Public Meeting Agenda: August 6, 2018 at 6:30 PM - Board of Education Regular Meeting

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August 6, 2018 at 6:30 PM - Board of Education Regular Meeting Agenda

August 6, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation -Pastor Tim Baer, Grace Episcopal Church
1.B. Flag Salute - Colors presented by Boy Scout Troop 365
Speaker(s):  Mr. Rex Van Meter
2. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
3. Reports / Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Desarae Witmer to present new PreK-2 standards based report cards.

Diana Lebsack to present Yukon Middle School Highlights.

 

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4. Board Member Communications and Announcements
Speaker(s):  Mr. Rex Van Meter
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/Events:
Rationale: 

August:

  • 13 - The Breakfast - YHS Gym @ 7:30 a.m.
  • 16 - First Day of School
  • 23-26 - Ignite the Vision Education Leadership Conference, OSSBA/CCOSA - Cox Convention Center

September:

  • 4 - Legislative Breakfast, Yukon Police Department, 100 S. Ranchwood Blvd. - 7:00 a.m.
  • 4 - Yukon Public Schools Board Meeting - 6:30 p.m.
  • 25 - OSSBA Region 10 Meeting-Redlands Community College, El Reno, OK - 5:30-8:30 p.m.

 

5. Communications
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
5.A. Request from patrons to address the board- Pursuant to Board Policy AF comments can be made only by district patrons concerning items listed on the agenda.
6. Business Item: Separate Vote
6.A. Accept and approve Minutes from Regular Board Meeting: July 9, 2018, which may be approved as presented or approved following modification.
7. Business Items: Finance Consent Docket - All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the items.
Speaker(s):  Mr. Rex Van Meter
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Monthly and Cumulative Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report
8. Business Items Consent Docket- All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
8.A. Approval of Dr. Jason Simeroth, YPS-Superintendent, as Purchasing Agent and Authorized Representative for Yukon Public Schools (YPS) for the 2018-19 school year.
Rationale:  Purchasing Agent and Authorized Representative for YPS to include:  all Federal Programs, E-Rate, Child Nutrition, designated custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund, all state programs, and other school programs/activities not listed for the 2018-19 school year.
8.B. Approve Contract for Secondary Career and Technology Education Programs for School Year 2018-19
Rationale:  The Oklahoma State Department of Career and Technology Education provides aid in the form of a Program Assistance Grant and State Teacher Stipend in the amount of $144,320.00 for 14 secondary classes/teachers.
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
8.C. Approve Rental Contract from International Youth Fellowship for the Gracias Choir Tour October 12, 2018, at the YFAC.
8.D. Approve Out of State Travel Request for M. Chaney, YMS teacher to attend Safari Club International's American Wilderness Leadership School in Jackson, WY, 0729-08062018.
Rationale: 

Cost analysis:  This is fully funded by the SCI-OS and travel is paid by the Oklahoma Department of Wildlife Conservation.  

The request comes during the trip because the ODOWC did not provide travel information to Mr. Chaney until July 9, 2018.

8.E. Approve Out of State Travel Request for R. Shoaf YHS Special Ed Teacher to attend the Special Olympics Unified Champion Schools Conference in San Diego, CA, 2/4-2/8/2019
Rationale:  Cost Analysis:  All expenses for this trip are paid for by Special Olympics.  The cost of the substitute will be covered by Special Services.
8.F. Approve Out of State Travel for Dr. Simeroth to attend the Thompson Leadership Institute 8 times during the 2018-19 school year.
Rationale:  Cost Analysis:  approximately $3800 for 3 nights per session.  All expenses iin excess of the hotel and school vehicle are covered by the Institute.
8.G. Surplus items from Independence Elementary School
Attachments:
8.H. Surplus items from Yukon Fine Arts Center
Attachments:
8.I. Surplus items from Special Services
Attachments:
8.J. Approval of Sanctioning Requests from Booster Clubs for the 2018-19 school year.
Rationale:  Central ES PSO, Myers ES PTO, Parkland ES PSO, Ranchwood ES PTO, Shedeck ES PTO, Skyview ES PTO, Surrey Hills ES PTA, Independence ES PTO, Lakeview ES PTO, Yukon Middle School POSSE, YHS Ag Booster Club, YHS Band Boosters Association, YHS Cheer Booster Club, YHS Cross Country/Track & Field Booster Club,YHS Fastpitch Club, YHS Golf Boosters, YHS Home Run Club, YHS Pom Pon Booster Club, YHS Quarterback Club, YHS Rebound Club, YHS Soccer Booster Club, YHS Sports Medicine Booster Club, YHS Swim Booster Club, YHS Aces Tennis Booster Club, YHS Takedown Club, YHS Boys Basketball Tip-In Club, YHS Volleyball Booster Club
8.K. Approve list of students on "Open Transfer"
9. New Business
9.A. New Business- This business, in accordance with Oklahoma Statutes, title 25- 311 (a)(9), is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda.
10. Personnel Docket
10.A. Personnel- Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers as listed on the attached Exhibit A.
Attachments:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.C. Approval of Personnel items as listed.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
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