September 8, 2025 at 6:00 PM - REGULAR MEETING

A. Call to Order and Roll Call

B. Superintendent’s Report

C. Recognitions/Presentations

D. Public to be Heard

In accordance with Board Policy, the Superintendent has established the following procedures for public participation at regular Board meetings. In an effort to conduct school business and complete the scheduled agenda, discussion and comments from the public shall be limited to statements from those individuals who have properly registered to speak during the public speaking portion of the meeting and shall be limited to a total time of 30 minutes. Each person participating in the public speaking portion of the meeting will limit their comments to five minutes or less based on the number of eligible speakers. The Board reserves the right to limit the time for comments regarding any particular issue and/or the number of speakers to be allowed with respect to a particular issue.  Speaking/shouting out of turn during the business meeting is strictly prohibited.  Should you choose not to follow the audience expectations, you will be asked to leave.  Questions or concerns related to employees of the district should be referred to the Superintendent, as they will not be permitted at this time.

E. Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: 

E.1. Board of Education Minutes:

• Regular Meeting - August 11, 2025

E.2. Schedule of Encumbrances: 

• Approve General Fund POs 234-290
• Approve General Fund Payroll POs 50173-50935
• Approve Building Fund POs 75-95
• Approve Child Nutrition POs 25-37
• Approve Bond Fund 35 POs 53-63

E.3. Financial Reports:

• Treasurer’s Reports
• Student Activity Reports
• Business Services Reports

E.4. Request for Statutory Adjunct Certificate Waivers:

• Carli Wester - Elementary Education
• Sarah Hartley - Art
• Lauren Muncie - Intermediate & Advanced Mathematics

E.5. Out of State Travel Request:

• Superintendent Dr. Jason Perez, Assistant Superintendent Kristy VanDorn and Chief Financial Officer Dr. Cordell Ehrich to travel to Nashville, TN on February 11-14, 2026 to attend the AASA National Conference on Education. Costs to be paid out of Activity Funds.
• Deer Creek High School boys basketball to travel to Independence, MO from December 4-6, 2025 to attend the Phog Allen Invitational. Cost to be covered by Booster Club.
• Deer Creek High School Varsity Baseball to travel to Lawrence, KS to attend the River City Baseball Festival on April 23-25, 2026. Cost to be covered by Booster Club.
• Assistant Director of Student Services, Stephanie Andraszek, to travel to Dallas, TX on November 1–4, 2025 to attend the National Association for the Education of Homeless Children and Youth (NAEHCY) Annual Conference. Cost of $1900.00 to be covered by Title Funds.
• Deer Creek High School Varsity and JV Pom, and Jamie Moore, to travel to Orlando, FL on February 6-8,-2026 to compete in the National Dance Championship Competition. Cost to be covered by fundraising and families.
• Mr. Jeremy Hayes, Deer Creek Intermediate History teacher to take students and parents to Washington, D.C. from June 2-6, 2026. Trip is optional and to be paid by each attendee.  
• Stephen Buck, Deer Creek Academy Principal, to travel to New Orleans, LA on October 6-8, 2025 to attend the National Alternative Education Association Annual Conference. Estimated cost of $2,500 to be paid out of Federal Program Funds. 
• Transportation Director, Robert Feinberg, to travel to Grand Rapids, MI from October 30 - November 4, 2025 to participate in the National Association of Pupil Transportation Annual Conference. Costs to be covered by Activity Funds. 

E.6. Requests for Sanctioning:

• Deer Creek basketball Booster Club
• Deer Creek eSports Booster Club

E.7. Technology Surplus.

E.8. Operations Surplus.

E.9. Transportation Surplus.

E.10. Combined quotes of $50,196.36 from BSN Sports for the following equipment and uniforms: 

• Boys and Girls Tennis
• Boys and Girls Golf
• Boys and Girls Soccer
• Boys Baseball

E.11. Child Nutrition Meal Price Increases for the 2025-2026 school year:

• Breakfast Meals for all school sites: $2.46
• Adult Breakfast Meal: $2.94
• Elementary lunch meals: $3.50
• Middle School lunch meals: $3.50
• High School lunch meals: $3.85
• Negative Balance Cap Amount: -$35.00

E.12. Cardiac Emergency Response Plans for Deer Creek Public Schools for the 2025-2026

E.13. Renewal of Memorandum of Understanding between Deer Creek Schools District and The Oklahoma Department of Mental Health and Substance Abuse Services for the 2025-2026 school year.

E.14. Renewal Contract between Deer Creek Public Schools and the Oklahoma Department of Rehabilitation Services for the Transition School-To-Work Program for the 2025-2026 school year.

E.15. 2023-2024 Annual College Remediation and Drop-Out Reports

E.16. Renewal contract between the Oklahoma Department of Career and Technology Education and Deer Creek Public Schools

F. Business Items

F.1. Discussion and possible vote to approve the Estimate of Needs for Fiscal Year 2025-2026, and the Financial Statement of the Fiscal Year 2024-2025, as prepared by S & B CPA & Associates, PLLC.- Dr. Cordell Ehrich

F.2. Discussion and possible vote to approve a quote from KI for Pirouette Tables for Admin Chamber in the amount of $19,220.00, to be paid out of Bond Funds.- Dr. Cordell Ehrich

F.3. Discussion and possible vote to approve a quote from MetroSign for two basketball shot clocks for the amount f $20,063.00, to be paid out of Bond Fund 35.- Bill Bays

F.4. Discussion and possible vote to approve the Memorandum of Understanding between the Deer Creek Board of Education and the Deer Creek Association of Classroom Teachers.- Lenis DeRieux

F.5. Discussion and possible vote to approve updates to board policy A-3 (Nondiscrimination).- Lenis DeRieux 

F.6. Discussion and possible vote to approve updates to board policy A-4 (Civil Rights Policy).- Lenis DeRieux

F.7. Discussion and possible vote to approve updates to board policy F-25 (Guest Teachers).- Lenis DeRieux 

F.8. Discussion and possible vote to approve updates to board policy F-37 (Suspension, Demotion, Termination, or Nonemployment of Support Employees).- Lenis DeRieux

F.9. Discussion and possible vote to approve new board policy F-44 (Standards of Performance and Conduct for Teachers).- Lenis DeRieux

F.10. Discussion and possible vote to approve updates to board policy JGA (Student Behavior Policy).- Mark Phillips

F.11. Discussion and possible vote to approve updates to board policy E-15 (Exemptions from Smart Snack Rules During School Fundraisers).- Dr. Cordell Ehrich 

F.12. Discussion and possible vote to approve updates to board policy JHCD (Administration of Medicine to Students).- Stephanie Andraszek

F.13. Discussion and possible vote to approve updates to board policy JR (Reporting Suspected Child Abuse and/or Neglect).- Stephanie Andraszek

F.14. Discussion and possible vote to approve updates to board policy IGBE (Section 504 of the Rehabilitation Act of 1973/Title II of the Americans with Disabilities Act Information and Procedural Safeguards).- Stephanie Andraszek

F.15. Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.

G. Adjournment