Public Meeting Agenda: July 10, 2017 at 6:30 PM - Board of Education Regular Meeting

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July 10, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

July 10, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor: Ron Rasmussen with Christ Church of Yukon
Speaker(s):  Mrs. Suzanne Cannon
1.B. Flag Salute and Pledge of Allegiance
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk.

3. Reports/ Comments from Superintendent and/or Staff
3.A. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A.I. Presentation of and beginning of the 30 day public comment and review of the proposed policy: CCD: Post-Issuance Tax Compliance Procedures For Tax-Exempt Bond with the intent of a second reading and board action during the October 2, 2017 Regular Board Meeting.
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Policies will be available on the website for comments, feedback, and discussion until the next regular board meeting: October 2, 2017: 

https://sites.google.com/a/yukonps.com/policy/
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

August:

  • 1- Picture Day- Board Members & Admin Staff Members: YPS- Admin Bldg: Conference Rm @ 8:00 a.m. 
  • 7- School Board Meeting, YPS- Admin Bldg., 600 Maple, Yukon, Boardroom, @ 6:30 p.m
  • 14- The Breakfast - YHS, Gym, @ 7:30a.m
  • 17- First Day of School- All Sites- ALL DAY
  • 25-27 - OSSBA/CCOSA Conference, Cox Convention Center, OKC, OK- ALL DAY

September:

  • 1-Yukon/Mustang- Bedlam Game @ Mustang PS- Football Stadium, and Community Coffee @ Joe Cooper Ford, 1780 Yukon, 1780, Garth Brooks Blvd @ 8:00 a.m. YPS SCHOOL AND OFFICES CLOSED- ALL DAY.
  • 4- LABOR DAY- YPS SCHOOLS AND OFFICES CLOSED- ALL DAY.
  • 5- Tuesday, School Board Meeting, Admin Bldg. 600 Maple, Yukon, Boardroom @ 6:30 p.m.
  • 19- OSSBA- Region 10 Meeting- Redlands Community College, El Reno, OK , 5:30- 8:30 PM
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
6. Business Item: Separate Vote
6.A. Discussion, motion and vote on motion to approve or disapprove the Student Handbook for the 2017-18 school year.
Speaker(s):  Dr. Jason Simeroth/ Dr. Sheli McAdoo
6.B. Discussion, motion, and vote on motion to approve or disapprove the donated items by D & R Holdings to the Yukon High School Athletic Department.
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Rationale: To provide used weight equipment to the Yukon High School Athletic Department. 

Cost Analysis: There is no cost to the District.

 

6.C. Discussion, motion and vote on motion to approve or disapprove the purchase of a food truck to be used for various Yukon PS District events.
Speaker(s):  Dr. Jason Simeroth/ Ms. Emily Forté
Rationale:  Cost Analysis: Not to exceed $35, 000.00
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Monthly and Cumulative Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
8.A. Accept and approve Minutes from Regular Board Meeting, June 5th, 2017, which may be approved as presented or approved following modifications.
8.B. Approval of Student Transfer Requests as recommended on the attached Exhibit Z.
8.C. Approval of the Oklahoma State School Boards Association (OSSBA) Policy Membership Services Subscription RENEWAL for the 2017-18 school year.
Rationale:  Cost Analysis: Not to Exceed $750 for the 2017-18 FY
8.D. Approval of the agreement RENEWAL between The Compliance Resource Group, Inc. (CRG) and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale:  Cost Analysis: $25.00 and $500.00/ each; respectively per screening/testing w/ confirmation; as stipulated on the agreement for the terms and conditions on rendered services.  
8.E. Approval of the RENEWAL agreement between Yukon Public Schools and Big Five- Head Start for the 2017-18 school year.
8.F. Approval of the contract agreement between Oklahoma Family Counseling Center and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale:  Cost Analysis: Not to exceed $36,000.00; and any additional billing as stated on Item 9-10 of the agreement.  
8.G. Approval of request from Yukon High School to close and transfer funds from Wood Activity Fund #942 to the NEW STEM #942 Activity Fund.
8.H. Approval of the Yukon Public Schools (YPS)- Elementary Activity Fund for 2017-18 school year.
8.I. Approval of the Yukon Public Schools (YPS)- Yukon Middle School Activity Fund for the 2017-18 school year.
8.J. Approval of the Yukon Public Schools (YPS)- Yukon High School Activity Fund for the 2017-18 school year.
8.K. Approval of the Yukon Public Schools (YPS)- Community Education Activity Fund for the 2017-18 school year.
8.L. Approval of the Yukon Public Schools (YPS)- Athletics' Activity Fund for the 2017-18 school year.
8.M. Approval to declare as surplus the IT/Community ED items at Surrey Hills ES as listed in the attached Exhibit B.
Attachments:
8.N. Approval to declare as surplus the IT items listed for Yukon Middle School- 6th Grade Academy, in the attached Exhibit C.
Attachments:
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Suzanne Cannon
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Attachments:
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of Personnel Items as listed.
Attachments:
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon,OK 73099 at the front entrance of the Administration Building/Office and the Yukon Public Schools website: www.yukonps.com; on July 6, 2017 by 3:30 p.m.by Dr. Jason Simeroth, Superintendent.
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