Public Meeting Agenda: July 9, 2018 at 6:30 PM - Board of Education Regular Meeting

Agenda
1. Invocation and Flag Salute
1.A. Invocation - Pastor Brian Thiessen, Pathway Church
1.B. Flag Salute Speaker(s): Mr. Rex Van Meter
2. Call to Order and Roll Call Speaker(s): Mr. Rex Van Meter
2.A. Call to Order and Roll Call Speaker(s): Mr. Rex Van Meter
3. Reports / Comments from Superintendent and/or Staff Speaker(s): Dr. Jason Simeroth Goals: COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4. Board Member Communications and Announcements Speaker(s): Mr. Rex Van Meter Goals: COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/Events: Rationale: July: 7/24 - Board Retreat - OSSBA 2801 N Lincoln Blvd, Ste 125 - 9:00 a.m. 7/31 - Picture Day - Board Members & Administration Staff: YPS-Admin Bldg. Conference Rm @ 8:00 - 10:00 a.m. August: 8/2 - New Teacher Luncheon - 11:30 a.m. 10 West Main 8/3 - Community Coffee - 8:00 a.m. - Administration Building 8/6 - Yukon Public Schools Board Meeting - 6:30 p.m. 8/13 - The Breakfast - YHS Gym @ 7:30 a.m. 8/16 - First Day of School 8/23-8/26 - Ignite the Vision Education Leadership Conference, OSSBA/CCOSA - Cox Convention Center September: 9/4 Legislative Breakfast, Yukon Police Department, 100 S. Ranchwood Blvd. - 7:00 a.m. 9/4 - Tuesday, Yukon Public Schools Board Meeting - 6:30 p.m. 9/25 - OSSBA Region 10 Meeting-Redlands Community College, El Reno, OK - 5:30-8:30 p.m.
5. Communications Goals: COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
5.A. Request from patrons to address the board- Pursuant to Board Policy AF comments can be made only by district patrons concerning items listed on the agenda.
6. Business Item: Separate Vote
6.A. Accept and approve Minutes from Regular Board Meeting: June 4, 2018, which may be approved as presented or approved following modification.
6.B. Discussion, motion, and vote to approve or disapprove the Student Handbook for School Year 2018-2019 Rationale: Before the book goes to print, there will be some changes to the personnel listings and phone extensions. https://docs.google.com/document/d/1_PpektHGUM1acG1xn2FJRzJZGIQWQBV046s2LFm5l5A/edit
7. Business Items: Finance Consent Docket - All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the items. Speaker(s): Mr. Rex Van Meter Goals: FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer Attachments: 17-18 Encumbrances 7/2/2018 at 8:51 AM 18-19 Encumbrances 7/2/2018 at 8:52 AM
7.B. Monthly and Cumulative Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report
7.D. Activity Fund Reports
8. Business Items Consent Docket- All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
8.A. Approve contract renewal with The Center for Educational Law for the 18-19 school year. Rationale: Basic Legal Services Program for SY 18-19 is the same as for SY 17-18, $700.00 fee.
8.B. Approve contract renewal with Canadian County Education Center for School Year 18-19 Rationale: Cost analysis: The cost of $3,500.00 per student for the SY 18-19 has been waived by CCEC.
8.C. Approve school year 2018-2019 School Resource Officer Contract
8.D. Approve contract with OSIG for school year 2018-2019.
8.E. Approve out of state travel request for Jayna Cox YHS DECA, 11/28-12/2/2018, with 5-10 students to NYC, NY, for the NYC Experience. Rationale: Cost analysis: DECA activity fund will pay $200-$300 per student and parents will pay approximately $600.
8.F. Approve out of state travel request for Rebecca Reape YHS Varsity Pom to take approximately 19 students to Orlando, FL for the Universal Dance Association's National Dance Team Championship, 1/30-2/4/2019. Rationale: Cost analysis: $4,000-$5,000 from school fundraising and approximately $9000 from booster club fundraising.
8.G. Approve out of state travel request for Whitney Duty YHS Varsity Pom, to take approximately 19 students to Orlando, FL for the Universal Dance Association's National Dance Team Championship, 1/30-2/4/2019. Rationale: Cost analysis: $4,000-$5,000 from school fundraising and approximately $9000 from booster club fundraising.
8.H. Approve out of state travel request from Brian Payne, YHS Art teacher to travel to New Berlin, NY, July 20-August 10, 2018. Rationale: Cost analysis: This is a granted opportunity and there will be no cost to the district. The program details are here: https://www.artandwriting.org/what-we-do/educator-resources/golden-residency/
8.I. Approve out of state travel request for J Perdue to Project Lead the Way STEM training in Wichita, KS, July 22-24, 2018. Rationale: Cost analysis: District general fund to cover expenses including registration of $500.
8.J. Approve out of state travel request for J Bean YHS Yearbook teacher to attend Josten's Yearbook Advisor University in Orlando, Fl, July 15 - 19, 2018 Rationale: Cost Analysis: This trip is paid for by Josten's - so there is no cost to the district.
8.K. Approve the out of state travel request for T. Pipkin, YHS Competitive Drama & Debate teacher to take 13 students and 5 parents to competition in Grapevine, TX, September 6-9, 2018. Rationale: Cost analysis: The school district will pay $150.00 and the students will pay $125.00 each for hotel and tournament fees.
8.L. Approval to declare as surplus items on the attachment Attachments: Surplus 6/20/2018 at 10:22 AM
8.M. Approval of the proposed policy FNCC: Hazing Rationale: The policy FNCC: Hazing can be found on the district website https://docs.google.com/document/d/1BacgNUXyJuku80BuahDYmZiBkgFqC6z0JwzloC9bkOc/edit?usp=sharing Attachments: FNCC 7/2/2018 at 4:24 PM
8.N. Approve renewal of contract with Youth & Family Services for First Time Offenders (FOP)
9. New Business
9.A. New Business- This business, in accordance with Oklahoma Statutes, title 25- 311 (a)(9), is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda.
10. Personnel Docket
10.A. Personnel- Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers as listed on the attached Exhibit A. Attachments: Posted Personnel 7/2/2018 at 3:46 PM Goals: PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement. Rationale: Mr. Rex Van Meter announced the board entered into executive session to discuss the personnel consent docket at 6:42 p.m. No action was taken by the board of education. The board returned to open session at 7:07 p.m. Goals: PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.C. Approval of Personnel items as listed.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
12. Public Notice/Agenda-The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 at the front entrance of the Administration Building and the Yukon Public Schools website; www.yukonps.com; on July 3, by 3:30 p.m. by Dr. Jason Simeroth, Superintendent.

1. Invocation and Flag Salute

1.A. Invocation - Pastor Brian Thiessen, Pathway Church

1.B. Flag Salute

Speaker(s): Mr. Rex Van Meter

2. Call to Order and Roll Call

Speaker(s): Mr. Rex Van Meter

2.A. Call to Order and Roll Call

Speaker(s): Mr. Rex Van Meter

3. Reports / Comments from Superintendent and/or Staff

Speaker(s): Dr. Jason Simeroth

Goals:

COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.

4. Board Member Communications and Announcements

Speaker(s): Mr. Rex Van Meter

Goals:

COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.

4.A. Individual Board Member Comments

4.B. Upcoming Meetings/Events:

Rationale:

July:

7/24 - Board Retreat - OSSBA 2801 N Lincoln Blvd, Ste 125 - 9:00 a.m.
7/31 - Picture Day - Board Members & Administration Staff: YPS-Admin Bldg. Conference Rm @ 8:00 - 10:00 a.m.

August:

8/2 - New Teacher Luncheon - 11:30 a.m. 10 West Main
8/3 - Community Coffee - 8:00 a.m. - Administration Building
8/6 - Yukon Public Schools Board Meeting - 6:30 p.m.
8/13 - The Breakfast - YHS Gym @ 7:30 a.m.
8/16 - First Day of School
8/23-8/26 - Ignite the Vision Education Leadership Conference, OSSBA/CCOSA - Cox Convention Center

September:

9/4 Legislative Breakfast, Yukon Police Department, 100 S. Ranchwood Blvd. - 7:00 a.m.
9/4 - Tuesday, Yukon Public Schools Board Meeting - 6:30 p.m.
9/25 - OSSBA Region 10 Meeting-Redlands Community College, El Reno, OK - 5:30-8:30 p.m.

5. Communications

Goals:

COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.

5.A. Request from patrons to address the board- Pursuant to Board Policy AF comments can be made only by district patrons concerning items listed on the agenda.

6. Business Item: Separate Vote

6.A. Accept and approve Minutes from Regular Board Meeting: June 4, 2018, which may be approved as presented or approved following modification.

6.B. Discussion, motion, and vote to approve or disapprove the Student Handbook for School Year 2018-2019

Rationale:

Before the book goes to print, there will be some changes to the personnel listings and phone extensions.

https://docs.google.com/document/d/1_PpektHGUM1acG1xn2FJRzJZGIQWQBV046s2LFm5l5A/edit

7. Business Items: Finance Consent Docket - All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the items.

Speaker(s): Mr. Rex Van Meter

Goals:

FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.

7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer

Attachments:

17-18 Encumbrances

7/2/2018 at 8:51 AM
18-19 Encumbrances

7/2/2018 at 8:52 AM

7.B. Monthly and Cumulative Treasurer's Report(s) and General Fund Report(s)

7.C. Child Nutrition Report

7.D. Activity Fund Reports

8. Business Items Consent Docket- All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.

8.A. Approve contract renewal with The Center for Educational Law for the 18-19 school year.

Rationale: Basic Legal Services Program for SY 18-19 is the same as for SY 17-18, $700.00 fee.

8.B. Approve contract renewal with Canadian County Education Center for School Year 18-19

Rationale: Cost analysis: The cost of $3,500.00 per student for the SY 18-19 has been waived by CCEC.

8.C. Approve school year 2018-2019 School Resource Officer Contract

8.D. Approve contract with OSIG for school year 2018-2019.

8.E. Approve out of state travel request for Jayna Cox YHS DECA, 11/28-12/2/2018, with 5-10 students to NYC, NY, for the NYC Experience.

Rationale: Cost analysis: DECA activity fund will pay $200-$300 per student and parents will pay approximately $600.

8.F. Approve out of state travel request for Rebecca Reape YHS Varsity Pom to take approximately 19 students to Orlando, FL for the Universal Dance Association's National Dance Team Championship, 1/30-2/4/2019.

Rationale: Cost analysis: $4,000-$5,000 from school fundraising and approximately $9000 from booster club fundraising.

8.G. Approve out of state travel request for Whitney Duty YHS Varsity Pom, to take approximately 19 students to Orlando, FL for the Universal Dance Association's National Dance Team Championship, 1/30-2/4/2019.

Rationale: Cost analysis: $4,000-$5,000 from school fundraising and approximately $9000 from booster club fundraising.

8.H. Approve out of state travel request from Brian Payne, YHS Art teacher to travel to New Berlin, NY, July 20-August 10, 2018.

Rationale:

Cost analysis: This is a granted opportunity and there will be no cost to the district.

The program details are here: https://www.artandwriting.org/what-we-do/educator-resources/golden-residency/

8.I. Approve out of state travel request for J Perdue to Project Lead the Way STEM training in Wichita, KS, July 22-24, 2018.

Rationale: Cost analysis: District general fund to cover expenses including registration of $500.

8.J. Approve out of state travel request for J Bean YHS Yearbook teacher to attend Josten's Yearbook Advisor University in Orlando, Fl, July 15 - 19, 2018

Rationale: Cost Analysis: This trip is paid for by Josten's - so there is no cost to the district.

8.K. Approve the out of state travel request for T. Pipkin, YHS Competitive Drama & Debate teacher to take 13 students and 5 parents to competition in Grapevine, TX, September 6-9, 2018.

Rationale: Cost analysis: The school district will pay $150.00 and the students will pay $125.00 each for hotel and tournament fees.

8.L. Approval to declare as surplus items on the attachment

Attachments:

Surplus

6/20/2018 at 10:22 AM

8.M. Approval of the proposed policy FNCC: Hazing

Rationale: The policy FNCC: Hazing can be found on the district website

https://docs.google.com/document/d/1BacgNUXyJuku80BuahDYmZiBkgFqC6z0JwzloC9bkOc/edit?usp=sharing

Attachments:

FNCC

7/2/2018 at 4:24 PM

8.N. Approve renewal of contract with Youth & Family Services for First Time Offenders (FOP)

9. New Business

9.A. New Business- This business, in accordance with Oklahoma Statutes, title 25- 311 (a)(9), is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda.

10. Personnel Docket

10.A. Personnel- Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers as listed on the attached Exhibit A.

Attachments:

Posted Personnel

7/2/2018 at 3:46 PM

Goals:

PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.

10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.

Rationale: Mr. Rex Van Meter announced the board entered into executive session to discuss the personnel consent docket at 6:42 p.m. No action was taken by the board of education. The board returned to open session at 7:07 p.m.

Goals:

PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.

10.C. Approval of Personnel items as listed.

11. Adjournment

11.A. Consideration of and motion to adjourn the meeting

12. Public Notice/Agenda-The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 at the front entrance of the Administration Building and the Yukon Public Schools website; www.yukonps.com; on July 3, by 3:30 p.m. by Dr. Jason Simeroth, Superintendent.

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July 9, 2018 at 6:30 PM - Board of Education Regular Meeting