Public Meeting Agenda: August 7, 2017 at 6:30 PM - Board of Education Regular Meeting

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August 7, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

August 7, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Debi Powell-Maxwell, First Christian Church
Speaker(s):  Mrs. Suzanne Cannon
1.B. Flag Salute and Pledge of Allegiance
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, Jannette Gamble- Administrative Assistant/Board Minute Clerk and Members of the Yukon Media: The Yukon Review and/ or The Yukon Progress

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

August:

  • 14- The Breakfast- YHS- Gym, @ 7:30 am
  • 17- First Day of School- All Sites- ALL Day
  • 25-27 OSSBA Conference, Cox Conference Center, OKC, OK- ALL DAY
  • 29- Special Board Meeting- YPS- Admin Bldg.-  Board Rm 600 Maple, Yukon, OK @ 12:00 o'clock noon

September: 

  • 1- Bedlam Game and Coffee- Yukon/Mustang @ Mustang HS- Football Stadium, Coffee 8 am @ Joe Cooper Ford, 1780 Garth Brooks Blvd, Yukon OK YPS SCHOOL AND OFFICES CLOSED- ALL DAY
  • 4- LABOR DAY- YPS SCHOOLS AND OFFICES CLOSED- ALL DAY
  • 5- TUESDAY- SCHOOL BOARD MEETING, YPS-ADMIN BLDG, Board Rm 600 Maple, Yukon, OK @ 6:30 pm
  • 19-OSSBA- Region 10 Meeting- Redlands Community College, El Reno, OK, 5:30-8:30pm
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
6. Business Item: Separate Vote
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.A. Board to consider and take action, on a resolution determining the maturities of, and setting a date, time and place for the sale of the $9,975,000 General Obligation Combined Purpose Bonds of the School District.
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

Consideration to accept the setting of a sale date for the $9,975,000 Combined Purpose Bonds on August 29th, 2017 at 12:00 o'clock noon, in the Yukon Public Schools- Administration.

Alternative Date: August 31, 2017

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.B. Consider and Approve an Agreement for Bond Counsel Services with the Floyd Law Firm, P.C., Attorneys at Law.
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

 

7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer.
Attachments:
7.B. Monthly Cumulative Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.A. Accept and approve Minutes from the Regular Board Meeting: July 10, 2017; which may be approved as presented or approved following modifications.
8.B. Approval of the contract RENEWAL between REthink Ed and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale: 

Cost Analysis: Not to exceed $57,375 for the services provided as stipulated on the agreement

8.C. Approval of the proposed revised policies numbered: BEA- School Board Minutes, Agenda Preparation and Dissemination; BEF- Board of Education Minutes; CO- Child Nutrition and Physical Fitness Program; COB- Food Procurement; COCA- Child Nutrition Meal Charge Policy; COB-P Food Procurement Protest Procedures; DOAC- Support Personnel, Suspension, Demotion, Nonrenewal or Termination; DOCA- Reduction in Force- Certified Personnel; ED-R (Regulation) Valedictorian Criteria; EFBCA- Internet & Other Computer Networks Acceptable Use Internet Safety Policy; EFBCA-R1 (Regulation) YPS Technology, Internet and Learning Management System (LMS) Acceptable Use Agreement (AUP); EFBCA-R2 (Regulation) Social Media & Online Communication Policy; EFEA- Using Copyrighted Materials; FEG- Student Transfers for Children of Active Duty Military Members; FLB- Student Records; FLE- Transfer and Release of Confidential Information; FLF- Information Coordinator; FL- R (Regulation): Compliance with Family Education
Rationale: 

The first reading for the above mentioned policies was during the Regular Board Meeting of July 10, 2017. No proposed changes or feedback were received.  

Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/

Recommendation: Approve

8.D. Approval of Dr. Jason Simeroth, YPS-Superintendent, as Purchasing Agent and Authorized Representative for Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale:  Purchasing Agent and Authorized Representative for Yukon Public Schools to include: All Federal Programs, E-Rate and Child Nutrition, and Designated custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund; all state programs, and other school programs and activities not listed, for the 2017-18 school year. 
8.E. Approval of the Teacher Leader Evaluation (TLE) System for the 2017-18 school year.
8.F. Approval to declare as surplus the IT items at Lakeview ES as listed in the attached Exhibit C.
Attachments:
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.G. Approval to declare as surplus the IT items at YALE-Alternative ED as listed in the attached Exhibit D.
Attachments:
8.H. Approval to declare as surplus the IT items at Ranchwood ES as listed in the attached Exhibit E.
Attachments:
8.I. Approval to declare as surplus the IT items at Surrey Hills ES as listed in the attached Exhibit F.
Attachments:
8.J. Approval of Contract for Secondary Career and Technology Education Programs for FY 2017-18.
8.K. Approval of request from Yukon High School to close and transfer funds from FCCLA/General/Monroe#954-004 to the NEW Activity Fund- Yukon Middle School- FCCLA/General/Monroe#954-004.
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.L. Approval of School Calendar, House Bill 1864, 70 O.S. 1-109
Rationale:  School Calendar- Motion to approve House Bill 1864, 70 O.S. 1-109 [h][2], (2009 Accreditation Standards, p.11) establishing the Board of Education's intent to maintain a school calendar with 175 instructional days and also maintain the flexibility to utilize the state statue allowing the school calendar to consist of at least one thousand eighty (1080) hours of instruction. 
8.M. Approval of Sanctioning Requests from Booster Clubs for the 2017-2018 school year.
Rationale: 
  • Central ES PSO,
  • Myers ES PTO,
  • Parkland ES PSO,
  • Ranchwood ES PTO,
  • Shedeck ES PTO,
  • Skyview ES PTO,
  • Surrey Hills ES PTA,
  • Independence ES PTO,
  • Lakeview ES PTO,
  • Yukon Middle School POSSE
  • YHS AG Booster Club
  • YHS Band Booster Association
  • YHS Cheer Booster Club
  • YHS Cross Country/Track and Field Booster Club
  • YHS Fastpitch Club
  • YHS Home Run Club
  • YHS Pom Pon Booster Club
  • YHS Quarterback Club
  • YHS Rebound Club
  • YHS Soccer Booster Club
  • YHS Sports Medicine Booster Club
  • YHS Swimming Booster Club
  • YHS Tennis Aces Booster Club
  • YHS Takedown Club
  • YHS Tip-In Club
  • YHS Volleyball Booster Club

8.N. Approval of the appointment of Jim Fenrick, Yukon Public Schools-CFO in the capacity of the LEA's CFO with the Oklahoma State Department of Education (OSDE) for the purpose and objectives set forth in the terms and conditions to the federal award(s).
8.O. Approval of Rental Contract for Yukon Fine Arts Center (Gene Cranfill Auditorium) from Jehovah's Witness Circuit #7 for October 26,27,29, 2017.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
8.P. Approval of the Out of State Travel Request from Ms. Jana Ketner and Ms. Laci Thomas, Surrey Hills ES teachers, to attend the Daily 5 and CAFE: Assessment to Instruction Conference, in Fort Worth, TX on September, 15-17, 2017.
Rationale:  Cost Analysis: Not to exceed: $1810 ( Daily 5 Professional Development (2 teachers 2 days)
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Suzanne Cannon
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mrs. Suzanne Cannon
10.C. Approval of Personnel Items as listed.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon,OK 73099 at the front entrance of the Administration Building/Office and the Yukon Public Schools website: www.yukonps.com; on August 4, 2017 by 4:30 p.m.by Dr. Jason Simeroth, Superintendent.
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