February 5, 2018 at 6:30 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
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Information Item
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1.A. Invocation- Father Rex Arnold with St. John Nepomuk
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Information Item
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1.B. Flag Salute
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Procedural Item
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2. Call to Order and Roll Call
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Procedural Item
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2.A. Call to Order and Roll Call
Agenda Item Type:
Action Item
Rationale:
Board Members attending this meeting included: Suzanne Cannon, President; Rex Van Meter, Vice-President; Leonard Wells, Clerk; Jeff Behymer, Deputy Clerk; and Karen Youngblood, Member Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Deanne Rowe- Administrative Assistant/Board Minute Clerk. Members of the public and Members of the press. |
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3. Reports/ Comments from Superintendent and/or Staff
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Information Item
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3.A. Presentation: Lakeview Elementary School Honor Choir- Connie Baker
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Information Item
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3.B. Beginning of a 30-day public comment and review of the proposed policy EFBCC: Web Pages with the intent of a second reading and board action during the March 5, 2018, Regular Board Meeting.
Agenda Item Type:
Information Item
Rationale:
The Policy EFBCC: Web Pages will be available on the website for comments, feedback and discussion until the next regular board meeting: March 5, 2018. https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=be380316# |
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4. Board Member Communications and Announcements
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4.A. Individual Board Member Comments
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4.B. Upcoming Meetings/ Events:
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Rationale:
February:
March:
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5. Communications
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5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
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Information Item
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6. Business Item: Finance Consent Docket-All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
Rationale:
Approve as listed.
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6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
Attachments:
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6.B. Treasurer's Report(s) and General Fund Report(s)
Agenda Item Type:
Consent Item
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6.C. Child Nutrition Report
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Information Item
Attachments:
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7. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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7.A. Approval of the Out of State Travel Request from Darryl Andrews, teacher and Student Council sponsor at Yukon High School to travel to Reno, NV to attend the CADA State Convention on February 27 - March 3, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: School to provide substitute for 2 days from prof. dev. and 1 day from activity funds. Recommendation: approve/accept |
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7.B. Approval of the Out of State Travel request from Darryl Andrews teacher and Student Council sponsor at Yukon High Schooland 2 students to travel to Plymouth, MN, to attend the Nat'l Assoc. of Student Councils' National Convention June 21 - June 28, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Parents to pay $2,500.00 OASC all-inclusive package price. Recommendation: Approve/accept
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7.C. Approval of the Out of State Travel request from Wendy Green, Myers Elementary music teacher to attend the Texas Music Educator's Convention in San Antonio, TX, on February 14-17, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: District will pay for a substitute for 3 days. Recommendation: Approve/accept |
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7.D. Approval of the Out of State Travel request from Erik Jackson, Newspaper and Year Book teacher at Yukon High School and 7 students to attend the National Journalism Conference in San Francisco, CA, April 11-15, 2018.
Agenda Item Type:
Action Item
Rationale:
Cost Analysis: The Journalism Activity Account will pay approximately $4,500.00 for this trip. Recommendation: Approve/accept
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7.E. Approval of the Out of State Travel Request from Ms. Rebecca Reape, Pom Sponsor at YHS, 15 students and 21 parents/guardians to Walt Disney World in Orlando FL, to compete in the National Dance Team Championship February 1-5, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Pom Activity Fund will pay $4351.00 and Boosters will pay $6,200.00. Recommendation: Approve/accept
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7.F. Approval of the Out of State Travel Request for Jason McDaniel, YPS Executive Director ofTechnology, to travel to Chicago, IL, on June 23-28, 2018, to attend the International Society for Technology in Education Conference & Expo
Agenda Item Type:
Consent Item
Rationale:
Cost analysis: Registration - waived, Air - $400, Hotel - $1,500
Goals:
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7.G. Approval of the Out of State Travel Request for Jayna Cox, YHS DECA Sponsor, to travel with students to Atlanta, GA, April 21-25, 2018, to attend the Annual International DECA competition and conference.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: $140 - from project 412 for 2 substitute days. Parents of students who qualify to attend will have an approximate expense of $800-$900. If no students qualify in February, this trip will not be taken.
Goals:
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7.H. Approval of the Out of State Travel Request from William Walker, Yukon Athletic Trainer to travel to Omaha, NE, to attend the Mid'America Athletic Trainers' Association Annual Meeting and Symposium March 15-17, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: cost is split between donation from a physician, Career Tech Project 412, and Athletic Trainers' passthrough account.
Goals:
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7.I. Approval of the Out of State Travel Request from Amanda Oneth, Instructional Technology Coach, to travel to Chicago, IL to attend the International Society for Technology in Education Conference & Expo, on June 23-28, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Registration is waived, Air $400, Hotel $1,500 to be covered by district funds.
Goals:
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7.J. Approval of the Out of State Travel Request from Angela Bilyeu, District Testing Coordinator, to travel to Dallas, TX, to attend the College Board Southwestern Regional Forum , on February 14-16, 2018.
Agenda Item Type:
Action Item
Rationale:
Cost Analysis: Registration fee $275.00 to be paid by district.
Goals:
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7.K. Approval of Out of State Travel Request for Michael Foster, YHS Athletic Trainer, to Omaha, NE, March 15-17, 2018, to attend District 5 Athletic Training Conference.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: cost is split between donation from a physician, Career Tech Project 412, and Athletic Trainers' pass through account.
Goals:
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7.L. Approval of Out of State Travel Request for Emilie Shannon, Athletic Trainer for YHS, to Omaha, NE, March 15-17, 2018, to attend the District 5 Athletic Training conference.
Agenda Item Type:
Consent Item
Goals:
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7.M. Approval of Yukon Fine Arts Center Rental Contract from Jehova's Witnesses Circuit #7 for April 19-21, 2018.
Agenda Item Type:
Consent Item
Rationale:
Recommendation: Approve/accept
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7.N. Approval of Yukon Fine Arts Center Rental Contract from Studio 5678 for June 1 & 2, 2018.
Agenda Item Type:
Consent Item
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7.O. Approval to declare as surplus, the Curriculum and IT items for Yukon Middle School as listed on the attached Exhibit B.
Agenda Item Type:
Consent Item
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Goals:
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7.P. Approval to declare as surplus, the Curriculum and IT items for Surrey Hills Elementary School as listed on the attached Exhibit C.
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Action Item
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7.Q. Approval to declare as surplus, the Curriculum and IT items for Skyview Elementary School as listed on the attached Exhibit D.
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7.R. Approval to declare as surplus, the Curriculum items for Shedeck Elementary School as listed on the attached Exhibit E.
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Action Item
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7.S. Approval to declare as surplus, the Curriculum and IT items for Ranchwood Elementary School as listed on the attached Exhibit F.
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Action Item
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7.T. Approval to declare as surplus, the Curriculum and IT items for Myers Elementary School as listed on the attached Exhibit G.
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Action Item
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7.U. Approval to declare as surplus, the Curriculum and IT items for Lakeview Elementary School as listed on the attached Exhibit H.
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Action Item
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7.V. Approval to declare as surplus, the Curriculum items for Independence Elementary School as listed on the attached Exhibit I.
Agenda Item Type:
Action Item
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7.W. Approval to declare as surplus the Curriculum and IT items for YALE as listed on the attached Exhibit J.
Agenda Item Type:
Consent Item
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8. Business Items Consent Docket:
All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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8.A. Minutes from Regular and Special Board Meetings, January 8, 2018, which may be approved as presented or approved following modifications.
Agenda Item Type:
Consent Item
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8.B. Approval of the proposed policy CO: Child Nutrition and Physical Fitness Program ; after the agreed thirty (30) day revision period. The first readinfg for the policy was during the Regular Board Meeting of January 8, 2018. No proposed changes or feedback were received. No further recommendations/additional changes at this time.
Agenda Item Type:
Consent Item
Rationale:
The policy CO: Child Nutrition and Physical Fitness Program has been available on the website for comments, feedback and discussion since the January 8, 2018, board meeting: https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=be380316# Final Policy The first presentation for Board Policy CO was January 8, 2018. No additional changes or feedback have been recommended.
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9. Business Item: Separate vote
Agenda Item Type:
Action Item
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9.A. Discussion and vote to approve, or not approve, the Enterprise FM Trust Vehicle leasing agreement.
Agenda Item Type:
Action Item
Rationale:
Cost Analysis: $70,000.00 for 4 Expeditions and 1 full sized van on a 4 year lease as well as 2 F250 trucks on a 3 year lease from the 2007 Bond Issue.
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10. Business Item: Separate Vote
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Action Item
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10.A. Discussion and vote to approve, or not approve, the purchase of 10 new route buses and one activity bus.
Agenda Item Type:
Action Item
Rationale:
Cost Analysis: $870,000.00 to purchase 10 route buses and 1 activity bus.
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11. Business Item: Separate Vote
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Action Item
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11.A. Discussion and vote to approve, or not approve, the Lawn Mowing Contract with Red Earth for the 2018 growing season.
Agenda Item Type:
Action Item
Rationale:
Cost Analysis: $102,300.00 is to be paid with District Funds.
Goals:
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12. New Business:
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Action Item
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12.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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Action Item
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13. Personnel Docket:
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Action Item
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13.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
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Action Item
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13.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
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Procedural Item
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13.C. Approval of Personnel Items as listed.
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Action Item
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14. Adjournment
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Action Item
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14.A. Consideration of and motion to adjourn the meeting
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Action Item
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15. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099, at the front entrance of the Yukon Public Schools Administration Building/Office, ant the Yukon Public Schools website on the 31st of January, 2018 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
Agenda Item Type:
Procedural Item
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