Public Meeting Agenda: March 6, 2017 at 6:30 PM - Board of Education Regular Meeting

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March 6, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

March 6, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Mark Borseth with Resurrection Lutheran Church
Speaker(s):  Mrs. Karen Youngblood
1.B. Flag Salute
Speaker(s):  Mrs. Karen Youngblood
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk.

3. Re-Organization of the Board and Oath of Office
3.A. Re-Organization of the Board of Education
3.A.I. Vote to elect Board President
3.A.II. Vote to elect Board Vice President
3.A.III. Vote to elect Board Clerk
3.A.IV. Vote to elect the Board Deputy Clerk
3.A.V. Vote to elect Board Member
3.B. Oaths of Office and/or Roll Call reflecting the new composition of the reorganized Board
Rationale: 

Loyalty Oath and/or Affirmation of Office

 

I________________________________, do solemnly swear or affirm that I will support, obey and defend the Constitution and the laws of the United States of America and the Constitution and laws of the State of Oklahoma, and that I will not, knowingly, receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law; I further swear or affirm that I will faithfully discharge according to the best of my ability, my duties as (Office) of the Board of Education for Independent School District Number 27 of Canadian County, Oklahoma. 


The Board Clerk may call roll so the official record will reflect the new composition of the reorganized  Board.
4. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
4.A. Presentation of Donation from Ross Dress for Less Stores to Yukon Public Schools- Mr. Bill Kuhlman, Store Manager
Speaker(s):  Mrs. Karen Youngblood
Rationale:  Information Item 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
4.B. Presentation of the Excellence Certification and being recognized as Certified Healthy Schools- Mrs. Schultz, PE Teacher, Surrey Hills ES; additional schools that received the award: Yukon High School, Myers ES, Shedeck ES, Skyview ES, and Parkland ES)
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Congratulations!  We are pleased to inform you that you have met the criteria to become a Certified Healthy School.  Certified Healthy School recognizes school sites that make a positive impact on the health of employees and patrons.  Your contribution in creating a healthy environment is important to the future of Oklahoma. 

As you know, there are three levels of certification: Basic, Merit and Excellence.  You earned the Excellence certification and are invited to attend the annual Certified Healthy Oklahoma event on March 1, 2017 at the Embassy Suites Norman- Hotel & Conference Center, 2501 Conference Drive, Norman. The event features an awards luncheon from 11:30 a.m. to 1:30 p.m. where your organization will be honored. Online registration is now open and will close on February 27, 2017.  All attendees are required to purchase their registration in order to attend the event.  The event venue has a limited capacity and as we have had a doubling of Certified Healthy organizations, registrations will be accepted until venue capacity is reached. Please register early to have the best opportunity of attending this event.

Thank you for applying to become a Certified Healthy Participant.  Your commitment to pursuing certification is a great step forward in helping Shape Our Future!   

 

Sincerely,

                                                                                                                 

Terry Cline, Ph.D                                                                          

Commissioner                                                                                 

Secretary of Health & Human Services      

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
4.C. School Resource Officers Presentation- A.L.I.C.E- Officer Scott Franklin
Speaker(s):  Dr. Sheli McAdoo
Rationale: 

A.L.I.C.E. (Alert, Lockdown, Inform, Counter, Evacuate) plan that will allow any person in the district to have the power to "See Something Say Something" without fear of discipline. Give examples of how to secure classrooms in an inexpensive yet effective manner. Explain how and why A.L.I.C.E. was created and how many districts in how many states currently have A.L.I.C.E. in place. It's in NO way a replacement of any policy or procedure currently in place rather it is proposed to be an addition to the current policy.  All training to the YPS district will be provided during the end of school year and summer training sessions (100% free to the district). 

Recommendation: Information Item

5. Board Member Communications and Announcements
5.A. Individual Board Member Comments
5.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Suzanne Cannon
Rationale: 

MARCH:

  • Mar. 7- 6:00 pm: District Teacher of the Year Event- 10 West Main Event Center- Yukon , OK 
  • Mar. 13-17 SPRING BREAK - SCHOOLS AND OFFICES CLOSED
  • Mar. 29- 9:30- 11:00 am: Helping Hands Appreciation Brunch- The Palace Event Center, 2310 North Banner Rd, El Reno, OK 73036 (Flyer attached)
  • Mar. 30 Community Meeting- Independence ES- 500 E Vandament Ave, Yukon, OK
  • Mar. 31- 9:00 am- 1:30 pm: 2nd Grade- The Expo Gifted Education- YPS Admin Bldg- Boardroom, 600 Maple, Yukon, OK  73099 (Flyer Attached)

APRIL

  • Apr. 3-  6:30 pm: School Board Meeting- YPS Admin Bldg, Board Room, 600 Maple, Yukon, OK
  • Apr. 4-  6:00 pm: Community Meeting Lakeview ES - 872 S Yukon Pkwy, Yukon OK 
  • Apr. 6-  6:00 pm: Community Meeting Yukon High School- 1777 S Yukon Parkway, Yukon, OK 
6. Communications
6.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs.Suzanne Cannon
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Monthly and Cumulative Treasurer's Reports and General Fund Reports
7.C. Approve Child Nutrition Program Price Adjustment for 2017-18
Rationale: 

Proposed Increase in meal prices : $0.10  per lunch for Elementary, Middle and HS sites. 

Recommendation: Approve 

7.D. Child Nutrition Report
7.E. Child Nutrition Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
8.A. Minutes from Regular Board Meeting, February 6, 2017
Attachments:
8.B. Approval of the proposed revised policies numbered FDC- Student Attendance; FDC-R Student Attendance (Regulation); CO- Child Nutrition and Physical Fitness Program; DBCA- Standards of Performance; after the agreed thirty (30) day revision period.
Rationale: 

The first reading for the above mentioned policies was during the Regular Board Meeting of February 6, 2017. No proposed changes or feedback were received.  No further recommendations/additional changes at this time.

Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/

Recommendation: Approve ORIGINAL

 

8.C. Approval of the proposed revised policies numbered: BD-R3 Board of Education Encumbrance Clerk (Regulation); BDAE-R Board of Education Officer Duties- Treasurer(Regulation); CN-R1 School Transportation (Regulation); CHG Recycling Program; after the agreed thirty (30) day revision period.
Rationale: 

The first reading for the above mentioned policies was during the Regular Board Meeting of February 6, 2017. No proposed changes or feedback were received.  Additional changes are recommended on policy CN-R1- School Transportation.

Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/

Recommendation: Approve

8.D. Approval of Out of State Travel Request from Coach Jeremy Reed, YPS- Assistant Athletic Director, to travel to Portales, New Mexico, to attend as a speaker for the 4th Annual Eastern New Mexico University Ground Strike Triple Option Clinic on April 5-7, 2017.
Rationale: 

Cost Analysis: No Cost to the District. 

Recommendation: Approve

Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.E. Approval of Out of State Travel Request from Coach Jeremy Reed, YPS- Assistant Athletic Director, to travel to Carrolton, TX, to attend as a speaker for the Annual Flexbone Clinic on March 10-11, 2017.
Rationale: 

Cost Analysis: Costs funded by the Athletic Dept. 

Recommendation: Accept/Approve
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.F. Approval of Out of State Travel Request from Mrs. Melissa Barlow, YHS Principal and Mrs. Diana Lebsack, YMS Principal, to travel to St. Charles Missouri; to attend the Professional Learning Communities at Work Institute on June 14-16, 2017.
Rationale: 

Cost Analysis: Cost not to exceed $ 980.00 per person paid by YHS/YMS site funds. 

Recommendation: Approve 

9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Suzanne Cannon
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1)(7) to discuss the resignations, terminations, retirements, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
10.A.I. Recommendation of Continued Employment of Administrators as listed on the attached Exhibit P.
Speaker(s):  Mrs. Suzanne Cannon
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mrs. Suzanne Cannon
10.C. Approval of Personnel Items as listed.
Speaker(s):  Mrs. Suzanne Cannon
Attachments:
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs.Suzanne Cannon
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 3rd of March, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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