August 7, 2017 at 6:30 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
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1.A. Invocation- Rev. Debi Powell-Maxwell, First Christian Church
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Procedural Item
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1.B. Flag Salute and Pledge of Allegiance
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Procedural Item
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2. Call to Order and Roll Call
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Procedural Item
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2.A. Call to Order and Roll Call
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Action Item
Rationale:
Board Members attending this meeting included:
Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, Jannette Gamble- Administrative Assistant/Board Minute Clerk and Members of the Yukon Media: The Yukon Review and/ or The Yukon Progress |
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3. Reports/ Comments from Superintendent and/or Staff
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4. Board Member Communications and Announcements
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4.A. Individual Board Member Comments
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4.B. Upcoming Meetings/ Events:
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August:
September:
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5. Communications
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5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
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6. Business Item: Separate Vote
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Action Item
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6.A. Board to consider and take action, on a resolution determining the maturities of, and setting a date, time and place for the sale of the $9,975,000 General Obligation Combined Purpose Bonds of the School District.
Agenda Item Type:
Action Item
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Consideration to accept the setting of a sale date for the $9,975,000 Combined Purpose Bonds on August 29th, 2017 at 12:00 o'clock noon, in the Yukon Public Schools- Administration. Alternative Date: August 31, 2017
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6.B. Consider and Approve an Agreement for Bond Counsel Services with the Floyd Law Firm, P.C., Attorneys at Law.
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Action Item
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7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
Goals:
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7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer.
Agenda Item Type:
Consent Item
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7.B. Monthly Cumulative Treasurer's Report(s) and General Fund Report(s)
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Information Item
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7.C. Child Nutrition Report
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8. Business Items Consent Docket:
All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
Goals:
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8.A. Accept and approve Minutes from the Regular Board Meeting: July 10, 2017; which may be approved as presented or approved following modifications.
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Consent Item
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8.B. Approval of the contract RENEWAL between REthink Ed and Yukon Public Schools (YPS) for the 2017-18 school year.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Not to exceed $57,375 for the services provided as stipulated on the agreement |
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8.C. Approval of the proposed revised policies numbered: BEA- School Board Minutes, Agenda Preparation and Dissemination; BEF- Board of Education Minutes; CO- Child Nutrition and Physical Fitness Program; COB- Food Procurement;
COCA- Child Nutrition Meal Charge Policy; COB-P Food Procurement Protest Procedures; DOAC- Support Personnel, Suspension, Demotion, Nonrenewal or Termination;
DOCA- Reduction in Force- Certified Personnel; ED-R (Regulation) Valedictorian Criteria; EFBCA- Internet & Other Computer Networks Acceptable Use Internet Safety Policy; EFBCA-R1 (Regulation) YPS Technology, Internet and Learning Management System (LMS) Acceptable Use Agreement (AUP); EFBCA-R2 (Regulation) Social Media & Online Communication Policy; EFEA- Using Copyrighted Materials; FEG- Student Transfers for Children of Active Duty Military Members; FLB- Student Records;
FLE- Transfer and Release of Confidential Information; FLF- Information Coordinator; FL- R (Regulation): Compliance with Family Education
Agenda Item Type:
Consent Item
Rationale:
The first reading for the above mentioned policies was during the Regular Board Meeting of July 10, 2017. No proposed changes or feedback were received. Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/ Recommendation: Approve |
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8.D. Approval of Dr. Jason Simeroth, YPS-Superintendent, as Purchasing Agent and Authorized Representative for Yukon Public Schools (YPS) for the 2017-18 school year.
Agenda Item Type:
Consent Item
Rationale:
Purchasing Agent and Authorized Representative for Yukon Public Schools to include: All Federal Programs, E-Rate and Child Nutrition, and Designated custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund; all state programs, and other school programs and activities not listed, for the 2017-18 school year.
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8.E. Approval of the Teacher Leader Evaluation (TLE) System for the 2017-18 school year.
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Consent Item
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8.F. Approval to declare as surplus the IT items at Lakeview ES as listed in the attached Exhibit C.
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Consent Item
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8.G. Approval to declare as surplus the IT items at YALE-Alternative ED as listed in the attached Exhibit D.
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Consent Item
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8.H. Approval to declare as surplus the IT items at Ranchwood ES as listed in the attached Exhibit E.
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Consent Item
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8.I. Approval to declare as surplus the IT items at Surrey Hills ES as listed in the attached Exhibit F.
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Consent Item
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8.J. Approval of Contract for Secondary Career and Technology Education Programs for FY 2017-18.
Agenda Item Type:
Consent Item
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8.K. Approval of request from Yukon High School to close and transfer funds from FCCLA/General/Monroe#954-004 to the NEW Activity Fund- Yukon Middle School- FCCLA/General/Monroe#954-004.
Agenda Item Type:
Consent Item
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8.L. Approval of School Calendar, House Bill 1864, 70 O.S. 1-109
Agenda Item Type:
Consent Item
Rationale:
School Calendar- Motion to approve House Bill 1864, 70 O.S. 1-109 [h][2], (2009 Accreditation Standards, p.11) establishing the Board of Education's intent to maintain a school calendar with 175 instructional days and also maintain the flexibility to utilize the state statue allowing the school calendar to consist of at least one thousand eighty (1080) hours of instruction.
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8.M. Approval of Sanctioning Requests from Booster Clubs for the 2017-2018 school year.
Agenda Item Type:
Consent Item
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8.N. Approval of the appointment of Jim Fenrick, Yukon Public Schools-CFO in the capacity of the LEA's CFO with the Oklahoma State Department of Education (OSDE) for the purpose and objectives set forth in the terms and conditions to the federal award(s).
Agenda Item Type:
Consent Item
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8.O. Approval of Rental Contract for Yukon Fine Arts Center (Gene Cranfill Auditorium) from Jehovah's Witness Circuit #7 for October 26,27,29, 2017.
Agenda Item Type:
Consent Item
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8.P. Approval of the Out of State Travel Request from Ms. Jana Ketner and Ms. Laci Thomas, Surrey Hills ES teachers, to attend the Daily 5 and CAFE: Assessment to Instruction Conference, in Fort Worth, TX on September, 15-17, 2017.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Not to exceed: $1810 ( Daily 5 Professional Development (2 teachers 2 days)
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9. New Business:
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9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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10. Personnel Docket:
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10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
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10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
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10.C. Approval of Personnel Items as listed.
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11. Adjournment
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11.A. Consideration of and motion to adjourn the meeting
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12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon,OK 73099 at the front entrance of the Administration Building/Office and the Yukon Public Schools website: www.yukonps.com; on August 4, 2017 by 4:30 p.m.by Dr. Jason Simeroth, Superintendent.
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Procedural Item
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