Public Meeting Agenda: October 2, 2017 at 6:30 PM - Board of Education Regular Meeting

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October 2, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

October 2, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Tim Baer with Grace Episcopal Church
Speaker(s):  Mrs. Suzanne Cannon
1.B. Flag Salute and Pledge of Allegiance
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk, Member(s) of the Media: Yukon Review and Yukon Progress

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Presentation: Parkland ES Recycling Program- Ms. Debbie Bounds
Speaker(s):  Mr. Lance Haggard
Rationale: 

 

3.B. Presentation: Yukon High School Agricultural/Plant Program- Mr. Scott Stevens
3.C. REVISION of and beginning of a 30 day public comment and review of the proposed policies EK: STUDENT DISCIPLINE, SUSPENSION, AND DUE PROCESS; policy DNA: TEACHER EVALUATION, and policy DNAA- Evaluation of Administrative Personnel; with the intent of a second reading and board action during the November 6th, 2017 Regular Board Meeting.
Rationale: 

The policies EK- STUDENT DISCIPLINE, SUSPENSION, DUE PROCESS; DNA- TEACHER EVALUATION; and DNAA- EVALUATION OF ADMINISTRATIVE PERSONNEL will be available on the website for comments, feedback and discussion until the next regular board meeting: November 6, 2017

https://sites.google.com/a/yukonps.com/policy

 

4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Rationale: 

 

 
4.B. Upcoming Meetings/ Events:
Rationale: 

October:

  • 10/2-10/8:   6-A Softball Regional Tournaments @ YHS Softball Complex- Flyer attached
  • 10/10 (Elem); 10/12 (Secondary) & 10/17 (Combined): Parent/Teacher Conferences, 5 p.m.-8 p.m.
  • 10/19-10/23:  Fall Break- Schools and Offices Closed
  • 10/26: YPS Foundation of Excellence: Deliver the Stars- Email to follow with more details 

November:

  • 11/6:   YPS Board Meeting- YPS Administration Bldg., 600 Maple, Yukon, OK 73099, 6:30 p.m.
  • 11/11: Veteran's Day Assemblies: Each School Site-  Times TBD
  • 11/16: Yukon PS Foundation of Excellence Banquet- TBA, for more information & tickets, please see D'Lynne Koontz, YPS Community Engagement Director

 

 
Attachments:
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
6. Business Item: Separate Vote
6.A. Accept and approve the Minutes from the Regular Board Meeting: September 5th, 2017; which may be approved as presented or approved following modifications.
Speaker(s):  Mrs. Suzanne Cannon
6.B. Approval of the NEW contract agreement between Yukon Public Schools and Endex of Oklahoma, Inc for hardware, software purchase, training and implementation purposes.
Speaker(s):  Dr. Jason Simeroth/ Mr. Jason McDaniel
Rationale: 

Please see the attached documents from Administration for Rationale Recommendation and Contract.

Cost Analysis: Total cost recommended not to exceed $ 726,488.88; scheduled to be paid out of general obligation lease bond funds as stipulated. 

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs.Suzanne Cannon
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
8.A. Approval of a resolution of Yukon Public Schools adopting the City of Yukon Hazard Mitigation Plan for the City of Yukon, Oklahoma.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
8.B. Approval of Out of State Travel request from Scott Stevens, FFA Instructor for Yukon High School and 6 students, to travel to Indianapolis, Indiana for the National FFA Convention, on October 24-26, 2017.
Rationale:  Cost Analysis: No cost to the District. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.C. Approval of Out of State Travel request from Kevin James, Baseball Coach for Yukon High School and 25 students, to travel to Phoenix, AZ for the Spring Break Baseball Tournament, on March 16-23, 2018.
Rationale:  Cost Analysis: No cost to the District. The Yukon HRC (Booster Club) will be incurring all cost for the trip. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
8.D. Approval of Out of State Travel request from Joe Schneider, Wrestling Coach for Yukon High School and 16 students, to travel to Reno, Nevada for the National Wrestling Tournament, on December 14-17, 2017.
Rationale:  Cost Analysis: No cost to the District, each student to pay for their travel expenses, fundraising has been taking place to help with cost. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
8.E. Approval of Out of State Travel request from Mike Clark, Athletic Director for Yukon Public Schools, to travel to Phoenix, AZ for the National Athletic Directors Conference, on December 8-12, 2017.
Rationale:  Cost Analysis: Estimated Expenses not to exceed $2100, paid from the Athletic Activity Fund, with funds raised from the Athletic Department. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.F. Approval of Out of State Travel request from Dr. Jason Brunk, Assistant Superintendent for Yukon Public Schools, to travel to Springfield, MO for the Career EXPO/Education Career Fair, on February 28, 2018.
Rationale:  Cost Analysis: Not to exceed: $600 paid by District General Funds. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.G. Approval of Out of State Travel request from Jared Ediger, Business and Economics Instructor for Yukon High School, to travel to Brooklyn, NY for the National Council on Economic Education Convention, on October 5-7, 2017.
Rationale:  Cost Analysis: No cost to the District; trip and subs funded by the OK Council of Economic Education. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.H. Accept and approve the NEW service agreement between Yukon Public Schools and Heartspring for the residential services provided and agreed upon from September 25, 2017 until June 30, 2018 as stipulated.
Rationale:  Cost Analysis: Contract for residential services to Heart Springs for one of our students, totaling $236,408.50. YPS has received a grant from the SDE to pay for 50% of the costs.  Therefore the total dollar in the contract will be split between the district and the OK State Department of Education.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.I. Approval of the academic courses offered for credit at Canadian Valley Technology Center.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.J. Approval of Athletics Surplus Items for the YPS Athletics- Football Department as listed in the attached Exhibit E.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.K. Approval of IT Surplus items for Surrey Hills ES as listed on the attached Exhibit D.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.L. Approval of IT and Curriculum Surplus items for Yukon Middle School as listed on the attached Exhibit B and C.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.M. Approval of the proposed policy numbered:CCD- Post Issuance Tax Compliance Procedures for Tax Exempt Bond after the 30 day review and proposed revision(s).
Rationale: 
Final Policy
The first reading for Board Policy CCD was: September 5, 2017. No additional changes or feedback have been recommended. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.N. Accept and approve the requested applications for fundraising from the YPS- Gifted and Talented Education Department and the YPS- Football Team/ Quarterback Club for the remainder of the 2017-2018 school year or as listed in their respective applications.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.O. Accept and approve the requested application for sanctioning from the YHS Golf Boosters for the remainder of the 2017-2018 school year.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Suzanne Cannon
10. Personnel Docket:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of Personnel Items as listed.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
11. Proposed Executive Session to discuss the Acquisition of Land. 25 OS Section 307 (B)(3)
Speaker(s):  Mrs. Suzanne Cannon
Rationale:  May vote simultaneously for Items 10 and 11 to meet in Executive Session to discuss both items. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
12. Adjournment
12.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
13. Public Notice/Agenda- The public Notice/Agenda was posted at: 600 Maple, Yukon, OK 73099, at the front entrance of the Yukon Public Schools Administration Building/Office, and the Yukon Public Schools website on the 29th of September, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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