Public Meeting Agenda: June 4, 2018 at 6:30 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

June 4, 2018 at 6:30 PM - Board of Education Regular Meeting Agenda

June 4, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation - Pastor Scott Kinney - Trinity Baptist
1.B. Flag Salute and Pledge of Allegiance
2. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
3. Reports/ Comments from Superintendent and/or Staff
Rationale:  Please help us in congratulating our very own, Diana Lebsack, Yukon Middle School Principal, in receiving the 2018 OMLEA Middle Level Principal of the Year Award from the Cooperative Council for Oklahoma School Administration.

Diana will be recognized at the Cooperative Council for Oklahoma School Administration (CCOSA) Summer Leadership Conference June 5 & 6 at the Embassy Suites Hotel and Conference Center in Norman.

 

This year we adopted new math books for the district.  The old math curriculum pieces that are not being used as resource materials are being surplused along with grade 2-5 science fusion resources that are being upgraded with funds from our latest bond release.

4. Board Member Communications and Announcements
Speaker(s):  Mr. Rex Van Meter
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events
Rationale: 

June:

  • 6/5 - 7am Legislative Breakfast - Yukon Police Department - 100 S Ranchwood Blvd.

July:

  • 7/3 - 7am Legislative Breakfast - Yukon Police Department - 100 S Ranchwood Blvd.
  • 7/9 - 6:30 pm - School Board Meeting - YPS Administration Building - 600 Maple
  • 7/12 - 7am - 3pm - Engage OK SDE Conference - Norman North HS - 1809 Stubbeman Ave, Norman, OK 73069

SAVE THE DATE:

  • August 23-26 - OSSBA/CCOSA CONFERENCE - Ignite the 2018 Vision Educational Leadership Conference - Cox Convention Center, OKC, OK
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mr. Rex Van Meter
6. Business Item: Separate Vote
6.A. Consideration of and motion to approve or disapprove the Cash Fund Estimate of Needs and Request for Appropriation for the 2017 Building Bond Fund, 2008 Building Fund, and the 2008 Transportation Fund.
Speaker(s):  Jim Fenrick, CFO
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.B. Consideration of and motion to approve or disapprove the Application for Temporary Appropriations for the Fiscal Year of 2019.
Speaker(s):  Mr. Jim Fenrick, CFO
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.C. Consideration of and motion to approve or disapprove Jim Fenrick as Treasurer, Deanne Rowe as Minute Clerk, Amy Haberzettle as Deputy Minute Clerk, Dayna Jones as Encumbrance Clerk, and Brenda Smith as Deputy Treasurer as listed for the 2018-2019 school year.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
6.D. Approve or disapprove application for waiver of statute 70 O.S. Sec. 3-126 for the 2018-2019 school year.
Rationale:  Mrs. Ashlie Cravens will obtain her full certification as a Library Media Specialist in December of 2018.  This is the third year to request this waiver.  
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
6.E. Approve or Disapprove implementation of Oklahoma State Department of Education approved revised Gifted Educational Plan.
6.F. Consideration of and motion to approve or disapprove the attached contract for Property and Casualty Insurance for the 2018-19 school year.
Rationale:  Cost analysis: 
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.G. Consideration of and motion to approve or disapprove the attached contract for Child Nutrition Services for the 2018-19 school year.
Rationale:  Cost analysis:
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.H. Consideration of and motion to approve or disapprove the attached contract for Worker's Compensation Insurance for the 2018-19 school year.
Rationale:  Cost analysis:
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the items.
Speaker(s):  Mr. Rex Van Meter
8.A. Accept and approve Minutes from Regular Board Meeting: May 7, 2018, which may be approved as presented or approved following modification.
8.B. Approve out of state travel request from M. Barlow, principal YHS, for July 15-July 20, 2018, to Orlando, FL, with 4 students to attend CADCA for Yu-Can Coalition.
Rationale:  Cost analysis:  Travel expenses and Registration fee will be paid from the YPS Stop Act Grant.
8.C. Approve out of state travel request from T. McKeown, YHS, July 15-July 20, 2018, to Orlando, FL, to attend CADCA.
Rationale:  Cost Analysis:  Expenses for this trip are covered by the STOP ACT grant.  Each of the four students attending will bring their own spending money.
8.D. Approve out of state travel request from L. Loeffelholz, elective teacher, YMS, July 22-July 24, 2018, to Tyler, TX, to attend Project Lead The Way Magic of Electrons training.
Rationale:  Cost analysis:  Travel expenses and registration (approx. $700.000) to be covered by Project 421 (Carl Perkins Grant).
8.E. Approve Out of State Travel Request from K. Ritter, 25 students and 4 adult sponsors to attend Basketball Team Camp at Pittsburg State in Kansas, June 10-12,2018.
Rationale:  Cost Analysis: Athletics program to cover the cost of a bus and fuel.  Parents cost will be $150.00 per player.
8.F. Approve the proposed policies and/or regulations CD: School Activity Funds and CD-F: Application for Sanctioning after the agreed revision period.
Rationale:  The proposed policies and/or regulations have been available on the website for comments, feedback and discussion since the May 7, 2018, board meeting.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
8.G. Approve renewal of OSSBA Membership and Policy services for school year 2018-2019.
Rationale:  Cost Analysis: general fund will pay $5350.00 for district membership and policy services.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.H. Approve renewal of contract with Briton Education LLC dba Insight to Behavior.
Rationale:  Cost analysis: A three year contract with 2 in-district trainings per year to be paid from IDEA Part B Funds - Project 621) $62,646 is what we pay annually for the current program.  
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.I. Approve renewal of contract with Nikki Keck, TVI, Com.
Rationale:  Cost analysis:  maximum fee $65 per hour for Vision Therapy
8.J. Approve renewal of contract with Shannan Frohock
Rationale:  Cost analysis:  Maximum fee of $65 per hour for hearing consult services
8.K. Approve renewal of contract with Jeana Parker, Speech Language Pathologist
Rationale:  Cost analysis:  Maximum fee $65 per hour for speech therapy
8.L. Approve Renewal of contract with Canadian County Health Department
Rationale:  Cost analysis:  Monthly fee of $1,000 per month per child not to exceed 4 children for a teaching assistant for each child who reaches the age of three years and is enrolled in the early foundations program and chooses to continue in this program.
8.M. Approve renewal of contract with My ASL Interpreting Services, Inc.
Rationale:  Cost analysis:  Will not exceed $40 per hour
8.N. Approve renewal of contract with Oklahoma Family Counseling Centers (BRIDGES)
Rationale:  Cost analysis:  Not to exceed $36,000 and any billing as stated in Items 9 & 10 under the "District Shall" portion of the contract.)
8.O. Approve renewal of contract with Oklahoma Hearing Solutions, LLC
Rationale:  Cost analysis:  PO for services will be submitted as needed
8.P. Approve renewal of contract with Sign Language Resource Services, Inc.
Rationale:  Cost analysis: Will not exceed $60 per hour
8.Q. Approve renewal of contract with Big 5
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
8.R. Approve contract with Oklahoma Department of Rehabilitative Services
8.S. Approve Renewal of Contract between Heartspring and Yukon Public Schools for Fiscal Year 2019.
Rationale:  Cost analysis:  Maximum fee $320,983.33 - YPS has received a grant from the SDE to pay 50% of the costs.  Therefore, the total dollar amount will be split between the district and the OK State Department of Education.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.T. Approve the Transfer of Money in the Activity Fund applications from four inactive accounts to three active accounts.
8.U. Approve Recommendation of Approval for Bond 2017 Technology Expenditures.
Rationale:  With the continuous cycle of technology updates changing at a more rapid pace each year, along with changing education standards, we recommend leasing the equipment as identified in this recommendation. Technology leasing keeps our costs predictable while providing plenty of flexibility in how we allocate those dollars over a longer time period. Smaller, predictable payments help avoid the risk of budget dollars not being available when 100% of the funds are exhausted up front , allowing us to ensure we keep up-to-date with technology and focus on additional technology needs around wireless improvements and internal infrastructure that would be cost prohibited if these items were not leased.
8.V. Approve Estimate provided for CLEET Armed Security Professionals from Omega Security Specialist, Inc.
Rationale:  Cost analysis:  $151,200.00 estimate to be covered by general fund.
8.W. Approve varied levels of training for Yukon Public School's staff.
Rationale:  Cost analysis:  In addition to the contracts attached, CPR training is being provided by our staff off contract ($400 is the flat rate payable to them) Behavior Training is being performed by Scott Singleton for $500.  There is no contract for this service.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
9. New Business
9.A. New Business- This business, in accordance with Oklahoma Statutes, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
10.A. Personnel- Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers as listed on the attached Exhibit A.
Attachments:
10.A.I. Employment Recommendation Late Year Rehires
Rationale:  Additional employees recommended for rehire.
Attachments:
10.B. Acknowledge the Board has returned from executive session. Executive session minutes compliance announcement.
Speaker(s):  Mr. Rex Van Meter
Rationale:  Mr. Rex Van Meter announced the board entered into executive session at _7_:_26_p.m. to discuss the personnel consent docket as listed on Exhibit A, as authorized by 25 O.S. Section 307 (B)(1).  No action was taken by the board of education.  The board returned to open session at _7_:_49_p.m.
10.C. Approval of personnel items as listed.
Speaker(s):  Mr. Rex Van Meter
11. Adjournment
Speaker(s):  Mr. Rex Van Meter
11.A. Consideration of and motion to adjourn the meeting.
Speaker(s):  Mr. Rex Van Meter
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 1st of June, 2018, by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
Speaker(s):  Mr. Rex Van Meter
<< Back to the Public Page for Yukon Public Schools