Public Meeting Agenda: September 5, 2017 at 6:30 PM - Board of Education Regular Meeting

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September 5, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

September 5, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Thomas Buckley with Judah Worship Ministries Church
Speaker(s):  Mrs. Suzanne Cannon
1.B. Flag Salute and Pledge of Allegiance
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk and Member(s) of the Media: Yukon Review, Yukon Progress.

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Recognition of Special Education National Award Teacher(s)
Speaker(s):  Dr. Lynette Thompson
Rationale:  Members of the YHS Partners Club gather, a group consisting of special needs athletes and their student assistants. The group competes in eight “unified” sporting events held throughout the school year. The group recently earned distinction at both the state and national level for its achievements.
3.B. Presentation: College and Career Readiness Assessments Comparison- Ms. Desarae Witmer
Speaker(s):  Ms. Desarae Witmer
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
3.C. Presentation of and beginning of the 30 day public comment and review of the proposed policy: CCD: Post-Issuance Tax Compliance Procedures For Tax-Exempt Bond with the intent of a second reading and board action during the October 2, 2017 Regular Board Meeting.
Speaker(s):  Dr. Jason Simeroth
Rationale: 

CCD Policy-  Post Issuance Tax Compliance Procedures for Tax-Exempt Bonds; NEW POLICY; will be available on the website for comments, feedback, and discussion until the next regular board meeting: October 2, 2017: 

https://sites.google.com/a/yukonps.com/policy/
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale: 

SEPTEMBER

12- SCHOOL BOND ELECTION DAY-  ALL DAY

19- OSSBA Region 10 Meeting- Redlands Community College, El Reno, OK  5:30-8:30 p.m.

 

OCTOBER:

2- Regular School Board Meeting- YPS Admin Bldg, Board Room, 600 Maple School, Yukon, OK 6:30 p.m.

 

5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
6. Business Item: Separate Vote
6.A. Accept and approve the Minutes from the Special Board Meeting: August 29, 2017; which may be approved as presented or approved following modifications.
Speaker(s):  Mrs. Suzanne Cannon
6.B. Discussion and vote to approve, or not approve, the Estimate of Needs Report as presented by Jim Fenrick, CFO.
Speaker(s):  Mr. Jim Fenrick, CFO
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.B. Child Nutrition Report and Newsletter
Rationale: 

 

8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
8.A. Accept and approve the Minutes from the Regular Board Meeting: August 7, 2017; which may be approved as presented or approved following modifications.
8.B. Approval of the Gifted Education Advisory Committee Members for the 2017-2019 school terms.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.C. Approve the Fund Raising Requests as attached on Exhibit Z
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.D. Approval of Rental Contract for Yukon Fine Arts Center (Gene Cranfill Auditorium) from Steven Fite Concerts for April 12, 2018.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.E. Approval of Rental Contract for Yukon Fine Arts Center (Gene Cranfill Auditorium) from Oklahoma Malayalee Association for September 10, 2017.
8.F. Approval of the Out of State Travel Request from Ms. Kim Garner, Special Ed Teacher at Yukon High School, to attend the Division on Career Development and Transition International Conference, in Milwaukee, WI on October, 12-14, 2017.
Rationale:  Cost Analysis: Paid with Grant Funds. YHS to pay 2 days of Substitute costs. 
8.G. Approval of the Out of State Travel Request from Mr. Derek Chapin and Darin Chapin, Choir Directors at Yukon High School, and approximately 100 YHS choir students to attend the Phantom of the Opera at the Millikin University and multiple Rehearsals with Dr. Brad and Beth Holmes, in Decatur, IL on April 19-24, 2018.
Rationale: 

Cost Analysis: Cost per student: $400-500, participating students will fundraise to help pay for their trip/allocation. No cost to the district. 

Recommendation: Approve 

8.H. Approval of contract agreement RENEWAL between Yukon Public Schools and Billy Scott Singleton, BCBA, NCSPS from August 17, 2017 through December 20, 2017.
Rationale:  Cost Analysis: Not to exceed: $ 40,000.00, allocation of costs as stipulated on contract agreement
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Suzanne Cannon
9.A.I. Approval of the REVISED contract date of the RENEWAL contract between REthink Ed and Yukon Public Schools (YPS) for the 2017-18 school year; approved during the August 7, 2017 school board meeting.
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mrs. Suzanne Cannon
10.C. Approval of Personnel Items as listed.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
12. Public Notice/Agenda- The public Notice/Agenda was posted at: 600 Maple, Yukon, OK 73099, at the front entrance of the Yukon Public Schools Administration Building/Office, and the Yukon Public Schools website on the 31st of August, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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