Public Meeting Agenda: April 3, 2017 at 6:30 PM - Board of Education Regular Meeting

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April 3, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

April 3, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Jann Osborn with First Christian Church
Speaker(s):  Mrs. Suzanne Cannon
1.B. Pledge of Allegiance and Flag Salute
Speaker(s):  Mrs. Suzanne Cannon
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk, Citizens of the Public, Member(s) of the Media.

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Play: Picnic- YHS Theater Students and Theater Director, Ms. Megan Poarch
Speaker(s):  Mrs. Melissa Barlow, YHS Principal and Mrs. Megan Poarch, YHS Theater Director
Rationale: 
Featuring a small part of the performance that will actually be part of our upcoming play, Picnic.  
It is written by the playwright William Inge.
The production dates are April 27-29 at 7:00pm in the YHS Black Box Theatre.
 

Students:

Siobhan Murray
Alec Holland
Josie West
Abby Parker
Adriana Gonzalez
3.B. Recognition of the Superintendent's Student Advisory Council
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Recognition and/or participation of the Superintendent's Student Advisory Council:

  1. Megan Dunkle, 9th Grade
  2. Madison Stone, 9th Grade
  3. Shaelee Baldwin,  10th Grade
  4. Kale Fouts, 10th Grade
  5. Daisha Brown, 11th Grade
  6. Colton Humphrey, 11th Grade
  7. Trey Murphy, 11th Grade
  8. Valeria "Isabelle" Perez, 11th Grade
  9. Brook Marshall, 12th Grade
  10. Raina Wedel, 12th Grade
3.C. 2016-2017 Teachers of the Year Recognition
Speaker(s):  Dr. Simeroth and/or Ms. Libby Wrather
Rationale: 

Dr. Jason Simeroth, Superintendent, introduces Ms. Libby Wrather, 2016-17 District Teacher of the Year to follow with the recognition of the 2017-18 Teachers of the Year for YPS. 

Central                              Anna Hoppe

Myers                                Amanda Estep

Parkland                            Gayle Shane

Ranchwood                        Elizabeth Wilson

Shedeck                             Amber Tudor

Skyview                             Jessica Purdum

Surrey Hills                        Tricia Terry

Independence                    Zach Trosper

Lakeview                           Stephanie Parker

Yukon Middle School          Katilin Sagar-Smith

Yukon High School             Rob Davis

District TOY: YHS -Rob Davis

3.D. Recognition of Rte 333- BizKids Entrepreneurship
Speaker(s):  Mrs. D'Lynne Koontz & Ms. Aimee Sikes
Rationale: 
On March 1st, 2017, students from our Route 333 after school program went to represent Yukon in the BizKid$ Entrepreneurship Competition with Cornerstone Credit Union Foundation.  The competition was held at the OSU-OKC Campus.  The BizKid$ program is an educational television show that teaches financial education and entrepreneurship to a preteen audience.  It uses sketch comedy and young actors to explain basic economic concepts.  Its motto is: "Where kids teach kids about money and business."  All students attending Route 333 helped in the research conducted, as well as the design of the business plan and the product they created!  They competed with 5 other area schools.  Yukon was the only school system that was represented by an after school program. The panel of six judges for the competition consisted of college professors, small business owners and bankers.  
 
The students that participated in the competition are:
Jake Stillwell - 6th, Elena Devarenne - 6th, Harrison Hines - 6th, 
Ruby Barker - 6th, Ellie Marks - 6th, and Patrick Miley -7th.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale: 

April

  • 4/4-   Community Bond Meeting- Lakeview ES @ 6:00 p.m.
  • 4/6-   Community Bond Meeting- Yukon High School @ 6:00 p.m.
  • 4/13- Community Bond Meeting- Central ES and Ranchwood ES @ Central ES, 6:00 p.m.
  • 4/27- Reality Check - YHS Gym- All Day Event
  • Special Bond Board Meeting- DATE TO BE DETERMINED (No longer 4/18)

May

  • 5/1-   School Board Meeting- Admin, 600 Maple, Yukon OK;  6:30 pm
  • 5/10- Retirement Reception- YHS Cafeteria, 4:00 p.m- 6:00 p.m

SAVE THE DATES:   AUG. 24-27, 2017 OSSBA/CCOSA CONFERENCE - Cox Convention Center, OKC

5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Suzanne Cannon
6. Business Item: Separate Vote
6.A. Consideration of and motion to approve, disapprove or modify the last day of school for students to May 23, 2017.
Rationale: 

Original Last Day of school for students: May 25th

Rationale: Moving up the date for the last day of school will allow for 2 additional professional development days and reduce costs to the district.

Recommendation: Approve as listed
6.B. Consideration of and possible board action to retain the services of a financial advisor for Yukon Public Schools.
Speaker(s):  Dr. Jason Simeroth
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Rationale:  Recommendation: Approve
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Accept and approve the Yukon Elementary Activity Fund: OK 529 College Savings Plan Incentive.
Rationale: 

Revenue: Corporate Donations

Expenditures: Employee Incentives for payroll deduct college savings plan enrollment

Recommendation: Approve

7.C. Monthly and Cumulative Treasurer's Reports and General Fund Reports
Rationale:  Recommendation: Information Item
7.D. Child Nutrition Newsletter
Rationale:  Recommendation: Information Item 
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Rationale:  Recommendation: Approve
8.A. Accept and approve Minutes from Special Board Meeting: March 2, 2017 and Regular Board Meeting: March 6, 2017, which may be approved as presented or approved following modifications.
8.B. Approval of the proposed revised policies numbered: CHD-R(Regulation) School Credit Card Administrative Regulations; GBA- Open Records Act; FFG- Reporting Suspected Child Abuse and/or Neglect; after the agreed revision period.
Rationale: 

Additional changes are recommended on policies: CHD-R, GBA, and FFG. 

Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/

Recommendation: Approve Revisions

 

8.C. Approval of the RENEWAL agreement between Yukon Public Schools and Youth Family and Services for the 2017-18 school year.
Rationale: 

Rationale: Youth & Family Services staff provides emergency shelter, counseling, delinquency prevention, independent living, multisystemic therapy, and education programs as needed to YPS. 

Cost Analysis: Cost to the District is not to exceed $ 1,500.00

8.D. Approval of the RENEWAL agreement between Yukon Public Schools and Lifetouch National School Studios for school year 2017-18.
Rationale: 

Cost Analysis attached. 

8.E. Approval of the Out of State Travel Request from Mr. Jeff Carmichael, YPS-Transportation Director, to travel to Asheville, NC to attend the Southeastern States Transportation Conference on July 23-26, 2017.
Rationale: 

Cost Analysis: Expenses not to exceed $1,177, paid by the Transportation Activity Fund

Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.F. Approval of the Out of State Travel Request from Ms. Rachel Allred, YHS Volleyball Coach, and 38 HS students (9-12th grade) to travel to Russellville, Arkansas to attend the Team Camp on July 16-18, 2017.
Rationale: 

Cost Analysis:

School to pay for Transportation/vehicle costs. Any additional costs will be paid by the booster club. Cost of $70/per student to be paid by parent(s). 

8.G. Approval of the Out of State Travel Request from Mr. Henry Harrison, YHS Business Instructor, and 2 HS students to travel to Orlando, FL to attend the Business Professionals of America (BPA) on May 10-14, 2017.
Rationale: 

Cost Analysis: Career Tech funds to pay for sponsor. Cost to parents not to exceed $1,600

8.H. Approval of the Out of State Travel Request from Mr. Jamie Tate, YHS Instructor, to travel to Huntington, West Virginia to attend the Southern Regional Education Board training in Science and Technology, on June 18-30, 2017.
Rationale: 

Required Training for the new SREB: Innovations in Science and Technology Class

Cost Analysis: Registration not to exceed $1,625 funded by District Funds; Lodging, Air and other Travel Expenses not to exceed $3,000 covered by YHS Activity Fund. 

8.I. Approval of the Out of State Travel Request from Mr. Joe Schneider, YHS Wrestling Coach, and 25-30 HS students (9-12th grade) to travel to Lincoln, Nebraska to attend the Nebraska Huskers Team Camp on June 26-30, 2017.
Rationale: 

Cost Analysis: No Cost to the District. 

8.J. Approval to declare as surplus the items listed for the Community Ed and Helping Hands Departments in the attached Exhibit C.
Attachments:
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Suzanne Cannon
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
10.A.I. Recommendation of Continued Employment of Principals and Assistant Principals as listed on the attached Exhibit B.
Rationale:  Recommendation: Approve
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mrs. Suzanne Cannon
10.C. Approval of Personnel Items as listed.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Suzanne Cannon
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 31st of March, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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