Public Meeting Agenda: May 7, 2018 at 6:30 PM - Board of Education Regular Meeting

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May 7, 2018 at 6:30 PM - Board of Education Regular Meeting Agenda

May 7, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation - Pastor George Samkutty with Shalom Church of God
1.B. Flag Salute and Pledge of Allegiance
2. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
3. Reports/ Comments from Superintendent and/or Staff
3.A. Recognition: Support Employee of the Year and Rookie of the year
Rationale:  Brad Mitchell of Transportation was voted Support Employee of the Year and Tim Campbell of Yukon Middle School was voted Rookie of the Year. 
3.B. Recognition: Oklahoma State Superintendent's Award for Arts Excellence
Rationale:  Diana Lebsack, Principal, Yukon Middle School was honored by the Oklahoma Alliance for Arts Education, the Masonic Fraternity of Oklahoma, and State Superintendent, Joy Hofmeister, at a ceremony on April 24th at the Guthrie Scottish Rite Masonic Center in Guthrie, OK.
3.C. Y.A.L.E.
Rationale:   
3.D. YPEA Presentation of the Anton Yanda Scholarship Certificates.
Speaker(s):  Vicki Bonny
Rationale: 

This year's recipients of the Anton Yanda Scholarship are:

Abigail Janka
Brooke Loveland
Hannah Jacob
Amber Miller
3.E. Beginning of a 30 day public comment and review of the proposed policies and/or regulations CD: School Activity Funds and CD-F Application for Sanctioning with the intent of a second reading and board action during the June 4, 2018, Regular Board Meeting. The policy CD: School Activity Funds and CD-F Application for Sanctioning will be available on the website for comments, feedback and discussion until the next regular board meeting, June 4, 2018. https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=be380316#
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4. Board Member Communications and Announcements
Speaker(s):  Mr. Rex Van Meter
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events
Rationale: 

May:

  • May 9 - Retirement Reception:  5:00 pm - 6:30 pm @ Yukon High School Cafeteria
  • May 22- Graduation Commencement:  7:30 pm @ Oklahoma State Fair Park
  • May 28- Memorial Day  Holiday- Offices CLOSED

June:

  • June 1- Last Day of School for Students
  • June 4- School Board Meeting:  6:30 pm @ YPS- Admin. Bldg. Board Room, 600 Maple, Yukon
  • June 5- Legislative Breakfast:  7:00 am @ Yukon Police Station- 100 S Ranchwood Blvd. Yukon

SAVE THE DATES: AUGUST 23-26, 2018 OSSBA/CCOSA CONFERENCE - Cox Convention Center, OKC

5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mr. Rex Van Meter
6. Business Item: Separate Vote
6.A. Accept and approve Minutes from Special Board Meeting: April 13, 2018, which may be approved as presented or approved following modification.
Rationale:  Separate vote because Mr. Van Meter and Mr. Rowe were not present for the April 13, 2018, board meeting.
6.B. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2018-19. This resolution authorizes filing of the Form 471 applications for funding year 2018-19 and the payment of the applicant’s share upon approval of funding and receipt of services.
6.C. Approve or disapprove change in 2018-2019 School Year Calendar.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
6.D. Approval of the Deregulation Applications for Library Media Services at Yukon Middle and High Schools for School Year 2018-19.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the items.
Speaker(s):  Mr. Rex Van Meter
8.A. Accept and approve Minutes from Regular Board Meeting: April 9, 2018, which may be approved as presented or approved following modification.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
8.B. Approval of the Amendment to Gas Sales Agreement (Contract #8061).
Rationale:  Cost analysis: This amendment will result in a savings of $42,035.37, over using ONG as the natural gas supplier to Yukon Public Schools.
8.C. Approval of the contract agreement RENEWAL between Jani-King Maintenance and Yukon Public Schools for the 2018-2019 school year.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
8.D. Approval of the RENEWAL agreement between Yukon Public Schools and Putnam & Company, PLLC for audit services during the 2017-18 fiscal year.
Rationale:  Cost analysis:  Not to exceed $7,500.00 to cover fees and expenses of the audit as listed in the agreement.
8.E. Approval of the Contract RENEWAL with the Oklahoma Department of Rehabilitation Services for the 2018-2019 School Year.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.F. Approve RENEWAL of the contract with Lifetouch National School Studios for School Year 18-19
8.G. Approval of Out of State Travel Request from Ms. Aimee Freyman and 8 YMS students to travel to Atlanta, GA, to attend the TSA National Championship June 21-27, 2018.
Rationale:  Cost Analysis:  The district will cover the cost for Ms. Freyman only, approx. $2000.  The parent cost will be approximately $1000 per student.
8.H. Approval of Out of State Travel Request from Ms. Kandy Myers to travel to Leipzig, Germany, to attend BachFest June 1-15, 2018.
Rationale:  Cost Analysis:  There will be no cost to the district as Ms. Myers was awarded the Oklahoma Foundation for Excellence Grant.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.I. Approval of Out of State Travel Request from Mr. Jamieson Tate, YHS STEM teacher, to travel to Huntington, WV, to attend SREB Innovations of STEM Curriculum June 10-23, 2018.
Rationale:  Coast Analysis: Professional Development site funds will pay approximately $3385 
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.J. Approval of Out of State Travel Request from Tyler Pipkin and 1 YHS student to travel to Ft. Lauderdale, FL, to compete in the National Speech and Debate Tournament June 15-23, 2018.
Rationale:  Cost Analysis:  The district will cover $240 while the parent cost will be approximately $300 per person for food.
8.K. Approval of Out of State Travel Request from Dr. Jason Brunk, Assistant Superintendent, to travel to Minneapolis, MN, October 8-12, 2018, to attend the AASPA Conference.
Rationale:  Cost Analysis: The district will cover expenses of approx. $1,788.00 from the general fund. 
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.L. Approval of the Out of State Travel Request from Ms. Kimberly Fletcher, STEM teacher at Surrey Hills ES, to travel to Wichita, KS, July 22-24, 2018, to attend Project Lead the Way Training.
Rationale:  Cost Analysis:  District general fund to cover expenses including a $500. registration.
8.M. Approval of Out of State Travel Request from Mr. Anthony Wingard, STEM teacher at Independence Elementary, to travel to Wichita, KS, July 22-24, 2018, to attend Project Lead the Way Training.
Rationale:  Cost analysis:  District general fund to cover expenses including registration of $500.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.N. Approval of the Out of State Travel Request from Ms. Desarae Witmer, Executive Director of Curriculum and Instruction, for 36 district teachers and administrators to attend PLC Training in St Charles, MO, June 11-14,2018.
Rationale:  Cost analysis: to be added as attachment when available.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.O. Approval of the Yukon Fine Arts Center Rental contract from Tilt Dance Company for a dance recital June 3, 2018.
8.P. Approval of the Yukon Fine Arts Center Rental contract from The Pulse Dance Studio for a competition recital June 7, 2018.
8.Q. Approval to declare as surplus the items listed on the attached Exhibit C.
Rationale:  The multi-page Exhibit C contains items for surplus from several school sites.
Attachments:
8.R. Approval of Wes McAtee and Anthony Travis as Technical Arts/Stagecraft Adjunct Teachers for the 2018-19 school year.
9. New Business
9.A. New Business- This business, in accordance with Oklahoma Statutes, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
10.A. Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, summer employments, recommendation of change of assignment or transfers as listed on the attached Exhibit A, Employment Recommendations for the 2018-19 school year as listed in the Addenda 1-5, and YPEA negotiations.
Attachments:
10.A.I. Employment Recommendation Certified Personnel on Standard Contracts - Addendum 1
10.A.II. Employment Recommendation Certified Personnel on Temporary Contracts - Addendum 2
10.A.III. Employment Recommendation Certified Personnel on Temporary to Standard Contracts - Addendum 3
10.A.IV. Employment Recommendation Support Personnel (Full Time) - Addendum 4
Attachments:
10.A.V. Employment Recommendation Support Personnel (part Time) - Addendum 5
10.B. Acknowledge the Board has returned from executive session. Executive session minutes compliance announcement.
Speaker(s):  Mr. Rex Van Meter
Rationale:  Mr. Rex Van Meter announced the board entered into executive session at _7_:_10_p.m. to discuss the personnel consent docket as listed on Exhibit A, the employment Recommendations for the 2018-19 school year as listed on Addenda 1-5, and YPEA negotiations as authorized by 25 O.S. Section 307 (B)(1).  No action was taken by the board of education.  The board returned to open session at _7_:_41_p.m.
10.C. Approval of personnel items as listed.
Speaker(s):  Mr. Rex Van Meter
11. Adjournment
Speaker(s):  Mr. Rex Van Meter
11.A. Consideration of and motion to adjourn the meeting.
Speaker(s):  Mr. Rex Van Meter
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 4th of May, 2018, by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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