Public Meeting Agenda: April 9, 2018 at 6:30 PM - Board of Education Regular Meeting

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April 9, 2018 at 6:30 PM - Board of Education Regular Meeting Agenda

April 9, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Tom Arnould from Good News Church
Speaker(s):  Mr. Rex Van Meter
1.B. Pledge of Allegiance and Flag Salute
Speaker(s):  Mr. Rex Van Meter
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. 2018-2019 District Teacher of the Year Recognition
Speaker(s):  Dr. Simeroth and/or Mr. Rob Davis
3.B. Yukon High School - Highlights
Speaker(s):  Melissa Barlow / Brian Payne
Rationale: 
- Youth Art Month was held throughout the month of March. Youth Art Month focuses on the creation, exhibition, and promotion of the visual arts across the United States. Yukon High School has lots to celebrate this month in regard to some our students' achievements. Highlights include:
 
- 13 different students had work accepted into the annual Scholastic Art and Writing awards held in Tulsa in February.
- Senior Jadyn Miranda received a National Silver Medal for the Scholastic Art and Writing awards. Only 12 students from Oklahoma received a national medal out of several hundred entries.
- 13 different students had work accepted into the annual Young Talent in Oklahoma exhibition recently held at Oklahoma Christian University during the month of March.
- Seniors Kaitlyn Penick and Tien Tran both placed in the top 10 (statewide) for their senior portfolios for the annual Young Talent in Oklahoma exhibition. This is the 5th year in a row that YHS has had a student place in the top 10.
- Senior Brooklin Layman placed 3rd (nationally) in the 38th Annual Photographer's Forum Photo Contest. There were more than 2,000 entries.
- Senior Tien Tran was accepted into the Momentum exhibition held on March 9 and 10. Momentum is for up-and-coming artists under the age of 30 in Oklahoma.
 
- 5 students received scholarships to attend the Oklahoma Summer Arts Institute. Only 20 spots were available statewide and several hundred students attended tryouts. This marks the 5th straight year students from YHS have been selected as a participant or as an alternate to attend OSAI in June.
 
- The visual arts students this year have (thus far) collected $190,000 in scholarships and awards money.
3.C. Textbook disposal
Speaker(s):  Dr. Jason Simeroth
Rationale:  Surplus Textbooks include past adoptions that have been replaced with current adoptions or textbooks that have been replaced by chromebooks with on-line textbook licenses.  
Over the past 5 years with the increase in OERs and a 1-1 Instructional Technology initiative, the opportunity to sell back old/unused textbooks has been eliminated.  As a result, YPS has stored these un-used textbooks in rooms and closets throughout our buildings.  These un-used textbook are taking up space and becoming a home for unwanted pests.  In addition, this space is needed to house current supplies and resources being used in our classrooms.  The site librarians have been working with the curriculum & instruction office to properly surplus and dispose of these items in preparation for the IT refresh, new textbooks and other educational resources being purchased through the support of bond money.  
3.D. Math textbook adoption
Speaker(s):  Dr. Jason Simeroth
Rationale: 
Recommendation for Adoption:  Houghlin Mifflin Harcourt for K-Alg. II and Pearson for all 4th year math classes.  
The PO will not be created until July 1st because it's bond money.....
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale: 

APRIL

  • 4/13     Special Board Meeting (noon - for the purpose of selling bonds)
  • 4/17     Student Sandbooks: An OSSBA Legal Team Workshop (OSSBA Conference Center, OKC)
  • 4/20     No School (Snow Day)
  • 4/27     Answering Oklahoma's Education Challenge Workshop (Sheraton OKC)
  • 4/28     Incumbent School Board Member Workshop (Sheraton OKC)

MAY

  • 5/2      Spring School Law Institute (Credit Union House, OKC)
  • 5/5      President Workshop (OSSBA Conference Center, OKC)
  • 5/7      School Board Meeting
  • 5/8      Summer Legal Issues:  an OSSBA Legal Team Workshop (OSSBA Conference Center, OKC)
  • 5/22    Yukon High School Graduation Commencement (7:30 p.m.)

SAVE THE DATES:  AUGUST 23-26, 2018 OSSBA/CCOSA CONFERENCE - Cox Convention Center, OKC

5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mr. Rex Van Meter
6. Business Item: Separate Vote
6.A. Vote to approve or disapprove lowest bid for turf replacement at Yukon Middle School.
Speaker(s):  Dr. Jason Simeroth
Rationale:  Cost Analysis:  $339,901.00 base bid
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
6.B. Accept and approve minutes from the Special Board Meeting held March 14, 2018, which may be approved as presented or approved following modification.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
8.A. Accept and approve Minutes from Special Board Meeting: March 2, 2018,and Regular Board Meeting: March 5, 2018, which may be approved as presented or approved following modification..
8.B. Approval of the proposed policies and/or regulations EGM: Animals in school; EGM-F: Notification of intent for service animal access; DK: Professional Development Program after the agreed revision period.
Rationale: 

The proposed policies and/or regulations EGM: Animals in school; EGM-F: Notification of intent for service animal access; DK: Professional Development Program have been available on the website for comments, feedback and discussion since the March 5, 2018, board meeting:   https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=be380316#

Recommendation: Approve

8.C. Approval of the Out of State Travel Request from Holly Green, YHS AP English teacher, to travel to Henderson, NV, to attend the Silver State AP College Board Summer Institute on July 29 - August 2, 2018.
Rationale:  Cost Analysis:  Expenses not to exceed $1600, paid by Advanced Placement Grant
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.D. Approval of the Out of State Travel Request from Megan Poarch, YHS Theatre teacher, to travel to Independence, MO, to attend the William Inge Theatre Festival on May 9, to May 13, 2018.
Rationale:  Cost analysis:  Substitute and vehicle expenses to be paid by the Drama Activity Fund.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.E. Approval of the Out of State Travel Request from Jeremy Reed YHS Football Coach, to travel to Atlanta, GA, to attend FCA Activities on April 11, to 14, 2018.
Rationale:  Cost Analysis: Zero cost to district.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.F. Approval of the Out of State Travel Request from Jannett Marvin, YMS career tech teacher, to travel toAtlanta, GA, to attend the National TSA Conference June 22 through June 26, 2018.
Rationale: 

Cost Analysis:  Approximately $2000 per TSA Advisor and $1000 per student.  Possible fund raising to aide in cost to families.  

This is National competition for students who placed first in their state competitions.  Eight YMS students qualified.

Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.G. Approval of the Out of State Travel Request from Stephanie McKinney Yu-Can Coalition, to travel to Orlando, FL, to attend CADCA's Mid Year Training Institute on July 15, to July 19, 2018.
Rationale:  Cost Analysis: Estimated $11,000 paid through the Stop Act Grant.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.H. Approval to declare as surplus the items listed on attachment Exhibit B.
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Attachments:
10.A.I. Recommendation of Continued Employment of Principals and Assistant Principals as listed on the attached Exhibit C.
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Rationale:  Mr. Rex Van Meter announced the board entered into executive session at: _:__ p.m. to discuss the personnel consent docket as listed on Exhibit A, as authorized by 25 O.S. Section 307 (B)(1). No action was taken by the board of education. The board returned to open session at: _:__ p.m. 
 
10.C. Approval of Personnel Items as listed.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mr. Rex Van Meter
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 5th of April, 2018 by 5:00 p.m. by Dr. Jason Simeroth, Superintendent.
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