Public Meeting Agenda: January 8, 2018 at 6:30 PM - Board of Education Regular Meeting

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January 8, 2018 at 6:30 PM - Board of Education Regular Meeting Agenda

January 8, 2018 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Mark Borseth, Resurrection Lutheran Church
Speaker(s):  Mrs. Suzanne Cannon
1.B. Flag Salute
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs.Suzanne Cannon
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Deanne Rowe- Administrative Assistant/Board Minute Clerk.

3. Reports/ Comments from Superintendent and/or Staff
3.A. School Board Recognition - Dr. Jason Simeroth, YPS Superintendent
Speaker(s):  Dr. Jason Simeroth
Rationale: 

January is School Board Recognition Month and an opportunity to honor Yukon Public School Board members for their dedication to children and schools.

Their job is to adopt the policies that govern district operations, hire a superintendent, and work with the superintendent to establish a vision, ensure schools are accountable to the community and strongly advocate continuous improvement in student learning. That job entails many meetings; numerous school functions to attend; reams of reports, agendas, proposals and other information to read and study; and a host of difficult decisions to make.  Although they wear many hats in the workday world, school board members put on a collective hat when they get down to the business of leading their school districts. Board members must pull together as a team toward a common goal—helping students achieve. Though they may individually disagree on certain issues, their role as a board is to consistently strive toward that goal.

Board members contribute hundreds of hours, each year, leading their districts. Whether it be crafting policies, hiring top-notch administrators, listening to staff and student concerns or recognizing outstanding programs, board members always keep their eyes on the goal of student achievement.

The time spent in board meetings represents just a small fraction of the hours school board members spend leading their districts. They also work hard at seminars and training sessions to keep abreast of the latest trends in educational leadership, are deeply involved in community activities and spend many hours in the schools and at extracurricular events. Their love for learning, and concern and caring for students, staff and community, drives board members’ desire to lead so students can achieve.

In recognition of their dedicated service, January is designated School Board Recognition Month. This is a time to show appreciation and begin to better understand how local trustees work together to provide a better future for our children. In January, join with others from throughout our district and state to salute the men and women who provide grassroots governance of public schools. Make a special effort to tell each school board member that his or her hard work has been noticed and is truly appreciated.

 
3.B. SFE School of Excellence Award
Speaker(s):  Dr. Jason Simeroth
Rationale:  Southwest Foods Excellence is proud to announce that Yukon High School is being presented with the School of Excellence award. This makes Yukon Public Schools the first ever two time winner of this award.   The team’s biggest strength is that they put the students first in everything they do. On the day of the Quality Assurance Monitor’s site visit, they were without gas for two hours and short staffed by two team members. They pulled together and were able to complete the entire menu and still have the kitchen looking spectacular.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
3.C. YHS Choir Presentation - Under the direction of Mr. Chapin
3.D. Recognition of Technology Student Association award winners from YMS.
Speaker(s):  Ms. Diana Lebsack, Principal
Rationale: 
The following students placed at the TSA (Technology Student Association) Conference:
1st place Leadership Strategies - Cindy Le, Megan Unsell, and Christina Perez
1st place Promotional Marketing - Kenneth Ngo and Ronan Feroni
The teacher: Jan Marvin
3.E. Beginning of a 30-day public comment and review of the proposed policy CO: Child Nutrition and Physical Fitness Program with the intent of a second reading and board action during the February 5, 2018 Regular Board Meeting.
Rationale: 

The policy CO:  Child Nutrition and Physical Fitness Program will be available on the website for comments, feedback and discussion until the next regular board meeting: February 5, 2018:  https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=be380316#

 

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
4. Board Member Communications and Announcements
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale: 

January:

  • 1/15- MLK Holiday, Schools and Offices Closed
  • 1/18- Board Appreciation Luncheon- YPS Administration Bldg. Conference Rm, 11:30 am- 1:00 p.m.
  • 1/26 Yukon Chamber of Commerce Awards Gala, The Palace Event Center, 2310 N Banner Rd., EL Reno, OK, 73036, 6:30 p.m.

February:

  • 2/5- School Board Meeting- YPS Admin Bldg., Board Room, 600 Maple, Yukon OK 73099, 6:30 p.m.
  • 2/6- Legislative Breakfast - Mabel C. Fry Public Library, Yukon, OK 73099. 7:00 a.m.
  • 2/20 and 22- Parent Teacher Conferences
  • 2/23- Schools and Offices Closed Post Conference
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
6. Business Item: Separate Vote
6.A. Discussion, motion and vote on motion to approve or disapprove the name of the new intermediate school: Redstone Intermediate School
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Recommendation: Approve

 

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.A. Accept and Approve the Minutes from Regular Board Meeting, December 5, 2017, which may be approved as presented or following modifications.
8.B. Approval of the course proposals and updates to the Course Description Guides for YMS & YHS.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of Personnel Items as listed.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.C.I. I. Discussion, motion, and possible action to vote on motion for the Board to amend, approve or disapprove the terms of the Superintendent's employment contract for the 2018-2021 school years.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 at the front entrance of the Yukon Public Schools Administration Building/Office, and the Yukon Public Schools website on the 4th of January, 2018 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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