Public Meeting Agenda: September 6, 2016 at 6:30 PM - Board of Education Regular Meeting

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September 6, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

September 6, 2016 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
Speaker(s):  Mrs. Karen Youngblood
1.A. Invocation- Pastor Scott McKinney, Trinity Baptist Church
Speaker(s):  Mrs. Karen Youngblood
1.B. Flag Salute
Speaker(s):  Mrs. Karen Youngblood
2. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Recognition of YHS AP Scholars- Melissa Barlow, YHS Principal
Speaker(s):  Mrs. Melissa Barlow, YHS Principal
Goals:
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
3.B. Recognition of Chase Langley, PE Teacher for Shedeck ES- Let's Move Active Schools National Award Winner
Rationale:  The Top Award in the Nation for Physical Education
Mr. Langley applied and received the award through all of his implementation of Schools for Healthy Lifestyles, Action Based Learning Lab and various other programs.  There were only 544 schools in 41 states to receive the award.  The award is valid for 2 years.  Only a little over 1500 schools in the nation hold this title in the 3 years the award has been implemented. National Press Release will be Sept. 7th, 2016.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
3.C. Beginning of 30 day public comment and review of proposed policies numbered CBBB, CDA, CHA, DEE, CHD, CHD-R, and CHD-E for discussion.
Speaker(s):  Dr. Jason Simeroth
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
4.B. Upcoming Meetings/ Events:
Rationale: 

September: 

  • 29- OSSBA- Region 10 Redlands Community College,  Conference Center, 1300 South Country Club,  El Reno @ 6:30 p.m.

 

October: 

  • 3- School Board Meeting- Admin, 600 Maple, Yukon OK @ 6:30 p.m.
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
6. Business Item: Separate Vote
6.A. Discussion and vote to approve, or not approve, the Estimate of Needs Report as presented by Jim Fenrick, CFO.
Speaker(s):  Mr. Jim Fenrick, CFO
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.B. Discussion and vote to approve or not approve the Annual Lease/Purchase Agreement for the fiscal year ending in June 30, 2017, as required under the provisions of the Lease Purchase Agreement dated March 1, 2010 between Yukon Public Schools and Bank of America, N.A.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.C. Consideration of and motion to approve or not approve the low bid from BancFirst to finance the purchase of 5 new buses from Ross Transportation.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.D. Consideration of and motion to approve or not approve the attorney/client employment contract between Yukon Public Schools (Client) and the law firm of Michael Blaschke, P.C. and Randall Sullivan P.C. (Attorneys) as their attorneys to represent Client in their claim against Sysco Foods.
Speaker(s):  Mrs. Karen Youngblood
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.E. Discussion and possible board action to declare the property located on 609 S 10th Street, as surplus property and to have the property appraised.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
6.F. Consideration of the board to approve or not approve the proposed policies numbered DAD, DBD, DBAA, EHBDB, EHBDC, CBBA, DAA, DBA, EIED, DNAA, DNA, and CKC after the agreed thirty (30) day revision period.
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
7. Business Items: Consent Docket All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Leonard Wells
7.A. Minutes from Regular Board Meeting, August 1st, 2016
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
7.B. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.C. Child Nutrition Report
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.D. Approval of Out of State Travel Request from Ms. Dana Kennemer, DECA Instructor at YHS, to attend the living classroom with 10-15 students in NYC, NY on November 30- December 4, 2016.
Rationale:  Cost Analysis: Substitute paid with PD funds
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
7.E. Approval of Out of State Travel Request from Mr. Darin Chapin, YHS Choir Instructor, to attend the National Choral Contest with 115 students in Dallas, TX on April 6-9, 2017.
Rationale:  Cost Analysis: No cost to the District, each student will pay their trip. 
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
7.F. Approval of Out of State Travel Request from Mr. Scott Stevens and Mr. Dustin Beams, YHS-VO-AG Instructors, to attend the National Barrow Show Swine Judging Contest, with 6 students in Austin, MN on September 9-13, 2016.
Rationale: 

Cost Analysis: Substitute paid with 412 funds. Community $500. Parents $ 100 each 

 

Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
7.G. Approval of Out of State Travel from Mr. Kevin James, YHS Baseball Coach to attend the Best of the West Varsity Baseball Tournament with 25 students in Phoenix, AZ on March 10-17, 2017
Rationale:  Cost Analysis: No cost to the District 
7.H. Approval of Out of State Travel Request from Ms. Joy Smith, FACS Instructor at YHS, to attend Disney World-Cook Around the World Adventure with 5-10 students in Orlando,FL on April 21-24, 2017.
Rationale:  Cost Analysis: No cost to district, except for substitute.
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
7.I. Approval of the Gifted & Talented Advisory Committee
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
7.J. Approve the Fund Raising Requests as attached on Exhibit Z
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.K. Declare as Surplus the technology/IT items from Parkland ES and Skyview ES as listed on the attached Exhibit B.
Attachments:
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.L. Declare as surplus technology/IT items from several school sites as listed on the attached Exhibit D.
Attachments:
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.M. Declare as surplus items from Child Nutrition Services at Myers ES, as listed on Exhibit C.
Attachments:
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.N. Approval of Rental Contract for Yukon Fine Arts Center (Gene Cranfill Auditorium) from Jehovah's Witness Circuit #7 for October 28-29, 2016.
Goals:
  • FACILITIES- Provide efficient, cost effective facilities that address the learning needs of our students and enhance instruction.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
7.O. Approve Craig Troxell, as Science/Astronomy Adjunct Teacher; Wes McAtee and Anthony Travis as Technical Arts Adjunct Teachers for the 2016-17 school year.
7.P. Approve Deregulation Application for Planning Period-Yukon High School 2016-2017.
Goals:
  • CURRICULUM- We will establish a research-based curriculum to implement a viable, relevant, meaningful learning experience for all students.
  • INSTRUCTION- We provide meaningful learning with high expectations for all.
  • PROFESSIONAL DEVELOPMENT- We will create and implement professional development that is relevant and applicable to meet the needs of all educators.
7.Q. Approve Deregulation Application for Library Media Services-Yukon Middle School 2016-2017.
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
7.R. Approve Deregulation Application for Library Media Services-Yukon High School 2016-2017.
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
7.S. Approve the Statutory Waiver Application for Library Media Specialist/ Waive Certification only at Surrey Hills ES for 2016-2017.
Goals:
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
8. New Business:
8.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
9. Personnel
9.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Attachments:
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
  • FINANCE- Our District will establish a financial plan that will inform and benefit all stakeholders.
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
9.C. Approval of Personnel Consent Docket as listed.
10. Adjournment
10.A. Consideration of and Motion to Adjourn the meeting
Speaker(s):  Mrs. Karen Youngblood
11. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 2nd of September, 2016 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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