Public Meeting Agenda: February 6, 2017 at 6:30 PM - Board of Education Regular Meeting

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February 6, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

February 6, 2017 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Pastor Chad Penner with Canadian Hills Church of the Nazarene
Speaker(s):  Mrs. Karen Youngblood
1.B. Pledge of Allegiance
Speaker(s):  Mrs. Karen Youngblood
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk.

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Presentation of and beginning of the 30 day public comment and review of the proposed policies numbered FDC- Student Attendance; FDC-R Student Attendance (Regulation); CO- Child Nutrition and Physical Fitness Program; DBCA- Standards of Performance; with the intent of a second reading and board action during the March 6th, 2017 Regular Board Meeting.
Speaker(s):  Dr. Sheli McAdoo
Rationale: 

Please visit our YPS Board Policy Review website for more information and how to submit your feedback: https://sites.google.com/a/yukonps.com/policy/

  • DBCA: Current Policy (Affected / Replaced / Revision): DD-P
  • CO: Current Policy (Affected / Replaced / Revision): BF
  • FDC-R: Current Policy (Affected / Replaced / Revision):EC
  • FDC: Current Policy (Affected / Replaced / Revision): EC
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
3.B. Presentation of and beginning of the 30 day public comment and review of the proposed policies numbered: BDAE-R Board of Education Officer Duties- Treasurer (Regulation); CN-R1 School Transportation (Regulations);GBA- Open Records Act; BD-R3 (Regulation) Board of Education Encumbrance Clerk; CHG- Recycling Program; with the intent of a second reading and board action during the March 6th, 2017 Regular Board Meeting.
Rationale: 

Please visit our YPS Board Policy Review website for more information and how to submit your feedback: https://sites.google.com/a/yukonps.com/policy

 

BDAE-R:  Current Policy (Affected / Replaced / Revision): AE

CN-R1: New Policy

GBA: Current Policy (Affected / Replaced / Revision): BA (Open Records)

BD-R3: Current Policy (Affected / Replaced / Revision): AE (Encumbrance Clerk)

CHG: Current Policy (Affected / Replaced / Revision): BB (Recycling & Procurement of Recycled Materials)

3.C. Community Engagement Presentation- Dr. Jason Simeroth, Superintendent
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Recommendation: Information Item

Discussion of Possible Times for Special Board Meeting on April 18, 2017

Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale: 

February:

  • Feb. 16- Community Engagement Meeting- Surrey Hills ES, 6:00 p.m.
  • Feb. 20- Community Engagement Meeting- Parkland ES, 6:00 p.m.
  • Feb. 23- Community Engagement Meeting- Yukon Middle School, 6:00 p.m.
  • Feb. 28- Community Engagement Meeting- Skyview ES, 6:00 p.m.
  • Feb.21- OSSBA: Legal Team Workshop- Unemployment, OSSBA- Conference Center- OKC
  • Feb. 25- OSSBA: The Art of Being a President- Frisco Conference Center, 101 S. 4th, Clinton, OK 73601 9 a.m.- 4p.m. Lunch will be provided. (Flyer Attached)
  • Feb. 28-OSSBA: Region 10 Meeting- Pre Region Meeting Workshop (5:30 p.m.)- Redlands Community College- Conference Center, El Reno, OK (Registration Form Attached/Printed)

March:

  • Mar. 6- School Board Meeting: -  YPS- Admin, Board Rm, 600 Maple, Yukon, OK @ 6:30 p.m.
  • Mar. 7- OSSBA: Day at the Capitol; 
  • Mar. 7- THE EVENT: DISTRICT TEACHER OF THE YEAR ANNOUNCEMENT-  10 W. Main Event Center - 6:00 p.m.
  • Mar. 30- Community Engagement Meeting- Independence ES, 6:00 p.m. 
  • Mar. 31- Gifted 2nd Gr Expo- YPS Admin, Board Rm, 600 Maple, Yukon OK @ 9:00 a.m.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Karen Youngblood
5. Approval of the Out of State Travel from Ms. Rebecca Reape, Pom Sponsor, 15 students and 21 parents/guardians from YHS to travel to Disney World in Orlando, FL, to compete in the National Dance Team Championship on February 1-February 5, 2018.
Rationale: 

Cost Analysis:

Pom Activity Fund will pay $4,351.00 and Booster will pay $6,200.00

Recommendation:  Accept/Approve

6. Business Item: Separate Vote
6.A. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Yukon Public Schools and Hellas Construction, Inc.
Speaker(s):  Dr. Jason Simeroth
Rationale: 

Recommendation: Approve

Cost Analysis: Hellas Construction, Inc. to execute the work described in the contract documents, including YHS track repair and selective resurface; cleaning of entire track. The contract includes other general conditions and exclusions, as required.  Payment from General Funds. 

Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
6.B. Consideration of and vote on motion to approve, amend or disapprove the school calendar proposals for the 2017-2018 and 2018-2019 school years after the development and voting process led by the calendar committee, and Superintendent to revise school calendars as necessary due to anticipated changes in state law centered on Statue §70-24-151.
Speaker(s):  Dr. Jason Simeroth
Rationale:  Recommendation: Approve
Attachments:
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
6. Approval of the Out of State Travel from Ms. Rebecca Reape, Pom Sponsor, 15 students and 21 parents/guardians from YHS to travel to Disney World in Orlando, FL, to compete in the National Dance Team Championship on February 1-February 5, 2018.
Rationale: 

Cost Analysis:

Pom Activity Fund will pay $4,351.00 and Booster will pay $6,200.00

Recommendation:  Accept/Approve

7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Karen Youngblood
7.A. Approval of Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Rationale:  Recommendation: Approve
Attachments:
7.B. FY 17 Cumulative and Treasurer's Report(s); General Fund Report(s)
Rationale:  Recommendation: Informational Item
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.C. Child Nutrition Report
Rationale:  Recommendation: Information Item
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Karen Youngblood
Rationale:  Recommendation: Approve
8.A. Approval of the Minutes from the Regular and Special Board Meetings on: January 9, 2017, which may be approved as presented or approved following modifications.
Rationale:  Recommendation: Approve
Attachments:
8.B. Consideration of and motion to approve the Well Proposal from Needham Energy Land Services, LLC (RE: 89 Energy, LLC) as the representative for limited purpose of sending well proposals and receiving well elections for the captioned well proposed as listed on the attached proposal.
Rationale:  Recommendation:  Approval of Option number 4: Lease/ Assign your interest to 89 Energy accepting a bonus consideration of Two Thousand Two Hundred Fifty Dollars ($2,250.00) per net acre and a 23% royalty, delivering a 77.00% net revenue interest. 
8.C. Approval of the proposed revised policies numbered DEC- Personnel Leave Program; CKAD- School Security Drills, DIAF- Hygiene and Sanitation; EHBDBA- Parent Participation in the School District; CKEA- Hazard Communication; BDFC-Safe School Committee; CKBB- Warning Systems and Inclement Weather; EBA- School Hours; and FFG- Reporting Suspected Child Abuse; after the agreed thirty (30) day revision period.
Rationale: 

The first reading for the above mentioned policies was during the Regular Board Meeting of January 9, 2017. No proposed changes or feedback were received.  No further recommendations/additional changes at this time.

Please visit our YPS Board Policy Review website for more information on the YPS School Board Policies: https://sites.google.com/a/yukonps.com/policy/

Recommendation: Approve ORIGINAL

 

8.D. Approval of the NEW contract agreement between Yukon Public Schools and Oklahoma State School Board Association for a series of Community Engagement Process.
Rationale: 

Cost Analysis: Total Cost for YPS not to exceed $5,500.00

Recommendation: Accept/ Approve

8.E. Approval to declare as surplus the IT items for Parkland ES as listed in the attached Exhibit C.
Attachments:
8.F. Approval to declare as surplus the IT items for Myers ES as listed in the attached Exhibit D.
Rationale:  Recommendation: Approve
Attachments:
8.G. Approval of Out of State Travel Request from Mrs. Valorie Branstool, YPS- Systems/Database Administrator, to travel to Manhattan, KS, for the PowerSchool User Group Training on April 2-6, 2017
Rationale: 

Cost Analysis: Costs not to exceed: $512 for Registration and Lodging. IT Professional Development Budget will fund cost. 

Recommendation: Accept/Approve
8.H. Approval of Out of State Travel Request from Mr. Darnell Zook, YHS Band Director and the YHS Band Students to travel to St, Louis, MO to perform at the Heritage Music Festival on April 20-24, 2017
Rationale: 

Cost Analysis:

Parents will pay for the students participating on the trip. Each student is responsible for their cost at approximate $480/student. The YHS-band activity account will pay for 2 subs at the MS; the HS will use a class cover for their two hour class sessions. 

Recommendation: Accept/Approve

8.I. Approval of Out of State Travel Request from Mrs. Megan Poarch and Mr. Guy Mitchell, YHS Instructors to travel to Independence, KS for the William Inge Theatre Festival, workshops and performances on April 19-22, 2017
Rationale: 

Cost Analysis: 

The Theater Dept/ Activity Fund will fund $1,500

(Festival Cost per teacher: $250.00 per teacher, Total Traveling costs not to exceed : $1,100)

Substitutes will be required for 3 school days covered by: YHS Professional Development Funds 

Recommendation: Accept/Approve
8.J. Approval of Out of State Request from Ms. Deawn Dunnington, Teacher at Lakeview ES, to travel to Los Angeles, CA to attend the National Conference- Science Education, on March 29-April 3, 2017.
Rationale: 

Cost Analysis:  No cost to the District. Grant will cover all costs including school substitute. 

Recommendation: Accept/ Approve

 

8.K. Approval of Out of State Travel Request from Mrs. Dana Kennemer, YHS DECA Instructor, and 8 YHS students, to travel to Anaheim, CA to attend the DECA International Career Development Conference on April 26-30, 2017.
Rationale: 

Cost Analysis: DECA Activity Account will cover $500/student

Parents will cover $500/per student & meals for 5 days @ $130

 

RECOMMENDATION: Accept/Approve

8.L. Approval of Out of State Travel Request from Ms. Sheila Urton, Curriculum Specialist, to travel to Anaheim, CA for the ADCD Annual Conference- Empower 17 on March 24-27, 2017.
Rationale: 

Cost Analysis: Cost not to exceed $1,650 per person, paid by General Funds.

Recommendation: Accept/Approve
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) and (B)(7) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A. Discussion and possible action to amend, approve or disapprove the terms of the Superintendent's employment contract. Discussion and possible action on hiring assignments and assignment recommendations for school year 2017-18.
Attachments:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of Personnel Items as listed.
Attachments:
10.C.I. Discussion, motion and possible action to vote on motion for the Board to amend, approve or disapprove the terms of the Superintendent's employment contract for the 2017-2020 school years.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Karen Youngblood
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 3rd of February, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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