Public Meeting Agenda: May 1, 2017 at 6:30 PM - Board of Education Regular Meeting

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May 1, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

May 1, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Keith Spaulding with West Point Christian Church
Speaker(s):  Mrs. Suzanne Cannon
1.B. Flag Salute and Pledge of Allegiance
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

 

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Recognition of the Yukon High School Personnel Finance Class- Mrs. Carol Murphy
Speaker(s):  Mrs. Melissa Barlow/ Mrs. C. Murphy
3.B. YHS Band Quartet Performance
Rationale:  The YHS took top honors this past weekend during their performances at the St. Louis Heritage Music Festival. The Yukon HS Band was awarded: Outstanding Band Group, Most Outstanding Musical Group, Gold Rating, and one of the band students: Jake Ikeda, received the Maestro Award for Outstanding Soloist. 
3.C. Recognition of Dr. Jason Brunk- 2017 District Assistant Superintendent/Central Office Administrator of the Year
Speaker(s):  Dr. Jason Simeroth
Rationale:  Recognition awarded from the Oklahoma Association of School Administrators (OASA).
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

May:  

  • May: End of School Activities- All Sites: (Flyer Attached)
  • May 2- Gifted and Talented 3rd Grade Expo-  for Myers ES, Central ES, and Surrey Hills ES, @  YPS- Admin Bldg. - Board Rm, 6:30 pm- 7:15pm (Flyer Attached) 
  • May 2Legislative Breakfast: 7:00am @ Mabel C. Fry Public Library- 1200 Lakeshore Dr. Yukon, OK 73099
  • May 4Gifted and Talented 3rd Grade Expo- for Skyview ES and Shedeck ES @ YPS- Admin Bldg. - Board Rm, 6:30pm- 7:15pm (Flyer Attached) 
  • May 10- Retirement Ceremony: 4:00 pm @ YHS- Cafeteria 
  • May 11Gifted and Talented 3rd Grade Expo- for Ranchwood ES and Parkland ES @ YPS- Admin Bldg. - Board Rm, 6:30pm- 7:15pm (Flyer Attached) 
  • May 19- YHS Art Extravaganza: 6:00 pm @ YHS- Cafeteria
  • May 23- Last Day of School for Students- ALL SITES
  • May 26- End of Year Celebration: - 8:00 am @ Yukon Fine Arts Center
  • May 29- Memorial Day: Holiday- Offices CLOSED

June:

  • June 5- School Board Meeting: 6:30 pm @ YPS- Admin Bldg. Board Room, 600 Maple, Yukon, OK 
  • June 6- Legislative Breakfast: 7:00 am @ Mabel C. Fry Public Library- 1200 Lakeshore Dr. Yukon, OK 
Attachments:
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
6. Business Item: Separate Vote
6.A. Discussion, motion and vote on motion to approve or disapprove the proposed agreement from MA+ Architectures with Yukon Public Schools for the Surrey Hills ES classroom renovations and YALE portable building relocation.
Speaker(s):  Dr. Jason Simeroth
Rationale:  Cost Analysis: Total cost to the District not to exceed $65,000 for the YALE Portable Building Relocation project and $237,000 for the Surrey Hills Classroom Renovation project. Payment will be made from the Building Fund.  
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.B. Monthly and Cumulative Treasurer's Report and General Fund Reports
7.C. Child Nutrition Report and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
8.A. Accept and approve Minutes from Regular Board Meeting, April 3, 2017; which may be approved as presented or approved following modifications.
8.B. Approval of the RENEWAL agreement between Yukon Public Schools and Southwest Food Excellence for the 2017-18 school year.
8.C. Approval of the Deregulation Application for Library Media Services-Yukon Middle School 2017-18.
8.D. Approval of the Deregulation Application for Library Media Services-Yukon High School 2017-18.
8.E. Approval of the Statutory Waiver Application for Library Media Specialist/ Waiver Certification at Surrey Hills ES for 2017-2018.
8.F. Approval of Wes McAtee and Anthony Travis as Technical Arts/Stagecraft Adjunct Teachers for the 2017-18 school year.
8.G. Approval of Out of State Travel request from Ms. Stephanie McKinney and 8 YHS students to travel to Charlotte, NC to attend the Youth to Youth Conference on July 16-20th, 2017.
Rationale:  Cost Analysis: No Cost to the District, expenses paid by STOP ACT Grant for staff member(s).  Travel expenses for Students not to exceed $200.00 paid by parent(s).
8.H. Approval of Out of State Travel request from Ms. Carol Murphy, YHS Finance Instructor, and 4 YHS students to travel to Kansas City, MO to attend the National Personal Finance Challenge, on May 4-6, 2017.
Rationale: 

Cost Analysis: No cost to the District. Cost not to exceed $ 70/per student paid by parents.

8.I. Approval of the Out of State Travel Request from Mr. Wes McAtee and Mr. Tony Travis, YPS Fine Arts Center Staff to travel to Madison, WI to attend the ETC CUE Lighting, Consoles and Fixtures Training on July 21-23, 2017.
Rationale:  Cost Analysis: Travel expenses for both staff members not to exceed $2734.00, paid from the Activity Fund. 
8.J. Approval of the Yukon Fine Arts Center Rental contract from Doran-Vossen School of Dance for June 9-10, 2017
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, separations, demotions, employments of support and certified personnel, promotions, summer employments, recommendation of change of assignment or transfers, as listed on the attached Exhibit A; and Employment Recommendations for the 2017-18 School year as listed in the Addendums 1-5.
Attachments:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A.I. Employment Consideration of: Certified Personnel on Standard Contracts- Addendum 1:
Attachments:
10.A.II. Employment Consideration of: Certified Personnel on Temporary Contracts- Addendum 2
Attachments:
10.A.III. Employment Consideration of: Certified Personnel on Temporary to Standard Contracts- Addendum 3
Attachments:
10.A.IV. Employment Consideration of: Support Personnel (Full Time) - Addendum 4
Attachments:
10.A.V. Employment Consideration of: Support Personnel (Part Time)- Addendum 5
Attachments:
10.A.VI. Board to accept, reject, or amend recommendation of superintendent to reduce the number of days for a support employee due to insufficient work resulting in a demotion to the amount of time worked by Amelia Rutherford. This employee is a support employee and did not request a hearing on this issue as per 70 O.S. Section 6-101.46.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of Personnel Items 10A, AI-AVI as listed.
Speaker(s):  Mrs. Suzanne Cannon
10.C.I. Board to accept, reject, or amend recommendation of superintendent to reduce the number of days for a support employee due to insufficient work resulting in a demotion to the amount of time worked by Amelia Rutherford. This employee is a support employee and did not request a hearing on this issue as per 70 O.S. Section 6-101.46.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 28th of April, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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