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January 9, 2017 at 6:30 PM - Board of Education Regular Meeting

Agenda
1. Invocation and Flag Salute
1.A. Invocation- Rev. Tom Arnould with Good News Church
Speaker(s):  Mrs. Karen Youngblood
1.B. Flag Salute
Speaker(s):  Mrs. Karen Youngblood
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk.

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. School Board Recognition- Dr. Jason Simeroth, YPS Superintendent
Speaker(s):  Dr. Jason Simeroth
Rationale: 

January is School Board Recognition Month and an opportunity to honor Yukon Public School Board members for their dedication to children and schools.

Their job is to adopt the policies that govern district operations, hire a superintendent, and work with the superintendent to establish a vision, ensure schools are accountable to the community and strongly advocate continuous improvement in student learning. That job entails many meetings; numerous school functions to attend; reams of reports, agendas, proposals and other information to read and study; and a host of difficult decisions to make.  Although they wear many hats in the workday world, school board members put on a collective hat when they get down to the business of leading their school districts. Board members must pull together as a team toward a common goal—helping students achieve. Though they may individually disagree on certain issues, their role as a board is to consistently strive toward that goal.

Board members contribute hundreds of hours, each year, leading their districts. Whether it be crafting policies, hiring top-notch administrators, listening to staff and student concerns or recognizing outstanding programs, board members always keep their eyes on the goal of student achievement.

The time spent in board meetings represents just a small fraction of the hours school board members spend leading their districts. They also work hard at seminars and training sessions to keep abreast of the latest trends in educational leadership, are deeply involved in community activities and spend many hours in the schools and at extracurricular events. Their love for learning, and concern and caring for students, staff and community, drives board members’ desire to lead so students can achieve.

In recognition of their dedicated service, January is designated School Board Recognition Month. This is a time to show appreciation and begin to better understand how local trustees work together to provide a better future for our children. In January, join with others from throughout our district and state to salute the men and women who provide grassroots governance of public schools. Make a special effort to tell each school board member that his or her hard work has been noticed and is truly appreciated.

Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
3.B. Yukon UKES Presentation- IES, Mrs. Roni McKee- Independence ES Principal
Speaker(s):  Mrs. Roni McKee
3.C. Beginning of the 30 day public comment and review of the proposed policies numbered BDFC, CKAD, CKBB, CKEA, DEC, DIAF, EBA, EHBDBA and FFG for discussion.
Speaker(s):  Dr. Sheli McAdoo and Dr. Jason Brunk
Rationale: 

Proposed Policies for Revision- Notes: 

DIAF- replaces policy BD

EHBDBA- New Policy 

CKEA, CKC, BDFC, CKBB, FFG- replaces policy BC with the exception of the Search for Contraband and Accident sections that will be revised at a later time. 

4. Board Member Communications and Announcements
Speaker(s):  Mrs. Karen Youngblood
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

January:

  • 1/17- Board Appreciation Luncheon- YPS Administration Bldg. Conference Rm, 11:30 am- 1:00 p.m.
  • 1/27 Yukon Chamber of Commerce Awards Gala, The Palace Event Center, 2310 N Banner Rd., EL Reno, OK, 73036, 6:30 p.m.

February:

  • 2/6- School Board Meeting- YPS Admin Bldg., Board Room, 600 Maple, Yukon OK 73099, 6:30 p.m.
  • 2/7- Legislative Breakfast - Mabel C. Fry Public Library, Yukon, OK 73099. 7:00 a.m.

 

5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Karen Youngblood
6. Business Item: Separate Vote
6.A. Consideration of and motion to approve a contract for Drug and Alcohol Testing Services and Physical Exams between Integris Ambulatory Care Corporation D/B/A Integris Medical Group and Yukon Public Schools.
Speaker(s):  Dr. Jason Brunk
Rationale:  Cost Analysis: Physical exams for new hires that include drug testing, $ 70.00. Annual bus driver physicals- $49.00. Additional detailed analysis and cost comparisons are included in the attached Item of Consideration. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Karen Youngblood
7.A. Approval of the Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Child Nutrition Report(s) and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Karen Youngblood
8.A. Approval of the Minutes from Regular Board Meeting, December 5, 2016, which may be approved as presented or approved following modifications.
8.B. Approval of the proposed policies numbered FD- Student Residency and FD-R- YPS District Foster Care Plan after the agreed thirty (30) day revision period.
Rationale: 

New Policy FD - Current policy being affected/ replaced/ revised: EB- Student Residency

New Policy FD- R- Current policy being affected/ replaced/ revised: EB

Attachments:
8.C. Approval of contract between Fahad Khan and YPS for the Sober Truth on Preventing Underage Drinking (STOP) Act grant evaluation services for the grant year- 2016.
Rationale:  Cost Analysis: Will not exceed $3,500.00 from the STOP Act Grant funding. No cost to the General Fund/District. 
Goals:
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
8.D. Approval of Out of State Travel Request from Tracy McKeown, YHS Counselor, to travel to National Harbor, MC for the 27th Annual National Leadership Forum and Stop Act Grant/Prevention Conference on February 6-10, 2017.
Rationale:  Cost Analysis: No cost to the district. Stop Act Grant will cover for the estimated cost per person of $3,100.00
8.E. Approval of Out of State Travel Request from Erik Jackson, YHS Yearbook Instructor, and four (4) 12th grade Yearbook Club students to travel to Seattle, WA, to attend the National Journalism Conference on April 5-9, 2017.
Rationale:  Cost Analysis: All expenses paid by the Yearbook/Activity Account. No cost to the District. 
8.F. Approval of Out of State Travel Request from Donna Morris- Curriculum Specialist, and Binet Castleberry- YHS Assistant Principal, to travel to Houston, TX for the College Board's Southwestern Regional Forum on February 22-24, 2017.
Rationale:  Cost Analysis: Cost of the trip not to exceed $2,300.00; AP  to fund half and Curriculum to fund other half of the cost. 
8.G. Approval to declare as surplus a 1997 Full Size Dodge Van, from the YPS- Transportation Department.
Rationale: 

Cost Analysis: Approximate Insurance value for this vehicle not to exceed $ 2,000.00.

VIN# 2B4HB25Y2VK16354

Current Mileage: 109972
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, termination(s), and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A. Consideration of the Superintendent Evaluation will also be discussed during executive session.
Attachments:
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mrs. Karen Youngblood
Attachments:
10.C.I. Board to accept, reject or amend the Superintendent Evaluation.
Speaker(s):  Mrs. Karen Youngblood
10.C.II. Board to accept, reject, or amend recommendation of superintendent to terminate the employment of support employee- substitute. This employee did not request a hearing within the statutory timeline as per 70 O.S. Section 6-101.46 and/or as specified in our District Policy DA.
Speaker(s):  Mrs. Karen Youngblood
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Karen Youngblood
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the of , 6th of January, 2017 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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