Public Meeting Agenda: November 7, 2016 at 6:30 PM - Board of Education Regular Meeting

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November 7, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

November 7, 2016 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Father Rex Arnold with St. John Nepomuk
Speaker(s):  Mrs. Karen Youngblood
1.B. Flag Salute
Speaker(s):  Mrs. Karen Youngblood
2. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

Board Members attending this meeting included:

 

Others attending this meeting included: Dr. Jason Simeroth, Superintendent, Dr. Sheli McAdoo- Assistant Superintendent, Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk.

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Audit Report from Putnam and Associates by Jerry Putnam, from Putnam & Company, PLLC.
Speaker(s):  Jerry Putnam, Putnam & Company, PLLC
3.B. Enrollment Report by Dr. Jason Brunk
Speaker(s):  Dr. Jason Brunk
Attachments:
3.C. Presentation of Dropout Rates and College Remediation by Dr. Sheli McAdoo/Melissa Barlow
Speaker(s):  Dr. Sheli McAdoo/Melissa Barlow
3.D. OK State Department A-F Report Card Report by Kurt Johnson/ Kathy Davis
Speaker(s):  Kurt Johnson/ Kathy Davis
Attachments:
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

November: 

  • 11- Veteran's Day Assemblies- Check district calendar for specific times according to each school/site
  • 17- Foundation of Excellence Reception- 7:30 p.m. - 10 West Main Event Center- 10 W Main St., Yukon, OK
  • 21-27 - Thanksgiving Holiday- Schools and Offices Closed

December:

  • 5- School Board Meeting- 6:30 p.m. @YPS- Administration Bldg., 600 Maple, Yukon, OK
  • 5- 7- School Board Filing Period
  • 6- Legislative Breakfast- Mabel C. Fry Public Library, Yukon OK
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Karen Youngblood
6. Business Item: Separate Vote
6.A. Consideration of and motion to approve the 2017 Board of Education Meeting Calendar
Speaker(s):  Mrs. Karen Youngblood
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Karen Youngblood
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
7.C. Approval of Appropriation of the Sale of Bonds in the sum of $9,950,000.00. This is the 2016 sale of bonds approved by the 2008 bond election.
7.D. Approval of request from Yukon HS to add new activity fund account- YHS Student Assistance fund
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.E. Approval of request from Yukon HS to add a new account: Matthew J. Silva Memorial Band Scholarship
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.F. Approval of request to transfer funds from YHS Renaissance Activity Fund #952 to YHS Principal Activity Fund #982001.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.G. Child Nutrition Report(s) and Newsletter
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Leonard Wells
8.A. Minutes from Regular Board Meeting, October 3, 2016.
8.B. Approval of Resolution calling for an Annual Election for the Board of Education Office No. 2. Geographical Boundaries for District: 2 Beginning at the place where Garth Brooks Blvd. (TLID:92541554) meets N 11th St, thence northerly along said Street to W Wagner Rd, thence easterly along said Road to N Piedmont Rd, thence southerly along said Road to S Cornwell Dr, thence southerly along said Drive to Local Neighborhood Road, Rural Road, City Street (TLID:92541562), thence southerly along said Local Neighborhood Road, Rural Road, City Street to S Cornwell Dr, thence southerly along said Drive to Local Neighborhood Road, Rural Road, City Street (TLID:92541563), thence southerly along said Local Neighborhood Road, Rural Road, City Street to S Cornwell Dr, thence southerly along said Drive to Local Neighborhood Road, Rural Road, City Street (TLID:92541564), thence southerly along said Local Neighborhood Road, Rural Road, City Street to S Cornwell Dr, thence southerly along sai
Rationale: 

For District: 2:

Beginning at the place where Garth Brooks Blvd (TLID:92541554) meets N 11th St, thence northerly along said Street to W Wagner Rd, thence easterly along said Road to N Piedmont Rd, thence southerly along said Road to S Cornwell Dr, thence southerly along said Drive to Local Neighborhood Road, Rural Road, City Street (TLID:92541562), thence southerly along said Local Neighborhood Road, Rural Road, City Street to S Cornwell Dr, thence southerly along said Drive to Local Neighborhood Road, Rural Road, City Street (TLID:92541563), thence southerly along said Local Neighborhood Road, Rural Road, City Street to S Cornwell Dr, thence southerly along said Drive to Local Neighborhood Road, Rural Road, City Street (TLID:92541564), thence southerly along said Local Neighborhood Road, Rural Road, City Street to S Cornwell Dr, thence southerly along said Drive to N Czech Hall Rd, thence southerly along said Road to Nonvisible Linear Legal/Statistical Boundary (TLID:92575941), thence westerly along said Nonvisible Linear Legal/Statistical Boundary to NW 3rd St, thence westerly along said Street to Nonvisible Linear Legal/Statistical Boundary (TLID:92551364), thence westerly along said Nonvisible Linear Legal/Statistical Boundary to N Cemetery Rd, thence northerly along said Road to Garth Brooks Blvd, thence northerly along said Boulevard to Local Neighborhood Road, Rural Road, City Street (TLID:92541556), thence easterly along said Local Neighborhood Road, Rural Road, City Street to Garth Brooks Blvd, thence northerly along said Boulevard to the point of beginning.

Attachments:
8.C. Approval of the Family and Consumer Science (FACS) Basics course taught at the middle school to receive high school credit for the 2017 school year.
8.D. Recommendation of approval for Patrick F. McClung, as an Arts-Adjunct Teacher (maximum of 90 minutes) for the 2016-17 school year.
8.E. Recommendation from the Administration to approve the removal of Cindy Todt as Deputy Board Clerk and appoint Amy Haberzettle as Deputy Board Clerk, effective November 7, 2016
8.F. Approval of Out of State Travel request from YPS- Athletic Director, Mike Clark, to travel to Nashville, TN for the National Athletic Conference on December 9-14, 2016.
Rationale:  Cost Analysis: Paid by the monies raised in the Athletic Activity Acct. No cost to the District's General Fund.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
8.G. Approval of Out of State Travel Request from the Yukon Sports Medicine Team: Leander Walker, Dain Foster, Emilie Shannon, to travel to Houston, TX, for the National Athletic Trainers' Association, 68th Annual Clinical Symposia and AT Expo on June 25-30, 2017.
Rationale:  Cost Analysis: Paid by: 412 Fund/Athletic Training Pass
8.H. Approval of Out of State Travel request from YHS Pom Coach, Rebecca Reape and 14 YHS students to travel to Orlando, FL, for the National Dance Team Championship, on February 2-6, 2017.
Rationale:  Cost Analysis: Booster club pays: $6,405.20; school: pays 3 days of substitute cost
8.I. Approval of Out of State Travel request from YHS Teacher, Renee Shoaf, to travel to Columbia, SC for the Project Unity Conference on February 7-10, 2017.
Rationale:  Cost Analysis: No cost to district/school. Special Olympics will fund trip. 
8.J. Approval of Out of State Travel request from YHS Choir Director, Darin Chapin, and 4 HS students grades 9-12, to travel to Minneapolis, MN for the American Choral Directors Association (ACDA) National Conference on March 7-11, 2017.
Rationale:  Cost Analysis: School will fund cost for Choir Directors (2) $1,910.00, previously budgeted from Choir fund. 
8.K. Approval of Out of State Travel request for Music Teachers: Wendy Green (Myers ES), Kandy Myers (Ranchwood ES), and Charissa Spruill (Skyview ES) to attend the OAAE Music Educator's Convention in San Antonio, TX on February 8-11, 2017.
Rationale:  Cost Analysis: Trip funded by OAAE Travel Grant.  School will pay the substitute costs of 2 days through site funding. 
8.L. Approval of Out of State Travel request from YHS Student Council Advisor, Darryl Andrews and 10 YHS Student Council students grades 10-12, to travel to New Hampshire, Boston for the National Association of Student Council Conference on June 22-29, 2017.
Rationale:  Cost Analysis: No cost to district. $ 100 deposit per student due: 12/1/2016. Total cost per student: $ 2,000.00
8.M. Approval of Yukon Fine Arts Center Rental Contract from Central Oklahoma Ballet for December 2-4,2016.
8.N. Approval of Yukon Fine Arts Center Rental contract from Dance Etiquette for December 9-10, 2016.
8.O. Approval to declare as surplus, the Science items from YHS, as listed on the attached Exhibit B.
Attachments:
8.P. Approval to declare as surplus, the Athletics items from Yukon HS and MS, as listed on the attached Exhibits C & D.
Attachments:
8.Q. Approval to declare as surplus, the IT items from the Admin Print Shop as listed on Exhibit E.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Attachments:
10.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
10.C. Approval of Personnel Items as listed.
11. Adjournment
11.A. Consideration of and motion to adjourn the meeting
Speaker(s):  Mrs. Karen Youngblood
12. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 4th of November, 2016 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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