Public Meeting Agenda: October 3, 2016 at 6:30 PM - Board of Education Regular Meeting

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October 3, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

October 3, 2016 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev.Kent Mullens, First Church of the Nazarene
Speaker(s):  Mrs. Karen Youngblood
1.B. Flag Salute
Speaker(s):  Leonard Wells
2. Call to Order and Roll Call
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

Board Members attending this meeting included:

Others attending this meeting included: Dr. Jason Simeroth, Superintendent,  Dr. Jason Brunk- Assistant Superintendent, Jim Fenrick- Chief Financial Officer, and Jannette Gamble- Administrative Assistant/Board Minute Clerk.

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Recognition of Independence ES Student, Tristan Idlett, as a recipient of the Think through Math Splash State Level Grand Prize Winner.
Speaker(s):  Ms. Michele Hale, Curriculum Coordinator
Rationale: 

The Think through Math Summer Challenge was eight weeks long and awarded students, teachers and parents incentives to work through lessons in the summer. Students who completed at least 3 lessons a week were entered into a drawing for the grand prize. Only 5 grand prize winners across the state, Tristan Idlett, represented Yukon's students as a State TTM Summer Splash Grand Prize Winner!

 

 

3.B. Recognition of Skyview ES, awarded the Beth Ramos Overall School of the Year Award at the Schools for Healthy Lifestyles Awards Reception for their dedication to health education.
Speaker(s):  Ms. Carla Smith, Skyview ES Principal
Rationale: 

Seventy schools across the state are teaching students how to live a healthy lifestyle and make good choices regarding nutrition and fitness as part of Schools for Healthy Lifestyles.  Skyview Elementary School in Yukon was recently honored for their dedication to health education by Schools for Healthy Lifestyles. 

Skyview ES was awarded the top award, the Beth Ramos Overall School of the Year Award, at SHL's Annual Awards Reception.  Each year this honor is awarded to one school who has displayed dedication and creativity to the SHL program while encompassing the five focus areas.

Attachments:
3.C. 2016-2017 Certified Hire Report
Speaker(s):  Dr. Jason Brunk, Assistant Superintendent
4. Board Member Communications and Announcements
Speaker(s):  Mrs. Karen Youngblood
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

October:

  • 10/4:               6-A Softball Regional Tournaments @ YHS Softball Complex (Flyer Attached)
  • 10/6-10/8:      Yukon HS Cinderella Play @ Yukon Fine Arts Center
  • 10/6 & 10/11: Parent/Teacher Conferences @ each school site
  • 10/13-10/17:  Fall Break- Schools and Offices Closed
  •  

November:

  • 11/1:               Legislative Breakfast- Mabel C. Fry Public Library
  • 11/7:               School Board Meeting- YPS Administration Bldg., 600 Maple, Yukon, OK 73099
Attachments:
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Karen Youngblood
6. Business Item: Separate Vote
6.A. Consideration of and motion to approve the revised contract with Big Five Community Services, Inc. and Yukon Public Schools for 2016-17.
Speaker(s):  Dr. Jason Brunk
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.B. Consideration of and motion to approve the agreement between Yukon Public Schools and the Oklahoma State University Center for Health Sciences- College of Osteopathic Medicine.
Speaker(s):  Dr. Simeroth and/or Mrs.Melissa Barlow
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
6.C. Discussion and possible board action to declare the property located on 609 S. Garth Brooks Blvd., as surplus property and to have the property appraised.
Speaker(s):  Dr. Jason Simeroth, Superintendent
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.D. Consideration of and motion to approve the change in location for Yukon High School's Commencement Ceremony to the Yukon High School Football Field and a date change to Friday, May 19, 2017.
Speaker(s):  Mrs. Melissa Barlow, YHS Principal
Rationale:  To provide a commencement ceremony that celebrates our graduates, while promoting  our school system to our community, creating an environment of pride for all parties involved. A potential cost avoidance of more than $7,500.00
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.E. Consideration of and possible board action on the following graduation items: current graduation scrolls with original artwork from graduating art student/class, current diplomas sized 8x10 and the use or nonuse of diploma folders.
Speaker(s):  Dr. Simeroth and/or Ms. Melissa Barlow
Rationale: 
  • Graduation Scrolls
    • Student created art work
    • Decision discussed and approved by YHS Presidential Council
    • Quality paper and production
    • Framing size
    • Cost just under $500 
    • Annual Graduation Art work will be displayed in YHS and Administration Building
  • Actual Diplomas
    • Not in folder at graduation
    • Diplomas are picked up by student
    • New diplomas are nicer, larger and designed for 8 X 10 frame
  • Diploma Folders
    • Can't order by individual student. 
    • Can add to every students list, must purchase adding $8
    • School must order bulk for 3 graduating classes = 2,100 folders
    • Cost this year $6,300 one time price ($3 for 2,100)
    • Cost for next round $16,800 ($8 for 2,100)

    Superintendent Recommendation: 

    Use Graduation Scrolls with original artwork from art student in graduating class.
     
    1. We do not believe that adding another $8 per student at this late date. All of the profit Jostens goes directly to Jostens, if the school or district received something in return it may be worth consideration but at this time it does not.
    2. We have given site control of their budgets to decide on how best to use their funds to affect instruction. In consideration of that I support Melissa in her decision to reallocate her budget to provide instructional support rather than purchase the folders. 
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7. Business Items: Consent Docket All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Karen Youngblood
7.A. Minutes from Special Board Meeting: August 30th, 2016 and Regular Board Meeting, September 6, 2016.
7.B. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.C. Child Nutrition Report
Attachments:
7.D. Treasurer Reports and General Fund Report
7.E. Approval of the proposed policies numbered CBBB, CDA, CHA, DEE, CHD, CHD-R, and CHD-E after the agreed thirty (30) day revision period.
7.F. Approval of Out of State Travel Request for Dr. Jason Simeroth to travel to New Orleans, LA on March 1-4, 2017 to attend the Annual American Association of School Administrators (AASA) Conference.
Rationale:  Cost Analysis: Lodging and Airfare paid w/ Credit Card points. District to pay for Conference Registration: $685.00
Goals:
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
7.G. Approval of Out of State Travel Request from Darryl Andrews, YHS Student Leadership Instructor, to travel to San Diego, CA to attend the California Association of Directors of Activities Convention on March 1-4, 2017.
Rationale:  Cost Analysis: All expenses paid by the OK Association of Student Council. HS PD Funds will pay for substitute during Mar 1-3.
7.H. Approval of Out of State Travel Request from Darryl Andrews, YHS Student Leadership Instructor, and 16 YHS students grades 9-12, to attend the Southern Association of Student Councils Annual Convention at Wilson Central High School, Lebanon, TN on October 13-18, 2016.
Rationale:  Cost Analysis: No cost to district. Substitute paid with PD funds. Parents will pay approx. $890/student. 
7.I. Approval of Out of State Travel request from YHS Coach Joe Schneider and 16 students from the YHS Varsity Wrestling Team, to travel to Reno, Nevada for the Reno Tournament of Champions, on December 15-17, 2016.
Rationale:  Cost Analysis: No cost to the District. 
7.J. Approval of Out of State Travel request from Aimee Sikes and Teysa Woodward, YPS- Community Staff Members, to travel to Dallas, TX to attend the Biz Kids Entrepreneurship Contest Training on October 27-28, 2016.
Rationale:  Cost Analysis: No cost to the District. 
7.K. Approval of the academic courses offered for credit at Canadian Valley Technology Center.
7.L. Approval of Surplus for the following buses: #16, VIN #1HVBBABPXXH683320- 1999 International; #41, VIN # 1HVBBABP9YH287672- 2000 International; #49, VIN# 1HVBBABP61H378226- 2001 International for YPS- Transportation.
7.M. Approval of Surplus items for the Yukon Fine Arts Center as listed on the attached Exhibit A.
Attachments:
7.N. Approval of IT Surplus items for Yukon Middle School as listed on the attached Exhibit B.
Attachments:
7.O. Approval of Fundraising Requests for: Lakeview ES- Catalog Sales, STUCO and Independence ES- Book Fairs as listed.
Rationale:  Fundraisers that did not make it on the September board as required, due to workflow inconsistencies with the new TalentEd Records program. 
8. New Business:
8.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Karen Youngblood
9. Personnel
9.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, elimination of position(s); employment of support and certified personnel, promotions, recommendation of change of assignment(s), and/or transfers, stipend assignments, as listed on the attached Exhibit A.
Attachments:
9.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
9.C. Approval of Personnel Consent Docket as listed.
9.C.I. Board to accept, reject, or amend recommendation of superintendent to eliminate position(s) of Drug Free Communities Grant Coordinator. This employee is a support employee and did not request a hearing within the statutory timeline as per 70 O.S. Section 6-101.46.
10. Adjournment
10.A. Consideration of and motion to adjourn the meeting.
11. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 30th of September, 2016 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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