center for transporting students.
Rationale:  CVTC will make four equal payments quarterly for an annual total of $31,850.00 for YPS transporting students to their two locations.
Attachments: (1)
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale:  OCTOBER:
2 - Legislative breakfast - 7 a.m. Yukon Police Department,
100 S.Ranchwood Blvd.
18-22 - Fall Break

5 - School Board Meeting - 6:30 p.m. 
6 - Legislative breakfast - 7a.m. Yukon Police Department, 100 S.            Ranchwood Blvd.
6 - No School - ELECTION DAY
15 - YPSFE Foundation Banquet - The Palace Event Center, 2310 N Banner Rd., El Reno  Doors open at 6:30p.m. dinner at 7:00 p.m.
19-23 - No School - THANKSGIVING 
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Rex Van Meter
6. Business Item: Separate Vote
6.A. Approve and accept the minutes from the Regular Board Meeting, September 4, 2018, which may be approved as presented or approved following modifications.
Attachments: (1)
6.B. Approve the 2019 Annual School Election Resolution for School Board of Education Office No. 4.
Attachments: (4)
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (1)
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (1)
7.C. Child Nutrition Report
Rationale:  The district is having difficulties getting this month's claim submitted to the state.  We are not the only district having problems interfacing with the state's system.  As result, there is no claim to post, but we have a newsletter and with luck, we will have two claims next month.
Attachments: (1)
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
8.A. Approve Out of State Travel Request for J. Cox YHS DECA teacher for the DECA Advisor Conference in Miami, FL, June 23-27, 2019.
Rationale:  Cost analysis: the estimated $1,800.00 will be paid for from Project 412 (Career Tech) funds.  No students will travel to this conference.
Attachments: (1)
8.B. Approve Out of State Travel Request for L. Kropf, LES, to attend the Gifted World Conference in Minneapolis, MN, November 15-18, 2018.
Rationale:  Cost analysis:  The approximate $1,220.00 per person expense will be covered with district Gifted and Talented Education funds.  No students will be traveling to this conference.
Attachments: (1)
8.C. Approve Out of State Travel for Mike Clark, Athletic Director, to attend the Athletic Directors Conference in San Antonio, TX, December 13 - 17, 2018.
Rationale:  Cost Analysis:  $2,085 from Athletic Activity Funds.  
Attachments: (1)
8.D. Approve Out of State Travel Request for T. Webb, YHS, to attend the National Cheerleaders Association High School Nationals in Dallas, TX, January 25-27, 2019.
Rationale:  Cost analysis:  The district will provide a substitute.  The booster club will cover approximately $1150 in fuel, bus driver expenses, and a celebratory dinner for the cheerleaders.  Parents will pay approximately $412 per cheerleader for registration, fees, and hotel expenses.  We anticipate approximately 20 cheerleaders will attend.
Attachments: (2)
8.E. Approve Out of State Travel Request for Binet Castleberry, YHS to attend the College Board Forum in Dallas, TX, October 22-24, 2018.
Rationale:  Cost analysis:  Approximately $1,440.00 will be covered by district professional development funds.
Attachments: (1)
8.F. Approve Out of State Travel Request for M. Feddersen, YMS, to attend the AMLE Conference for Middle Level Education in Orlando, FL, October 24 - 27, 2018.
Rationale:  Cost analysis:  $496. for airfare is being covered by district professional development funds.  The cost of registration and housing is being covered by CCOSA. 
Attachments: (1)
8.G. Approval of the academic courses offered by Canadian Valley Technology Center.
Attachments: (1)
8.H. Approve disposal of surplus IT equipment from Skyview E.S.
Attachments: (1)
8.I. Approve the proposed policies and/or regulations DEC: Personnel Leave Program, EIED: Graduation Requirements, and EFA-R1: School Library Media Center Selection of Materials.
Rationale:  The proposed policies and/or regulations have been available on the website for comments, feedback and discussion since the September 4, 2018, board meeting.
Attachments: (3)
8.J. Approve Rental Contract from Central Oklahoma Ballet for the Nutcracker November 30 - December 2, 2018, at the YFAC.
Attachments: (1)
8.K. Approve Fund Raising Requests as listed on Exhibit Z.
Attachments: (1)
8.L. Approve Transfer of Monies in Middle School Activity Fund from French Club to Outdoor Education.
Rationale:  The French Club disbanded 2 years ago and would like to re-use the account number.  $62.48 is currently in the account.
Attachments: (1)
8.M. Approve a proposal from YALE to enter into a contract with House of Healing to provide Equine Therapy for students.
Rationale:  cost analysis:  10 sessions per student per semester  would cost $8400 with a donation from HOH of $2500.  No contracted services will be rendered until the entire expense has been covered by donations.
Attachments: (1)
8.N. Approve the YPS OTIS Recommendation for a district-wide wireless refresh.
Rationale:  Cost Analysis: $186,400.66 annually for 3 years.
Attachments: (1)
8.O. Accept and approve the contract with Choices Counseling Center, Inc, for the 2018-2019 school year.
Rationale:  Cost analysis:  although dollar amounts are set in the contract, they are dependent upon the number of counselors available and their licensure.
Attachments: (1)
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Rex Van Meter
Attachments: (3)
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mr. Rex Van Meter
10.C. Approval of Personnel Items as listed.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting

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