Public Meeting Agenda: April 14, 2025 at 6:00 PM - REGULAR MEETING

A. Call to Order and Roll Call

A.1. Reorganization of the Board of Education pursuant to Oklahoma Statute Title § 70, 5-119.

Election of President: Michael Kiehn
Election of Vice-President: Stanlen Green
Election of Clerk: Kelli Lay
Election of Deputy Clerk: James Gibbs

B. Superintendent’s Report

C. Recognitions/Presentations:

Teacher Leader Development Academy: Cohort 2 - Kristy VanDorn & Dr. Cordell Ehrich
Deer Creek Advisory Council - Lenis DeRieux
Deer Creek High School Boys Basketball - Bill Bays

D. ↵Public to be Heard

Valerie Danels - Funding Student Growth with Take Flight instruction vesus funding student behavior management

E. Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

E.1. Board of Education Minutes:

Regular Meeting - March 10, 2025

E.2. Schedule of Encumbrances:

Approve General Fund Accounts Payable Purchase Orders 1126-1180
Approve General Fund Change Order to Purchase Order 31
Approve General Fund Payroll Purchase Orders 51083-51096
Approve Building Fund Accounts Payable Purchase Orders 158-172
Approve Child Nutrition Accounts Payable Purchase Orders 66-70
**PO 70 closed after change order issued to PO9
Approve Child Nutrition Change Order to Purchase Order 9
Approve Bond Fund 35 Accounts Payable Purchase Orders 38-48

E.3. Financial Reports:

Treasurer’s Reports
Student Activity Reports
Business Services Reports

E.4. Out of State Travel Request:

DCHS Wrestling Team to travel to Lincoln, NE, from June 23-27, 2025, to attend the Nebraska Wrestling Camp, with costs covered by campers and the Wrestling Booster Club.
DCHS Wrestling Team to travel to Kansas City, MO, from December 19-20, 2025, to compete in the Kansas City Stampede Wrestling Tournament, with entry fees covered by DCHS and remaining costs covered by the Wrestling Booster Club.
Assistant Superintendent Lenis DeRieux, and Human Resources Team members Heather Lowry, and Jamie Wilson to travel to Nashville, TN, from October 7-10, 2025, to attend the American Association of School Personnel Administrators (AASPA) National Conference, with costs to be covered by Human Resources Department Funds.
DCHS Speech/Debate Coach Tyler Abbott and Student Team to travel to Des Moines, IA from June 15-20, 2025 to compete in the National Speech and Debate Tournament. All fees to be paid by individuals, Speech/Debate Activity Funds, and/or Booster Club.

E.5. Authorized Agent for all Federal and State Programs:

Melissa Clark

E.6. Addendum: Change funding source for ParentSquare quote (from March 10 meeting) from Activity Fund to General Fund.

E.7. Amendment to Gas Sales Agreement between Deer Creek Schools and Clearwater Enterprises, LLC.

E.8. Transportation Surplus (Bus 16 & 19).

E.9. Technology Surplus.

E.10. Child Nutrition Surplus.

E.11. UniFirst Customer Service Agreement for the 2025-26 school year.

E.12. Renewal of services with EduSkills for the 2025-26 school year for $23,980.00, to be paid out of Title III and Curriculum Funds.

E.13. Quote of $22,386.40 from HMH for the purchase of additional reading resources for 2nd and 3rd grade ELA curriculum, to be paid out of State Textbook Funds.

E.14. Renewal quote of $4,920.00 from DeltaMath Solutions Inc. for the 2025-26 school year, to be paid out of Curriculum Funds.

E.15. Renewal quote of $11,475.00 from IE Observation for the 2025-26 school year, to be paid out of Curriculum Funds.

E.16. Renewal quote of $20,640.00 from ESGI Riverside Insights for the 2025-26 school year, to be paid out of Curriculum Funds.

E.17. Renewal quote of $7,000.00 from Learning Without Tears for curriculum for 4th/5th grade Language Arts, to be paid out of Curriculum Funds.

E.18. Renewal quote from Beanstack for the 2025-26 school year for $7,665.00, to be paid out of Curriculum Funds.

E.19. Annual renewal quote of $10,345.20 from Explore Learning for Gizmos virtual labs for grades 6-12, to be paid out of Curriculum Funds.

E.20. Quote of $5,475.00 from Oklahoma State University OKC for Registered Behavior Technician training, to be paid out of Curriculum Funds.

E.21. Renewal quote of $14,400.00 from Lexia Learning Systems for Deer Creek Intermediate School for the 2025-26 school year, to be paid out of Title I Funds.

E.22. Estimate for Renewal of Traversa Services from Tyler Technologies for $47.171.21, to be paid out of Transportation Funds.

E.23. Quote from BSN Sports for:

DCHS Softball Uniforms and Equipment for $9,373.75, to be paid out of Bond Funds.
DCHS Volleyball Uniforms and Equipment for $3,513.00, to be paid out of Bond Funds.
DCHS Track Uniforms for $18,318.72, to be paid out of Bond Funds.

E.24. Deer Creek Association of Classroom Teachers’ intent to bargain the Master Contract for the 2025-2026 school year.

F. Business Items

F.1. Discussion and possible vote to accept bids from Thunder Moving Co. LLC for moving classroom materials and furniture at the elementary schools and the 4/5 for the lowest bid of $28,234.00 - $32,050.00, to be paid out of Bond Funds. - Jeff Johnson

F.2. Discussion and possible vote to accept bids from Cherokee Painting for painting and patching of walls at the Intermediate School for the total amount of $141,060.00, to be paid out of Bond Funds. - Jeff Johnson

F.3. Discussion and possible vote to accept bids from Bryan's Flooring for the floor replacement project at the Intermediate School for the total amount of $277,500.00, to be paid out of Bond Funds. - Jeff Johnson

F.4. Discussion and possible vote to approve a quote of $207,637.50 from Insight Financial Services for Chromebooks, to be paid for out of Bond Funds. - Dr. Scott Haselwood

F.5. Discussion and possible vote to approve a quote of $20,472.00 from The Art of Education University for a six-year Visual Arts curriculum adoption at Deer Creek High School, to be paid out of State Textbook Funds. - Mark Phillips

F.6. Discussion and possible vote to approve a quote of $99,989.23 from Follett Content Solutions, LLC for library books for Knight Ridge Elementary, to be paid out of Bond Funds. - Dr. Cordell Ehrich

F.7. Discussion and possible vote to approve a quote of $23,800.00 from Triple J Construction for demolishing and replacing the existing basketball court with concrete at Grove Valley Elementary, to be paid out of Activity and TSET Funds. - Dr. Cordell Ehrich

F.8. Discussion and possible vote to rename the Deer Creek Intermediate building to the Education Services Center. - Dr. Jason Perez

F.9. Discussion and possible vote to approve updated board policies.- Dr. Jason Perez

a. DJE – General Fund Placement of Orders
b. DJF – Activity Fund Purchase Order Procedure
c. DB – Annual Operating Budget
d. DLC – Expense Reimbursements
e. DA – Fiscal Management Goals
f. DH – Bonded Employees
g. DJA-2 – E-Rate Procurement
h. DBF – Dissemination of Budget Recommendations
i. DJH – Guidelines for Raffles
j. EBA – Safety Inspections
k. ECD – Operating and Parking of Vehicles on the School Campus
l. EDD – Use of Facilities and Equipment
m. EE – Transportation Policy of Deer Creek Schools
n. EE-E – School Laws on Transportation
o. EEAB/JFCC – Student Conduct on School Buses
p. EEACB-R – Procedure for Bus Mechanical Problems on the Road
q. EEBB – Transportation of Students for School-Related Activities
r. EEBC – Unauthorized Vehicles
s. FH – Staff Orientation to New Facilities
t. GCPB – Teacher Resignation
u. GBP – Network and Internet Acceptable Use and Safety Policy
v. GCNA – Evaluation of Administrators
w. GCA – Professional Staff Positions
x. GBLA-1 – Employee Annual Criminal Record Question
y. GBLA – Personnel Felony Search, Records Check and Criminal Record Questionnaire
z. GBMA – School Patron Complaint Procedure
aa. GBQ – Accommodations for Lactating Employees
ab. GCCA – Employee Drug and Alcohol Policy
ac. GBB – Staff Involvement in Decision-Making
ad. GCCB – Drug and Alcohol Testing Program – School-Vehicle Drivers
ae. GCCB-R – Drug and Alcohol Testing Program – School Vehicle Drivers (Regulation)
af. GCB – Professional Staff Contracts
ag. GCLB – Professional Development
ah. GCPE – Non-Renewal of Support Personnel
ai. GCCA-R – Workplace Drug and Alcohol Testing
aj. GCE – Guest Teachers
ak. GBL – Personnel Record
al. GCBC – Temporary Contract

F.10. Discussion and possible vote to approve the recommendation for hire of new assistant principal at Deer Creek High School. - Lenis DeRieux

F.11. Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.

G. Adjournment

April 14, 2025 at 6:00 PM - REGULAR MEETING

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