Public Meeting Agenda: November 6, 2017 at 6:30 PM - Board of Education Regular Meeting

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November 6, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

November 6, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Dr. Greg Tolle with First United Methodist Church
Speaker(s):  Mrs. Suzanne Cannon
1.B. Flag Salute and Pledge of Allegiance
Speaker(s):  Mrs. Suzanne Cannon
1.C. YMS- 8th Grade Girls Choir- National Anthem
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

Board Members attending this meeting included:

Suzanne Cannon, Board President

Rex Van Meter, Board Vice-President

Leonard Wells, Board Clerk,

Jeff Behymer, Board Member

Karen Youngblood, Board Member

Also attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, Jannette Gamble- Administrative Assistant/Board Minute Clerk; Administrators; Member(s) of the Media- Yukon Review and/or Yukon Progress; and Members of the Public.

Attendance Taken: 6:35 p.m.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
3.A. 2017-18 Teachers of the Year Recognition
Speaker(s):  Dr. Jason Simeroth/ Site Principals
Rationale: 

Dr. Jason Simeroth, Superintendent, addresses the Teachers of the Year and introduces the Site Principals to follow with the recognition of the 2017-18 Teachers of the Year for YPS. 

Central                              Megan Okot

Myers                                Jenny Loud

Parkland                            Dana Geis

Ranchwood                        Rebecca Oglesby

Shedeck                            Brittnee Jones

Skyview                            Julie Lee

Surrey Hills                       Taylor Martz

Independence                   Abby Lunsford

Lakeview                          Debra Dobrinski

Yukon Middle School          Clayton Canon

Yukon High School             Emilie Shannon

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
3.B. 2017-18 Certified Hire Report
Speaker(s):  Dr. Jason Brunk, Assistant Superintendent
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
3.C. Enrollment Report by Dr. Jason Brunk
Speaker(s):  Dr. Jason Brunk
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
3.D. Audit Report by Jerry Putnam, from Putnam & Company, PLLC.
Speaker(s):  Jerry Putnam, Putnam & Company, PLLC
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
3.E. Recognition of the Executive Director of Information and Technology for Yukon Public Schools- J. McDaniel
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Mr. Jason McDaniel, Executive Director of Information Technology, who has been with the YPS District for four years, was recently named the Oklahoma Technology Association's Technology Leader of the year. 

Mr. McDaniel, has been instrumental in leading several key initiatives in the district including transitioning to a new Human Resources and Payroll software platform; implementing transportation routing software; leading the multi-year phased implementation of Chromebooks among other projects. He not only has been acknowledged by his administrators and leaders, his staff and colleagues value and appreciate his invitation for input and maintaining intensive focus on technology making this a better place for the school, staff and students!

3.F. Beginning of a 30 day public comment and review of the proposed policies and/or regulations GK: Use of School Property; EIA-R4: Student Retention (Regulation); FOB: Corporal Punishment; DABB: Records Investigation; DABB-R Records Investigation (Regulation) CHC-R: Bids and Quotations; and EFBCC: Web Pages; with the intent of a second reading and board action during the December 4, 2017 Regular Board Meeting.
Rationale: 

The policies GK: Use of School Property; EIA-R4: Student Retention (Regulation); FOB: Corporal Punishment; DABB: Records Investigation; DABB-R Records Investigation (Regulation); CHC-R: Bids and Quotations; and EFBCC: Web Pages will be available on the website for comments, feedback and discussion until the next regular board meeting: December 4, 2017

https://sites.google.com/a/yukonps.com/policy

 

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale: 

November

  • 7- Legislative Breakfast- Mabel C. FryPublic Library, Yukon, Ok  (Added by Mr. Leonard Wells during the board meeting)
  • 11- Veteran's Day Assemblies- Check district calendar and/or attached list for specific times according to each school/site
  •  13- Thanksgiving Lunch/Meal: Skyview/Central/IES (10:00 am-1:00pm; depending on each sites lunch schedule)
  •  15- Thanksgiving Lunch/Meal: Shedeck/Parkland/Ranchwood (10:00 am-1:00pm; depending on each sites lunch schedule)
  • 16- Thanksgiving Lunch/Meal: LES/Surrey/Myers (10:00 am-1:00pm; depending on each sites lunch schedule)
  • 16- Foundation of Excellence Banquet- 6:30 p.m. - The Palace Event Center- 2310 Banner Rd., El Reno OK
  • 17- Thanksgiving Lunch/Meal: YMS/ YHS: (10:00 am-1:00pm; depending on each sites lunch schedule)
  • 20-26 - Thanksgiving Holiday- Schools and Offices Closed

December:

  • 4- School Board Meeting- 6:30 p.m. @YPS- Administration Bldg., 600 Maple, Yukon, OK
  • 4- 8- School Board Filing Period - Canadian County Clerk's Office: 201 N Choctow Ave. El Reno, OK 73036
  • 5- Legislative Breakfast- Mabel C. Fry Public Library, Yukon OK
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
6. Business Item: Separate Vote
6.A. Accept and approve the Minutes from the Regular Board Meeting: October 2, 2017; which may be approved as presented or approved following modifications.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
6.B. Discussion, motion and vote on motion to approve or disapprove a donation of land from Rausch Coleman Homes RSR240, LLC for 15 acre tract of land situated within the Southeast Quarter (SE/4) of Section Twenty-Eight (28), Township Thirteen North (T13N), Range Five West (RSW) of the Indian Meridian (I.M.), Canadian County. North West Corner of Mustang and Britton Rd.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
6.C. Consideration of and motion to approve the 2018 Board of Education Meeting Calendar
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
6.D. Discussion and possible board action to pass 2018 Annual School Election Resolution for School Board of Education Office No. 3.
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

District: 3 

Beginning at the place where N John Kilpatrick Tpke (TLID:92561901) meets State Hwy 66,
thence westerly along said Secondary Road to Caravel Dr, thence southerly along said Drive
to Perennial Shoreline (TLID:92572861), thence southerly along said Perennial Shoreline to
Caravel Dr, thence southerly along said Drive to Catamaran Dr, thence southerly along said
Drive to NW 36th St, thence easterly along said Street to NW 36th Pl, thence easterly along
said Place to N Morgan Rd, thence northerly along said Road to N Overholser Dr, thence northerly along said Drive to Local Neighborhood Road, Rural Road, City Street
(TLID:92541898), thence easterly along said Local Neighborhood Road, Rural Road, City
Street to N Overholser Dr, thence easterly along said Drive to Nonvisible Linear Legal/Statistical Boundary (TLID:92577114), thence northerly along said Nonvisible Linear Legal/Statistical Boundary to S Overholser Rd, thence westerly along said Road to N Morgan
Rd, thence northerly along said Road to NW 23rd St, thence westerly along said Street to Kingsridge Dr, thence southerly along said Drive to Kingsway Ave, thence easterly along said Avenida to S Yukon Parkway, thence northerly along said Road to Local Neighborhood Road, Rural Road, City Street (TLID:92541567), thence northerly along said Local Neighborhood Road, Rural Road, City Street to S Yukon Parkway, thence northerly along said Road to Local Neighborhood Road, Rural Road, City Street (TLID:92541566), thence northerly along said Local Neighborhood Road, Rural Road, City Street to S Yukon Parkway, thence northerly along said Road to E Wagner Rd, thence easterly along said Road to NW 50th St, thence easterly along said Street to the point of beginning.

Attachments:
6.E. Discussion and vote to approve, or not approve, the Cash Fund Estimate of Needs and Request for Appropriation for the Building Bond Fund and the Transportation Bond Fund of I-27, Canadian County, Oklahoma.
Speaker(s):  Mr. Jim Fenrick, CFO
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.F. Discussion and possible board action to hire an architect.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
8.A. Approval of the RENEWAL contract agreement between Yukon Public Schools and Integris Ambulatory Care Corporation D/B/A Integris Medical Group for health services as stipulated in the terms and conditions of the agreement, effective November 1, 2017 through November 1, 2018.
Rationale: 

The purpose of this agreement is to comply with requirements to participate in a random drug and alcohol testing program for our bus drivers and also employees who meet all requirements to drive a school bus. It is to also meet the state requirements physical examinations for new hires subject to driving a school bus and annual physical exams required for all employees subject to driving a school bus.  

Cost Analysis: This is a renewal of our current contract with no additional changes to service or cost. 

Integris will charge $26 for alcohol and drug testing. Integris will be partnering with Diagnostic Laboratory of Oklahoma.  DLO will bill directly to YPS a $400 random pool administration fee annually.  The requirement is to test 25% of our eligible pool, and we have approximately 90 employees who fall under this program.  New hire physical exams, including drug testing, will be $70.  Annual bus driver physicals will be $49.  Mid-year physicals is an option we have available to us to address concerns regarding changing health conditions of a particular driver and/or future policy considerations that may include a more intensive physical for both bus drivers and all drivers who want to cross state lines and/or drive extended distances as a part of their employment.

 

 

8.B. Approval of the NEW contract agreement between Yukon Public Schools and Briton Education LLC dba Insights for assistance in behavioral assessments and behavioral plans in the special services department, effective December 1, 2017 through June 30, 2018.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.C. Approval of the Out of State Travel Request for Dr. Jason Simeroth, YPS-Superintendent, to travel to Nashville, TN on February 14-17, 2018 to attend the Annual American Association of School Administrators (AASA) Conference.
Rationale:  Cost Analysis: Lodging and Airfare paid w/ Credit Card points. District to pay for Conference Registration: $1485.00
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.D. Approval of the Out of State Travel Request from Ms. Toni Myers, Assistant Band Director for YPS, to travel to Indianapolis, IN on November 8-12, 2017 to attend the Annual Percussive Arts Society International Convention.
Rationale:  Cost Analysis: $285 Paid by the School Funds (Project Code 031) and $250 Paid by Band Boosters.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.E. Approval of the Out of State Travel request from Steve Scott, and the Girls Soccer Staff for Yukon High School, to travel to Philadelphia, Pennsylvania for the United Soccer Coaches Convention, on January 17-21, 2018.
Rationale: 

Cost Analysis: Not to exceed $365.00 per coach (2) payable by the Athletic Fund. 

Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.F. Approval of the Out of State Travel request from Jayna Cox, DECA Instructor for Yukon High School and 5-10 students, to travel to Orlando, FL to attend the DECA Convention Sports and Entertainment Marketing Conference, on January 31- February 4, 2018.
Rationale:  Cost Analysis: Parents to pay $800-900/per student. No additional cost reported to the District. 
Goals:
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.G. Approval of the Out of State Travel Request from Ms. Renee Shoaf, Special Services Instructor for YPS, to travel to San Antonio, TX on February 26 - March 1, 2018; to attend the 2018 Special Olympics Unified Champion Schools National Conference.
Rationale:  Cost Analysis: Substitute costs paid by Special Services Activity Fund.
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.H. Approval of Out of State Travel request from Tiffany Webb, Cheer Coach for Yukon High School and 17 students, to travel to Dallas, TX to attend the National Cheer Championship Competition, on January 26-28, 2018.
Rationale: 

Cost Analysis: $400 per student paid by parents. No cost reported to the District. 

Recommendation: Approve as presented. 

Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.I. Approval of Yukon Fine Arts Center Rental Contract from Dance Etiquette for December 15-16, 2017.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
8.J. Approval of Yukon Fine Arts Center Rental Contract from Central Oklahoma Ballet for December 1-3, 2017.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
8.K. Recommendation of approval for Craig A. Troxell, as an Environmental/Earth Science Adjunct Instructor for the 2017-18 school year.
Goals:
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.L. Approval to declare as surplus, the Curriculum items for Yukon High School as listed on the attached Exhibit B.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
8.M. Approval to declare as surplus, the Curriculum items from Yukon Middle School as listed on the Attached Exhibit C.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
8.N. Approval to declare as surplus, the Curriculum items from Skyview ES as listed on the Attached Exhibit D.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
8.O. Approval to declare as surplus, the Curriculum items from the YPS Science Dept. as listed on the Attached Exhibit E.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
8.P. Approval of the proposed revised policies numbered: DOCCA- Written Admonishment; EK- Student Discipline; DNA- Teacher Evaluation (Revision); after the agreed thirty (30) day revision period.
Rationale: 
The first reading for the above mentioned policies was during the Regular Board Meeting of October 2, 2017. No proposed changes or feedback were received.  

Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/

Recommendation: Approve
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations/separations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.C. Approval of Personnel Items as listed.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099, at the front entrance of the Yukon Public Schools Building/Office, and the Yukon Public Schools website on the 3rd of November, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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