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July 7, 2020 at 6:00 PM - Board of Education Special Meeting

Agenda
1. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
2. Reorganization of the Board and Oath of Office
2.A. Vote to elect Board President
2.B. Vote to elect Board Vice-President
2.C. Vote to elect Board Clerk
2.D. Vote to elect Board Deputy Clerk
2.E. Oaths of Office and Roll Call reflecting the new composition of the Yukon Public Schools' Board of Education
Attachments: (1)
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. Beginning of a 30-day public comment and review of the new policies FNCA, FNC, FNCD, EK-E, FNCD-P, FNCD-R, FNCC, FNCE, FNFA, FMC, FNF-R, CFBB, and FO with the intent of a second reading and board action during the August 3, 2020, regular board meeting.  The full policies can be found by clicking on the link:
https://sites.google.com/a/yukonps.com/policy/
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
5. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
5.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (2)
5.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (2)
5.C. Child Nutrition Report
Attachments: (1)
6. Discussion and possible action on minutes of the Special Board Meeting on June 14, 2020.
Attachments: (1)
7. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
7.A. Minutes of the June 1, 2020, Special board meeting.
Attachments: (1)
7.B. Discussion and possible action on new school calendar for school year 2020-2021. 
Rationale:  The calendar revision serves many purposes
  • Construction at Redstone has been delayed because of rain and shut down of production lines at companies because of Covid. This will give us a better opportunity to open the building if not in full, hopefully at least 4th and 5th grade ( we have made plans for 4th - 6th or just 6th to be in old 6th grade center if needed).
  • With our new mandate to provide continuous learning even if we are not in school our staff needs more professional development days while on contract to learn the new program and begin the preparation of online lessons for students.
  • This will also allow us a little of a buffer between the currently increasing number of cases daily and what we pray will be a decreasing trend by August.
  • The end date of school does not change, it does however decrease the number of "extra" days we have available. In the case of extended weather or other somewhat predictable emergencies we will have the ability to use our learning management system and virtual classrooms to mitigate that loss of time.
Attachments: (1)
7.C. Continuation of Jim Fenrick as Treasurer, Dayna Jones as Encumbrance Clerk, Brenda Smith as Deputy Treasurer, Deanne Rowe as Minute Clerk, and Amy Haberzettle as Deputy Minute Clerk for the 2020-2021 school year.  
7.D. Renewal of the Sublease Agreement dated May 1, 2020, between the District and Canadian County Educational Facilities Authority for the fiscal year ending June 30, 2021, as required under the provisions of the agreement.
Rationale:  Cost analysis:  $16,960,000.00.  There is no change in the sublease agreement or the cost of same.
7.E. Declare attached listed items as surplus
Attachments: (3)
7.F. Renewal of Lifetouch contract for SY 20-21
Rationale:  The only change in the contract from last year is the addition of Redstone Intermediate School and zero cost to the district.
Attachments: (2)
7.G. Discussion and possible action on new policies DA-R1, DA-R2, and DA-R3 initially posted at the June 1, 2020, board meeting.  The full policies can be found by clicking on the link:  https://docs.google.com/document/d/1qn6pFivFsD7FNns0BPel5o9ax1ghQSA7_00zICvrCD4
7.H. Contract renewals for OTIS
7.I. Continuing contract with CCEC for 18 alternative education spots for 7th through 12 graders.  
Rationale:  Cost analysis:  As in past years, the fee of $3,500. per student for 18 students is waived for the 20-21 school year.
Attachments: (2)
7.J. Renewal of contract with Core Counseling Mental Health Services 
Rationale:  Cost analysis:  No change in cost from last year.  
7.K. Renewal of contract with Aspire.
Rationale:  Cost analysis:  There is no change in this contract from last year.
7.L. Renewal of contract with Big 5.  The partnership allows YPS to provide enhanced PreK services to low income children and families and allows YPS to be reimbursed 50% of the cost of a PreK teacher and a PreK classroom aide.
Rationale:  Cost analysis:  The invoiced amount to Big Five will allow for an increase in the amount due to YPS of $1,541.14
Attachments: (2)
7.M. Discussion and possible action on activity funds for sites and departments
Attachments: (9)
8. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
8.A. Approval of Personnel Items as listed.
Attachments: (2)
9. Adjournment
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