March 6, 2017 at 6:30 PM - Board of Education Regular Meeting
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1. Invocation and Flag Salute
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Information Item
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1.A. Invocation- Rev. Mark Borseth with Resurrection Lutheran Church
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Procedural Item
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1.B. Flag Salute
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2. Call to Order and Roll Call
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2.A. Call to Order and Roll Call
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Action Item
Rationale:
Board Members attending this meeting included:
Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk. |
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3. Re-Organization of the Board and Oath of Office
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Action Item
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3.A. Re-Organization of the Board of Education
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Action Item
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3.A.I. Vote to elect Board President
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Action Item
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3.A.II. Vote to elect Board Vice President
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Action Item
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3.A.III. Vote to elect Board Clerk
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Action Item
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3.A.IV. Vote to elect the Board Deputy Clerk
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Action Item
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3.A.V. Vote to elect Board Member
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Action Item
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3.B. Oaths of Office and/or Roll Call reflecting the new composition of the reorganized Board
Agenda Item Type:
Procedural Item
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Loyalty Oath and/or Affirmation of Office
I________________________________, do solemnly swear or affirm that I will support, obey and defend the Constitution and the laws of the United States of America and the Constitution and laws of the State of Oklahoma, and that I will not, knowingly, receive, directly or indirectly, any money or other valuable thing, for the performance or nonperformance of any act or duty pertaining to my office, other than the compensation allowed by law; I further swear or affirm that I will faithfully discharge according to the best of my ability, my duties as (Office) of the Board of Education for Independent School District Number 27 of Canadian County, Oklahoma. The Board Clerk may call roll so the official record will reflect the new composition of the reorganized Board. |
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4. Reports/ Comments from Superintendent and/or Staff
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4.A. Presentation of Donation from Ross Dress for Less Stores to Yukon Public Schools- Mr. Bill Kuhlman, Store Manager
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Rationale:
Information Item
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4.B. Presentation of the Excellence Certification and being recognized as Certified Healthy Schools- Mrs. Schultz, PE Teacher, Surrey Hills ES; additional schools that received the award: Yukon High School, Myers ES, Shedeck ES, Skyview ES, and Parkland ES)
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Information Item
Rationale:
Congratulations! We are pleased to inform you that you have met the criteria to become a Certified Healthy School. Certified Healthy School recognizes school sites that make a positive impact on the health of employees and patrons. Your contribution in creating a healthy environment is important to the future of Oklahoma. As you know, there are three levels of certification: Basic, Merit and Excellence. You earned the Excellence certification and are invited to attend the annual Certified Healthy Oklahoma event on March 1, 2017 at the Embassy Suites Norman- Hotel & Conference Center, 2501 Conference Drive, Norman. The event features an awards luncheon from 11:30 a.m. to 1:30 p.m. where your organization will be honored. Online registration is now open and will close on February 27, 2017. All attendees are required to purchase their registration in order to attend the event. The event venue has a limited capacity and as we have had a doubling of Certified Healthy organizations, registrations will be accepted until venue capacity is reached. Please register early to have the best opportunity of attending this event. Thank you for applying to become a Certified Healthy Participant. Your commitment to pursuing certification is a great step forward in helping Shape Our Future!
Sincerely, Terry Cline, Ph.D Commissioner Secretary of Health & Human Services
Goals:
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4.C. School Resource Officers Presentation- A.L.I.C.E- Officer Scott Franklin
Agenda Item Type:
Information Item
Rationale:
A.L.I.C.E. (Alert, Lockdown, Inform, Counter, Evacuate) plan that will allow any person in the district to have the power to "See Something Say Something" without fear of discipline. Give examples of how to secure classrooms in an inexpensive yet effective manner. Explain how and why A.L.I.C.E. was created and how many districts in how many states currently have A.L.I.C.E. in place. It's in NO way a replacement of any policy or procedure currently in place rather it is proposed to be an addition to the current policy. All training to the YPS district will be provided during the end of school year and summer training sessions (100% free to the district). Recommendation: Information Item |
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5. Board Member Communications and Announcements
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5.A. Individual Board Member Comments
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5.B. Upcoming Meetings/ Events:
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Rationale:
MARCH:
APRIL:
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6. Communications
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6.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
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Information Item
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7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Agenda Item Type:
Consent Agenda
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7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
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Consent Item
Attachments:
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7.B. Monthly and Cumulative Treasurer's Reports and General Fund Reports
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Information Item
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7.C. Approve Child Nutrition Program Price Adjustment for 2017-18
Agenda Item Type:
Consent Item
Rationale:
Proposed Increase in meal prices : $0.10 per lunch for Elementary, Middle and HS sites. Recommendation: Approve |
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7.D. Child Nutrition Report
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Information Item
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7.E. Child Nutrition Newsletter
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Information Item
Attachments:
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8. Business Items Consent Docket:
All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
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Consent Agenda
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8.A. Minutes from Regular Board Meeting, February 6, 2017
Agenda Item Type:
Consent Item
Attachments:
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8.B. Approval of the proposed revised policies numbered FDC- Student Attendance; FDC-R Student Attendance (Regulation); CO- Child Nutrition and Physical Fitness Program; DBCA- Standards of Performance; after the agreed thirty (30) day revision period.
Agenda Item Type:
Consent Item
Rationale:
The first reading for the above mentioned policies was during the Regular Board Meeting of February 6, 2017. No proposed changes or feedback were received. No further recommendations/additional changes at this time. Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/ Recommendation: Approve ORIGINAL
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8.C. Approval of the proposed revised policies numbered: BD-R3 Board of Education Encumbrance Clerk (Regulation); BDAE-R Board of Education Officer Duties- Treasurer(Regulation); CN-R1 School Transportation (Regulation); CHG Recycling Program; after the agreed thirty (30) day revision period.
Agenda Item Type:
Consent Item
Rationale:
The first reading for the above mentioned policies was during the Regular Board Meeting of February 6, 2017. No proposed changes or feedback were received. Additional changes are recommended on policy CN-R1- School Transportation. Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/ Recommendation: Approve |
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8.D. Approval of Out of State Travel Request from Coach Jeremy Reed, YPS- Assistant Athletic Director, to travel to Portales, New Mexico, to attend as a speaker for the 4th Annual Eastern New Mexico University Ground Strike Triple Option Clinic on April 5-7, 2017.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: No Cost to the District. Recommendation: Approve
Goals:
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8.E. Approval of Out of State Travel Request from Coach Jeremy Reed, YPS- Assistant Athletic Director, to travel to Carrolton, TX, to attend as a speaker for the Annual Flexbone Clinic on March 10-11, 2017.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Costs funded by the Athletic Dept. Recommendation: Accept/Approve
Goals:
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8.F. Approval of Out of State Travel Request from Mrs. Melissa Barlow, YHS Principal and Mrs. Diana Lebsack, YMS Principal, to travel to St. Charles Missouri; to attend the Professional Learning Communities at Work Institute on June 14-16, 2017.
Agenda Item Type:
Consent Item
Rationale:
Cost Analysis: Cost not to exceed $ 980.00 per person paid by YHS/YMS site funds. Recommendation: Approve |
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9. New Business:
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Action Item
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9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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10. Personnel Docket:
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10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1)(7) to discuss the resignations, terminations, retirements, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
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Action Item
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10.A.I. Recommendation of Continued Employment of Administrators as listed on the attached Exhibit P.
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Procedural Item
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10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
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10.C. Approval of Personnel Items as listed.
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11. Adjournment
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11.A. Consideration of and motion to adjourn the meeting
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12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 3rd of March, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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Procedural Item
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