Public Meeting Agenda: August 1, 2016 at 6:30 PM - Board of Education Regular Meeting

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August 1, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

August 1, 2016 at 6:30 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
1.A. Invocation- Rev. Thomas Buckley, Judah Worship Ministry
Speaker(s):  Mrs. Karen Youngblood
1.B. Flag Salute
Speaker(s):  Mrs. Karen Youngblood
2. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
2.A. Call to Order and Roll Call
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

 

3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Goals:
  • COMMUNICATION- We will develop a communication plan that provides transparent, accurate, and timely information to meet the needs of our District stakeholders, including employees, parents, students and community members.
3.A. Presentation to the board for first reading of proposed policies numbered DAD, DBD, DBAA, EHBDB, EHBDC, CBBA, DAA, DBA, EIED, DNAA, DNA, and CKC for discussion.
Speaker(s):  Dr. Jason Simeroth
4. Board Member Communications and Announcements
Speaker(s):  Mrs. Karen Youngblood
4.A. Individual Board Member Comments
Speaker(s):  Mrs. Karen Youngblood
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

AUGUST:

  • 2- Picture Day, 8:00 a.m.- Admin Bldg., Boardroom/ Legislative Breakfast- 7 :00 a.m. Mabel C. Fry Library, Yukon, OK
  • 4- Yukon Chamber New Teacher Luncheon, 11:30 a.m.- Events- 10 West Main Center, Yukon
  • 15- The Breakfast- 8:00 a.m., Yukon High School, 
  • 18- First Day of School- All sites
  • 26-27 OSSBA Conference, Cox Convention Center, OKC, OK 

SEPTEMBER:

  • 2- Yukon/Mustang Bedlam Game @YHS & Bedlam Community Coffee @ Joe Cooper Ford, Yukon, OK
  • 6- Tuesday, School Board Meeting, 6:30 p.m., Admin Bldg.- Boardroom
  • 20- OSSBA: Region 10 Meeting, Redlands Community College, El Reno, OK 

 

 

5. Communications
Speaker(s):  Mrs. Karen Youngblood
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by District Patrons, concerning items listed on the Agenda.
Speaker(s):  Mrs. Karen Youngblood
6. Business Item: Separate Vote
Speaker(s):  Mrs. Karen Youngblood
6.A. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
Speaker(s):  Mrs. Karen Youngblood
6.B. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $9,950,000 Building Bonds of this School District, voted and approved on March 4, 2008; and designating bond counsel for this issuance of bonds.
Speaker(s):  Mrs. Karen Youngblood
Rationale: 

Possible Dates: August 30th, 2016 or September 1st, 2016 @ 12:00 o'clock p.m./ noon 

Date elected:

7. Business Items: Consent Docket All of the consent items will be discussed, considered and approved or disapproved by one vote unless the board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Karen Youngblood
7.A. Minutes from Regular Board Meeting, July 11th, 2016.
7.B. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.C. Monthly and Cumulative Treasurer's Report and General Fund Reports
7.D. Approval of YHS Activity Fund Close/Transfer on the following accounts: Fellowship of Christian Athletics (FCA)#932; Focus, Inspire, Share, Hook- FISH #931, World Awareness Club- WAC # 967, and Yukon Network News #963.
7.E. Purchasing Agent for Yukon Schools- Approve Dr. Jason Simeroth as Purchasing Agent for Yukon Independent School District, Authorized Representative for all Federal Programs.
Rationale: 

Purchasing Agent for Yukon Schools- Approve Dr. Jason Simeroth as Purchasing Agent for Yukon Independent School District, Authorized Representative for all Federal Programs, including E-Rate, and Child Nutrition, and Designated custodian for the general fund, building fund, child nutrition fund, bond fund, activity fund; all state programs, and other school programs and activities not listed, for the 2016-17 school year.  

7.F. Approval of Employment of Stephen L. Smith Corp. as financial consultants to Yukon Public Schools District, for the fiscal year 2016-17.
7.G. Approval of contract agreement between Autism Concept Inc. (ACI) and Yukon Public Schools for August 1, 2016- June 30th, 2017.
7.H. Approval of School Calendar, House Bill 1864, 70 O.S. 1-109
Rationale:  School Calendar- Motion to approve House Bill 1864, 70 O.S. 1-109 [h][2], (2009 Accreditation Standards, p.11) establishing the Board of Education's intent to maintain a school calendar with 175 instructional days and also maintain the flexibility to utilize the state statue allowing the school calendar to consist of at least one thousand eighty (1080) hours of instruction. 
7.I. Approval of Sanctioning Requests from Booster Clubs for 2016-17
Rationale: 
  • Central ES PSO,
  • Myers ES PTO,
  • Parkland ES PSO,
  • Ranchwood ES PTO,
  • Shedeck ES PTO,
  • Skyview ES PTO,
  • Surrey Hills ES PTA,
  • IES PTO,
  • LES PTO,
  • YMS POSSE
  • YHS AG Booster Club
  • YHS Band Booster Association
  • YHS Cheer Booster Club
  • YHS Cross Country/Track and Field Booster Club
  • YHS Equestrian Club
  • YHS Fastpitch Club
  • YHS Golf Boosters
  • YHS Home Run Club
  • YHS Pom Pon Booster Club
  • YHS Quarterback Club
  • YHS Rebound Club
  • YHS Soccer Booster Club
  • YHS Sports Medicine Booster Club
  • YHS Swimming Booster Club
  • YHS Aces Tennis Booster Club
  • YHS Takedown Club
  • YHS Tip-In Club
  • YHS Volleyball Booster Club

7.J. Declare as Surplus the Technology/IT Items from Shedeck ES as listed on the attached list.
Attachments:
8. New Business:
Speaker(s):  Mrs. Karen Youngblood
8.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Speaker(s):  Mrs. Karen Youngblood
9. Personnel
Speaker(s):  Mrs. Karen Youngblood
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.A. Personnel-Vote to convene or not to convene, in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, and employment of support and certified personnel, promotions, recommendation of change of assignment and/or transfers, as listed on the attached Exhibit A.
Speaker(s):  Mrs. Karen Youngblood
Attachments:
9.B. Acknowledge the Board has returned from executive session. Executive session minutes' compliance announcement.
Speaker(s):  Mrs. Karen Youngblood
9.C. Approval of Personnel Consent Docket as listed.
10. Adjournment
10.A. Consideration of and motion to adjourn the meeting
11. Public Notice/Agenda- The public Notice/Agenda was posted at 600 Maple, Yukon, OK 73099 on the 28th of July, 2016 by 4:00 p.m. by Dr. Jason Simeroth, Superintendent.
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