Public Meeting Agenda: June 5, 2017 at 6:30 PM - Board of Education Regular Meeting

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June 5, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

June 5, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Thomas Buckley with Judah Worship Ministries
Speaker(s):  Mrs. Suzanne Cannon
1.B. Flag Salute and Pledge of Allegiance
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

 

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
4. Board Member Communications and Announcements
Speaker(s):  Mrs. Suzanne Cannon
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

June:

  • 6-  7 am Legislative Breakfast- Mabel C. Fry Public Library- 1200 Lakeshore Dr, Yukon, OK

July

  • 10-  ALL DAY- OK SDE Engage Conference- Yukon High School, 1777 S Yukon Parkway, Yukon OK
  • 10- 6:30 pm- School Board Meeting- YPS Admin Bldg. - 600 Maple Yukon, OK 

SAVE THE DATE

  • OSSBA/CCOSA CONFERENCE: AUG 25-28: - Education Leadership Conference- Cox Convention Center, OKC, OK 
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
6. Business Item: Separate Vote
Speaker(s):  Mrs. Suzanne Cannon
6.A. Board to consider and take action on separate resolution authorizing the calling and holding of a special election, to be held in this School District to authorize the issuance of general obligation bonds.
Speaker(s):  Dr. Jason Simeroth
6.B. Consideration of and motion to approve or not approve the Application for Temporary Appropriations for the Fiscal Year of 2017-2018.
Speaker(s):  Dr. Jason Simeroth/ Mr. Jim Fenrick
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.C. Consideration of and motion to approve or not approve the RENEWAL agreement between the Oklahoma Schools Risk Management Trust (OSRMT)- Property and Casualty Insurance and Yukon Public Schools for the 2017-18 school year.
Speaker(s):  Dr. Jason Simeroth/ Mr. Jim Fenrick
Rationale:  Cost Analysis: Total contribution not to exceed: $480, 346. 00
6.D. Consideration of and motion to approve or not approve the agreement RENEWAL between Yukon Public Schools (YPS) and Oklahoma School Assurance Group (OSAG) to provide Worker's Compensation Insurance Coverage effective July 1st, 2017 through June 30th, 2018.
Speaker(s):  Dr. Jason Brunk
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
6.E. Vote to approve or not approve lowest bid(s) for the Surrey Hills ES- Classroom Renovation/YALE Portable Building Relocation.
Speaker(s):  Dr. Jason Simeroth
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
6.F. Accept and approve Minutes from Regular Board Meeting: May 1, 2017, which may be approved as presented or approved following modifications.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
6.G. Consideration of and motion to approve or not approve Jim Fenrick as Treasurer, Jannette Gamble as Minute Clerk, Amy Haberzettle as Deputy Minute Clerk, Dayna Jones as Encumbrance Clerk and Brenda Smith as Deputy Treasurer, as listed for the 2017-2018 school year.
Speaker(s):  Dr. Jason Simeroth
6.H. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2017-18. This resolution authorizes filing of the Form 471 applications for funding year 2017-18 and the payment of the applicant’s share upon approval of funding and receipt of services.
Speaker(s):  Dr. Jason Simeroth
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.B. Monthly and Cumulative Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report and Newsletter
Rationale:  Information Item
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
8.A. Accept and approve Minutes from the Special Board Meeting: May 22, 2017; which may be approved as presented or approved following modifications.
8.B. Approval of the RENEWAL agreement between Yukon Public Schools and Putnam & Company, PLLC for Audit services during the 2016-17 fiscal year.
8.C. Approval of the contract agreement between Billy Scott Singleton, BCBA,NCSP and Yukon Public Schools for the 2017-18 school year.
Rationale: 

The purpose of this agreement is to provide services that may include, but are not limited to the following: 

  • Review and study of education/confidential assessments records, participation in Individualized Education Program (IEP) meetings and other staffings, completion of forms/ progress reports, classroom observations, coaching, consultation, direct intervention, progress monitoring of student programs (both at home and school environments to coordinated programs), evaluations, and professional development for school district staff, parents and aides. 

Cost Analysis: Fees agreed upon for these services not to exceed $10,000.00

8.D. Approval of the contract agreement between Billy Scott Singleton, BCBA,NCSP and Yukon Public Schools (YPS) for the remainder of the 2016-17 EXTENDED school year.
Rationale: 

The purpose of this agreement is to provide services that may include, but are not limited to the following: review and study of education/confidential/assessments records, participation in Individualized Education Program (IEP) meetings and other staffing, completion of forms/progress reports, classroom observations, coaching, consultation, direction intervention, progress monitoring of student programs (both at home and school environments to coordinated programs), evaluations, and professional development for school district staff, parents, and aides.

Cost Analysis: Total Cost to the district is a not to exceed amount of $8,000.00

8.E. Approval of the contract RENEWAL between Jeana Parker, Speech Language Pathologist and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale: 

Recommendation: The purpose of this agreement is to perform the services listed in the agreement as part of the "Speech Language Program" a joint venture by the aforementioned parties to provide services through the Yukon Public Schools (YPS). Also to negotiate terms pertaining the use of space, utilities, telephone, and internet within the YPS. 

Cost Analysis: Service fees not to exceed $65.00/per hour for Speech Therapy. 

8.F. Approval of the contract agreement RENEWAL between the Board of County Commissioners of Canadian County, OK (COUNTY) on behalf of the Canadian County Children's Justice Center (CCCJC) and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale:  Cost Analysis: YPS payment to the COUNTY/CCCJC not to exceed $ 3189 for each slot as designated on paragraph 10 of the agreement, will be waived for the 2017-18 fiscal year. 
8.G. Approval of the contract agreement RENEWAL between Shannan Frohock and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale: 

Recommendation: The purpose of this agreement is to perform the services listed in the agreement as part of "The Special Education Deaf/Hard of Hearing Consult" a joint venture by the aforementioned parties to provide services through the Yukon Public Schools (YPS). Also to negotiate terms pertaining the use of space, utilities, telephone and internet within the YPS. 

Cost Analysis: Service Fees not to exceed $65/hr for hearing consult services. 

8.H. Approval of the contract RENEWAL between Nikki Keck, TVI, Com, and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale: 

Recommendation: The purpose of this agreement is to perform the services listed in the agreement as part of "Vision Impaired Program" a joint venture by the aforementioned parties to provide services through the Yukon Public Schools. Also to negotiate terms pertaining the use of space, utilities, telephone and internet with Yukon Public Schools. 

Cost Analysis: Fees not to exceed $65.00/hr for Vision Therapy.

8.I. Approval of the contract RENEWAL between My ASL Interpreting Services, Inc. (My ASL) and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale: 

 

8.J. Approval of the contract RENEWAL between Canadian County Health Department and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale: 

The purpose of this agreement is to perform the services listed in the agreement as part of "The Autism Model Replication Program" (Replication of Early Foundation: Autism Model Outreach Project) a joint venture by the aforementioned parties to provide services through the Canadian County SoonerStart program to children birth-3 years identified as children with suspected or identified with Autism Spectrum Disorder. Also negotiate terms pertaining the use of space, utilities, telephone and internet within the Mustang Child Development Center (MCDC) and purchase consumable supplies to include snacks. 

Cost Analysis: Monthly Fee(s) not to exceed $ 1,000.00/ month per child; not to exceed 4 children, per teacher assistant for each child who reaches the age of three years, and is enrolled in the Early Foundation program; and chooses to continue in the program. (See Agreement/Memorandum for stipulations). 

8.K. Approval of the contract agreement RENEWAL between Sign Language Resources Services (SLRS) and Yukon Public Schools (YPS) for the 2017-18 school year.
8.L. Approval of the contract agreement RENEWAL between Jani-King Maintenance and Yukon Public Schools (YPS) for the 2017-18 school year.
8.M. Approval of the contract RENEWAL agreement between the City of Yukon- Police Dept. (School Resource Officers, SRO) and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale:  Cost Analysis: District agrees to pay the City for the use of three (3) School Resource Officers a total sum not to exceed $150,000 for the period of ten months, August - May of the contract term. 
8.N. Approval of the contract agreement RENEWAL between Oklahoma Hearing Solutions, LLC and Yukon Public Schools (YPS) for the 2017-18 school year.
Rationale: 

The purpose of this agreement is to perform the services listed in the agreement as part of "The Oklahoma Hearing Solutions, LLC" a joint venture by the aforementioned parties to provide services through Yukon Public Schools during the 2017-18 school year. 

Cost Analysis: Purchase Requisitions for services will be submitted as needed. 

8.O. Approval of the contract agreement RENEWAL between Center for Education Law and Yukon Public Schools (YPS) for the 2017-18 School year.
8.P. Approval of the Membership Services agreement between the Oklahoma State School Boards Association (OSSBA) and Yukon Public Schools (YPS) for the 2017-18 school year.
8.Q. Approval of request from Yukon High School to add a NEW account fund: Yukon FFA Memorial Scholarship
8.R. Approval to declare as surplus the IT items for Central ES as listed in the attached Exhibit C.
Attachments:
8.S. Approval to declare as surplus the IT/Library items for Yukon High School as listed in the attached Exhibit D.
Attachments:
8.T. Approval to declare as surplus the IT/Library items for Lakeview ES as listed in the attached Exhibit E.
Attachments:
8.U. Approval of the Out of State Travel Request from Ms. Stephanie McKinney, Yu-Can Coalition Counselor to attend the Community Anti-Drug Coalitions of America (CADCA) Conference, in Atlanta, GA, on July 23-27, 2017.
Rationale:  Cost Analysis: No cost to the district, paid by STOP ACT Grant. 
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Conduct hearing on Superintendent's recommended reduction in force for John Kearby and Wes Hunter.
11. Personnel Docket:
11.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support, certified and administrative personnel, promotions, recommendation of change of assignment and/or transfers, resignations, reduction in force, retirements, terminations, as listed on the attached Exhibit A and Items 11 A1 and 11 A2.
Attachments:
11.A.I. Board to accept, reject or amend the recommendation of the superintendent to reduce the number of hours/days as listed due to budget cuts resulting in a reduction in force of the number of hours/days worked by the following support employees: Donald Wavada, Rachel Vaughn, Thomas Stark, Thomas Perry, Otis Henning, Timothy Puckett, Roque Olvera, William Mowers, Michael Malone, Ronald Fanning, Ronald Dicks, Walter Coonce, and Stanley Cole. These employees are support employees and did not request a hearing on this issue as required per 70 O.S. Section 6-101.46.
Speaker(s):  Dr. Jason Brunk
11.A.II. Board to accept, reject, or amend recommendation of superintendent to terminate the employment of support employee- paraprofessional: Mary Williams. This employee did not request a hearing within the statutory timeline as per 70 O.S. Section 6-101.46 and/or as specified in our District Policy DA.
Speaker(s):  Mrs. Suzanne Cannon
11.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
11.C. Discussion and vote to adopt findings of fact with respect to recommended reduction in force/reduction in hours/days for John Kearby and Wes Hunter.
11.D. Approval of Personnel Items as listed.
Attachments:
11.D.I. Board to accept, reject or amend the recommendation of the superintendent to reduce the number of hours/days as listed due to budget cuts resulting in a reduction in force of the number of hours/days worked by the following support employees: Donald Wavada, Rachel Vaughn, Thomas Stark, Thomas Perry, Otis Henning, Timothy Puckett, Roque Olvera, William Mowers, Michael Malone, Ronald Fanning, Ronald Dicks, Walter Coonce, and Stanley Cole. These employees are support employees and did not request a hearing on this issue as required per 70 O.S. Section 6-101.46.
11.D.II. Board to accept, reject, or amend recommendation of superintendent to terminate the employment of support employee- paraprofessional: Mary Williams. This employee did not request a hearing within the statutory timeline as per 70 O.S. Section 6-101.46 and/or as specified in our District Policy DA.
12. Adjournment
12.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
13. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 at the front entrance of the Administration Building/Office and the Yukon Public Schools website on the 2nd of June, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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