October 2, 2017 at 6:30 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
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1.A. Invocation- Rev. Tim Baer with Grace Episcopal Church
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1.B. Flag Salute and Pledge of Allegiance
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Procedural Item
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2. Call to Order and Roll Call
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Procedural Item
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2.A. Call to Order and Roll Call
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Action Item
Rationale:
Board Members attending this meeting included:
Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk, Member(s) of the Media: Yukon Review and Yukon Progress |
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3. Reports/ Comments from Superintendent and/or Staff
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3.A. Presentation: Parkland ES Recycling Program- Ms. Debbie Bounds
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3.B. Presentation: Yukon High School Agricultural/Plant Program- Mr. Scott Stevens
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Action Item
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3.C. REVISION of and beginning of a 30 day public comment and review of the proposed policies EK: STUDENT DISCIPLINE, SUSPENSION, AND DUE PROCESS; policy DNA: TEACHER EVALUATION, and policy DNAA- Evaluation of Administrative Personnel; with the intent of a second reading and board action during the November 6th, 2017 Regular Board Meeting.
Agenda Item Type:
Information Item
Rationale:
The policies EK- STUDENT DISCIPLINE, SUSPENSION, DUE PROCESS; DNA- TEACHER EVALUATION; and DNAA- EVALUATION OF ADMINISTRATIVE PERSONNEL will be available on the website for comments, feedback and discussion until the next regular board meeting: November 6, 2017: https://sites.google.com/a/yukonps.com/policy
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4. Board Member Communications and Announcements
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4.A. Individual Board Member Comments
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4.B. Upcoming Meetings/ Events:
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Rationale:
October:
November:
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5. Communications
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5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
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Information Item
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6. Business Item: Separate Vote
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Action Item
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6.A. Accept and approve the Minutes from the Regular Board Meeting: September 5th, 2017; which may be approved as presented or approved following modifications.
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Action Item
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6.B. Approval of the NEW contract agreement between Yukon Public Schools and Endex of Oklahoma, Inc for hardware, software purchase, training and implementation purposes.
Agenda Item Type:
Action Item
Rationale:
Please see the attached documents from Administration for Rationale Recommendation and Contract. Cost Analysis: Total cost recommended not to exceed $ 726,488.88; scheduled to be paid out of general obligation lease bond funds as stipulated.
Goals:
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7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Agenda Item Type:
Consent Item
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7.B. Treasurer's Report(s) and General Fund Report(s)
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Consent Item
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7.C. Child Nutrition Report and Newsletter
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Information Item
Attachments:
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8. Business Items Consent Docket:
All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
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Consent Agenda
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8.A. Approval of a resolution of Yukon Public Schools adopting the City of Yukon Hazard Mitigation Plan for the City of Yukon, Oklahoma.
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Consent Item
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8.B. Approval of Out of State Travel request from Scott Stevens, FFA Instructor for Yukon High School and 6 students, to travel to Indianapolis, Indiana for the National FFA Convention, on October 24-26, 2017.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: No cost to the District.
Goals:
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8.C. Approval of Out of State Travel request from Kevin James, Baseball Coach for Yukon High School and 25 students, to travel to Phoenix, AZ for the Spring Break Baseball Tournament, on March 16-23, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: No cost to the District. The Yukon HRC (Booster Club) will be incurring all cost for the trip.
Goals:
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8.D. Approval of Out of State Travel request from Joe Schneider, Wrestling Coach for Yukon High School and 16 students, to travel to Reno, Nevada for the National Wrestling Tournament, on December 14-17, 2017.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: No cost to the District, each student to pay for their travel expenses, fundraising has been taking place to help with cost.
Goals:
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8.E. Approval of Out of State Travel request from Mike Clark, Athletic Director for Yukon Public Schools, to travel to Phoenix, AZ for the National Athletic Directors Conference, on December 8-12, 2017.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Estimated Expenses not to exceed $2100, paid from the Athletic Activity Fund, with funds raised from the Athletic Department.
Goals:
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8.F. Approval of Out of State Travel request from Dr. Jason Brunk, Assistant Superintendent for Yukon Public Schools, to travel to Springfield, MO for the Career EXPO/Education Career Fair, on February 28, 2018.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Not to exceed: $600 paid by District General Funds.
Goals:
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8.G. Approval of Out of State Travel request from Jared Ediger, Business and Economics Instructor for Yukon High School, to travel to Brooklyn, NY for the National Council on Economic Education Convention, on October 5-7, 2017.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: No cost to the District; trip and subs funded by the OK Council of Economic Education.
Goals:
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8.H. Accept and approve the NEW service agreement between Yukon Public Schools and Heartspring for the residential services provided and agreed upon from September 25, 2017 until June 30, 2018 as stipulated.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Contract for residential services to Heart Springs for one of our students, totaling $236,408.50. YPS has received a grant from the SDE to pay for 50% of the costs. Therefore the total dollar in the contract will be split between the district and the OK State Department of Education.
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8.I. Approval of the academic courses offered for credit at Canadian Valley Technology Center.
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Consent Item
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8.J. Approval of Athletics Surplus Items for the YPS Athletics- Football Department as listed in the attached Exhibit E.
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Consent Item
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8.K. Approval of IT Surplus items for Surrey Hills ES as listed on the attached Exhibit D.
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Consent Item
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8.L. Approval of IT and Curriculum Surplus items for Yukon Middle School as listed on the attached Exhibit B and C.
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Consent Item
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8.M. Approval of the proposed policy numbered:CCD- Post Issuance Tax Compliance Procedures for Tax Exempt Bond after the 30 day review and proposed revision(s).
Agenda Item Type:
Consent Item
Rationale:
Final Policy The first reading for Board Policy CCD was: September 5, 2017. No additional changes or feedback have been recommended.
Goals:
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8.N. Accept and approve the requested applications for fundraising from the YPS- Gifted and Talented Education Department and the YPS- Football Team/ Quarterback Club for the remainder of the 2017-2018 school year or as listed in their respective applications.
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Consent Item
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8.O. Accept and approve the requested application for sanctioning from the YHS Golf Boosters for the remainder of the 2017-2018 school year.
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9. New Business:
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9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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10. Personnel Docket:
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Goals:
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10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
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10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
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Procedural Item
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10.C. Approval of Personnel Items as listed.
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11. Proposed Executive Session to discuss the Acquisition of Land. 25 OS Section 307 (B)(3)
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Rationale:
May vote simultaneously for Items 10 and 11 to meet in Executive Session to discuss both items.
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12. Adjournment
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12.A. Consideration of and motion to adjourn the meeting
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13. Public Notice/Agenda- The public Notice/Agenda was posted at: 600 Maple, Yukon, OK 73099, at the front entrance of the Yukon Public Schools Administration Building/Office, and the Yukon Public Schools website on the 29th of September, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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Procedural Item
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