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July 14, 2015 at 6:00 PM - Oakdale Public School Board of Education Regular Meeting

Agenda
1. Call to Order, Roll Call, Establishment of a Quorum.
2. Recognition of Guests
3. Minutes
3.1. Consideration, discussion and action of the minutes of the Regular Board Meeting of June 9, 2015
Action(s):
Mrs. Dunlap made a motion seconded by Mr. Corbin to approve minutes of Regular Board Meeting June 9, 2015 regular meeting, June 12, 2015 and July 8, 2015 special meeting. passed with a motion by Mrs. Pam Dunlap and a second by Mr. Todd Corbin.
  • Mr. Todd Corbin: Yea
  • Mrs. Pam Dunlap: Yea
  • Mrs. Kelli Mitchell: Absent
No Action(s) have been added to this Agenda Item.
3.2. Consideration, discussion and action of the minutes of the Special Board Meeting of June 12, 2015
3.3. Consideration, discussion, and action on the approval of the minutes of the Special Meeting held July 8, 2015.
4. Financial
4.1. Consideration, discussion and possible action to approve blanket purchase orders for the 2015-16 school year as presented by the encumbrance clerk. These purchase order amounts are based on the 2015 payment history and 2016 projections.
4.2. Consideration, discussion, and action concerning warrants, encumbrances, and purchase orders for years 2014 - 2015 and 2015 - 2016.
Action(s):
Mrs. Dunlap made a Motion seconded by Mr. Corbin to approve warrants, encumbrances and purchase orders for 2014-15 and 2015-16 school year. passed with a motion by Mrs. Pam Dunlap and a second by Mr. Todd Corbin.
  • Mr. Todd Corbin: Yea
  • Mrs. Pam Dunlap: Yea
  • Mrs. Kelli Mitchell: Absent
No Action(s) have been added to this Agenda Item.
4.2.1. General Fund
4.2.2. Building Fund
4.2.3. Activity Fund
4.2.4. Lunch Fund
4.2.5. Insurance Fund 86
4.2.6. Bond Fund 31
4.2.7. Bond Fund 32
4.2.8. Bond Fund 38
4.3. Treasurer Business Item
4.3.1. Consideration, discussion, and approval of Treasurer Reports / Financial Statements /Investment Review
Action(s):
Mrs. Dunlap made a Motion seconded by Mr. Corbin to approve treasurer reports/financial statements. all of these items were approved together. Agenda item IV. C-8 passed with a motion by Mrs. Pam Dunlap and a second by Mr. Todd Corbin.
  • Mr. Todd Corbin: Yea
  • Mrs. Pam Dunlap: Yea
  • Mrs. Kelli Mitchell: Absent
No Action(s) have been added to this Agenda Item.
4.3.2. Consideration, discussion, and approval of giving authority to the district Treasurer to issue non-payable warrants.
4.3.3. Consideration, discussion, and approval giving authority to the district Treasurer to purchase school warrants from any district fund using other district funds to avoid issuing or paying interest on non-payable warrants.
4.3.4. Consideration discussion and action to change deposit accounts for online debits and credits for child nutrition
4.3.5. Consideration discussion and action to conduct and monitor ACH Transactions
4.3.6. Consideration discussion and action to approve e-statements
4.3.7. Consideration discussion and action to close Bank Accounts as needed
4.3.8. Consideration discussion and action to access Online Banking accounts
5. Business
5.1. Public Comment
5.2. Independent Committee / Organization Reports
5.2.1. Consideration, discussion, and approval of sanctioning the Oakdale Parent Teacher Club and the Oakdale Foundation as representative organizations of the school and the district.
5.3. Construction Items
5.3.1. Consideration, discussion, and action concerning an agreement with Oklahoma County, District 1, to provide surfacing for a school road connecting the east side school entrance with the Hefner carpool exit lane.
5.3.2. Review/approve 95% Construction Documents, and authorize LWPB and CMSWillowbrook to complete the documents and issue for bidding.
Action(s):
Mrs. Dunlap made a motion seconded by Mr. Corbin to approve 95% construction documents, and authorize LWPB and CMS Willowbrook to complete the documents and issue for bidding. passed with a motion by Mrs. Pam Dunlap and a second by Mr. Todd Corbin.
  • Mr. Todd Corbin: Yea
  • Mrs. Pam Dunlap: Yea
  • Mrs. Kelli Mitchell: Absent
No Action(s) have been added to this Agenda Item.
5.3.3. Review/approve 50% Construction Documents, and authorize LWPB and CMSWillowbrook to proceed to 95% Construction Documents completion.
5.4. "Board to consider and take action on a motion approving the renewal of the lease-purchase of New Gymnasium for the fiscal year ending June 30, 2016 as required under the provisions of the Equipment Lease/Purchase Agreement dated June 20, 2012 between the District and MR, Inc.
5.5. Consideration, discussion, and possible action to employ Chelsea Mosley for the 2015-2016 school year.
Action(s):
Do hire - Mike Franz passed with a motion by Mrs. Pam Dunlap and a second by Mr. Todd Corbin.
  • Mr. Todd Corbin: Yea
  • Mrs. Pam Dunlap: Yea
  • Mrs. Kelli Mitchell: Absent
No Action(s) have been added to this Agenda Item.
5.6. Consideration, discussion, and approval of the request to the State Department of Education to calculate the 2014-2015 school calendar by hours and not days.
5.7. Consideration, discussion, and approval of a transfer for a student building a home in the school district during the 2015 - 2016 school year.
Action(s):
approve passed with a motion by Mrs. Pam Dunlap and a second by Mr. Todd Corbin.
  • Mr. Todd Corbin: Yea
  • Mrs. Pam Dunlap: Yea
  • Mrs. Kelli Mitchell: Absent
No Action(s) have been added to this Agenda Item.
5.8. Consideration and discussion concerning school board communication with parents, patrons, and community.
5.9. Administrative Reports
5.9.1. Enrollment Report
5.9.2. Liability Insurance
6. Adjournment
Action(s):
Mrs. Dunlap made a motion seconded by Mr. Corbin to adjourn school board meeting at 8:42 passed with a motion by Mrs. Pam Dunlap and a second by Mr. Todd Corbin.
  • Mr. Todd Corbin: Yea
  • Mrs. Pam Dunlap: Yea
  • Mrs. Kelli Mitchell: Absent
No Action(s) have been added to this Agenda Item.
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