Public Meeting Agenda: March 5, 2018 at 6:30 PM - Board of Education Regular Meeting

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March 5, 2018 at 6:30 PM - Board of Education Regular Meeting Agenda

March 5, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Dr. Greg Tolle, First United Methodist Church
Speaker(s):  Mr. Rex Van Meter
1.B. Presentation of colors and Pledge of Allegiance.
Speaker(s):  Mr. Don Rowe
Rationale:  Mr. Jeff Spruill, Cubmaster of Pack 395 has brought Cub Scout Pack 395 to present colors and direct the Pledge of Allegiance. 
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mr. Rex Van Meter
Rationale: 

Board Members attending this meeting included:  Board President, Rex Van Meter, Board Vice-President, Leonard Wells, Board Clerk, Jeff Behymer, Deputy Clerk, Suzanne Cannon, and Board Member, Don Rowe.

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, Deanne Rowe- Administrative Assistant/Board Minute Clerk, staff, members of the public, and members of the press.

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Turf and Surrey Hills

Seat New Board Member

 

3.A. Performance: Ukulele Ensemble from Independence Elementary School.
Speaker(s):  Dr. Jason Simeroth
3.B. Presentation: The recent state finalists
Rationale: 
Softball Coach Heather Shanahan
Cheyenne Factor recipient of the Michelle Williams Award
 
Swimming Coaches Bruce Clifton and Megan Cline
400 Freestyle Relay State Medalist
Ethan Davidson, Blake Eberhardt, Yitzhah Raimirez, Isaiah Auld
 
Wrestling Coach Joe Schneider
State Runner up Studd Morris
State Champ and Outstanding Wrester for 6A  Jaxen Gilmore.
3.C. Beginning of a 30 day public comment and review of the proposed policies and/or regulations EGM: Animals in School; EGM-F: Notification of intend for service animal access; DK: Professional Development Program with the intent of a second reading and board action during the April 9, 2018 Regular Board Meeting.
Speaker(s):  Dr. Jason Simeroth
Rationale:  The policies EGM: Animals in School; EGM-F: Notification of intend for service animal access; DK: Professional Development Program will be available on the website for comments, feedback and discussion until the next regular board meeting:  April 9, 2018:  https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=be380316#
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mr. Rex Van Meter
Rationale: 

MARCH:

  • Mar. 6 - Legislative Coffee - Yukon Police Department
  • Mar. 13 - 9:30 - 11:00 Helping Hands Appreciation Brunch - The Palace 
  • Mar. 19 - 23 - SPRING BREAK - SCHOOLS AND OFFICES CLOSED
  • Mar. 29 - 6:00-7:30 District Teacher of the Year Celebration - 10 West Main

APRIL:

  • Apr. 3 - Legislative Coffee
  • Apr. 9 - 6:30 School Board Meeting
  • Apr 20 - Snow Day - SCHOOLS AND OFFICES CLOSED
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mr. Rex Van Meter
6. Business Item: Separate Vote
6.A. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $8,175,000 General Obligation Combined Purpose Bonds of the School District.
Speaker(s):  Mr. Rex Van Meter
Rationale:  Consideration to accept the setting of a sale date for the $8,175,000 Combined Purpose Bonds on April 13, 2018 at 12:00 o'clock noon, in the Yukon Public Schools- Administration.
6.B. Consider and Approve an Agreement for Bond Counsel Services with the Floyd Law Firm, P.C., Attorneys at Law.
Speaker(s):  Mr. Rex Van Meter
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Speaker(s):  Mr. Rex Van Meter
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Speaker(s):  Mr. Rex Van Meter
7.C. Child Nutrition Report
Speaker(s):  Mr. Rex Van Meter
7.D. Child Nutrition Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Rex Van Meter
8.A. Minutes from Regular Board Meeting, February 5, 2018, which may be approved as presented or following modifications.
Speaker(s):  Mr. Rex Van Meter
Attachments:
8.B. Consideration of and motion to approve changes to the 2018-2019 School Calendar.
Speaker(s):  Mr. Rex Van Meter
Rationale: 

This new calendar reflects the change in contract days from 183 to 182 and reflects the correct date of Martin Luther King's Day as January 21.

Recommendation: Approve changes

Attachments:
8.C. Consideration of and motion to approve the new 2019-2020 School Year Calendar.
Speaker(s):  Mr. Rex Van Meter
Rationale: 

Certified employees had 3 calendar options.  This calendar received 55.5% of the 236 votes.  The first runner up received 24.6% and the third place calendar only received 19.9% of the votes.

Recommendation:  Approve

Attachments:
8.D. Approval of the proposed policy EFBCC: Web Pages; after the agreed thirty (30) day revision period. The first reading of the policy was during the Regular Board Meeting of February 5, 2018. No proposed changes or feedback were received. No further recommendations/additional changes at this time.
Rationale:  The policy EFBCC: Web Pages has been available on the website for comments, feedback and discussion since the February 5, 2018, board meeting:  https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=be380316#
8.E. Approval of the proposed estimate of cost for the addition of three rooms to Surrey Hills ES by The Stacy Group.
8.F. Approval of the proposal for SAT prep classes for all 11th grade students.
8.G. Approval of the Out of State Travel Request from Amy Beams, Special Services - Administration to travel to Dallas, TX, to attend the LRP Conference on April 22-April 25, 2018.
Rationale:  Cost Analysis:  Project 615 Fed. Grant $915.18, Project 053 Spec. Ed. $1054.16
8.H. Approval of the Out of State Travel request from Angela Fletcher, Special Services - Administration to travel to Dallas, TX, April 22 - April 25, 2018.
Rationale: 

Cost Analysis:  Project 615 Fed. Grant $915.18, Project 053 Spec. Ed. $1054.16

8.I. Approval of the Out of State Travel request from Audrey Lunsford, 5th grade teacher at IES to travel to Portland, OR, to present at a Higher Ed Conference on March 4-7, 2018.
Rationale:  Cost Analysis:  substitute cost covered by the school site.
8.J. Approval of the Out of State Travel request from Bailey Fry, Special Ed. teacher at YHS to travel to San Antonio, TX, February 25-March 1, 2018.
Rationale:  Cost Analysis: 
8.K. Approval of the Out of State Travel Request from Courtney Loveless, science teacher at YMS to travel to Atlanta, GA, to attend the NSTA Conference on March 14 - 20, 2018.
Rationale:  Cost Analysis: $500 paid by general fund, site will provide 3 days of substitute teacher, and Courtney will cover the balance.
8.L. Approval of the Out of State Travel request from Danielle Torres, Special Services Administration to Dallas, TX, to attend the LRP Conference April 22 - 25, 2018.
Rationale:  Cost Analysis:  Project 615 Fed. Grant $915.18, Project 053 Spec. Ed. $1054.16
8.M. Approval of the Out of State Travel request from Ellena Murphy, Career Tech teacher at YHS to attend BPA with 5 students in Grapevine, TX, May 9-13, 2018.
Rationale:  Cost Analysis:  There will be no cost to the district, parents of the qualifying students will pay approximately $700.
8.N. Approval of the Out of State Travel request from Henry Harrison, Career Tech teacher at YHS to attend BPA with 5 students in Grapevine, TX, May 9-13, 2018.
Rationale: 

Cost Analysis:  There will be no cost to the district, parents of the qualifying students will pay approximately $700.

8.O. Approval of the Out of State Travel request from Jared Ediger, Career Tech teacher at YHS to attend BPA with 5 students in Grapevine, TX, May 9-13, 2018.
Rationale: 

Cost Analysis:  There will be no cost to the district, parents of the qualifying students will pay approximately $700.

8.P. Approval of the Out of State Travel request from Jeremy Reed, Asst. Athletic Dir. at YHS to attend Dallas Option Clinic in Carrolton, TX, March 9-10, 2018.
Rationale:  Cost Analysis:  No cost to the district, the Booster Club is covering food and hotel expenses.
8.Q. Approval of the Out of State Travel request from Jeremy Reed, Asst. Athletic Dir. at YHS to attend Air Force Academy Coaches Meeting in Denver, CO, March 13-16, 2018.
Rationale:  Cost Analysis:  There is no cost to the district for this trip.
8.R. Approval of the Out of State Travel request from Kimberly Fletcher, first grade teacher at Surrey Hills ES to present at Ed. Conference in Portland, OR, March 4 - 7, 2018.
Rationale:  Cost Analysis: The school site will cover substitutes.
8.S. Approval of the Out of State Travel Request from Margarita Mingura, Special Services - Administration to travel to Dallas, TX, to attend the LRP Conference on April 22-April 25, 2018.
Rationale: 

Cost Analysis:  Project 615 Fed. Grant $915.18, Project 053 Spec. Ed. $1054.16

8.T. Approval of the Out of State Travel Request from Stacey Paddock, Special Services - Administration to travel to Dallas, TX, to attend the LRP Conference on April 22-April 25, 2018.
Rationale: 

Cost Analysis:  Project 615 Fed. Grant $915.18, Project 053 Spec. Ed. $1054.16

8.U. Approval of the Out of State Travel Request from Valorie Branstool, Systems Databases - Administration to travel to Manhattan, KS, to attend the PowerSchool Users Group Conference, April 8-11, 2018.
Rationale:  Cost Analysis: $512.00 to be covered by general funds.
8.V. Approval of the Out of State Travel Request from Kaitlin Sagar-Smith, Special Services/Admin to travel to Dallas, Tx, April 22-25, 2018, to the LRP Conference.
Rationale:  Cost Analysis:  Project 615 Fed. Grant $915.18 and 053 Special Education $1054.16
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Attachments:
10.A.I. Recommendation to continue employment of administrators as listed on the attached Exhibit P.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of Personnel Items as listed on Exhibit A.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mr. Rex Van Meter
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the of , 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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