December 9, 2024 at 6:00 PM - REGULAR MEETING

A. Call to Order and Roll Call

B. Superintendent’s Report

C. Public to be Heard

In accordance with Board Policy, the Superintendent has established the following procedures for public participation at regular Board meetings. In an effort to conduct school business and complete the scheduled agenda, discussion and comments from the public shall be limited to statements from those individuals who have properly registered to speak during the public speaking portion of the meeting and shall be limited to a total time of 30 minutes. Each person participating in the public speaking portion of the meeting will limit their comments to five minutes or less based on the number of eligible speakers. The Board reserves the right to limit the time for comments regarding any particular issue and/or the number of speakers to be allowed with respect to a particular issue.  Speaking/shouting out of turn during the business meeting is strictly prohibited.  Should you choose not to follow the audience expectations, you will be asked to leave.  Questions or concerns related to employees of the district should be referred to the Superintendent, as they will not be permitted at this time.

D. Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: 

D.1. Board of Education Minutes:

• Regular Meeting - November 11, 2024

D.2. Schedule of Encumbrances: 

• Approve General Fund Account Payable Purchase Orders 393-394 and 1002-1033
• Approve General Fund Payroll Purchase Orders 51013-51027
• Approve Building Fund Account Payable Purchase Orders 110-118
• Approve Child Nutrition Account Payable Purchase Order 51
• Approve Bond 35 Purchase Orders 4-18

D.3. Financial Reports:

• Treasurer’s Reports
• Student Activity Reports
• Business Services Reports

D.4. Out of State Travel Request:

• Kristen Tosh, Deer Creek High School Counselor, to travel to Lincoln, NE from April 9-11, 2025, to attend the Great Plains Association for College Admission Counseling Conference. Costs to be covered by OSU Admissions, Great Plains Association for College Admission Grant, or individual funds.
• Tiffany McGrew, Deer Creek High School Choir Director, to travel to Wichita, KS from February 27-March 1, 2025, to attend the Kansas Music Educators Association Winter In-Service Workshop. Registration cost to be covered by High School Funds, or individual funds. 

D.5. Quotes from Superior Fence Construction Inc. for the Deer Creek High School Multi-Sport and Performing Arts and Athletic Center Fencing Projects for the total amount of $13,590.00, to be paid out of Bond Funds.

D.6. Quote from Palen Music for $1,888.00, for Deer Creek High School Band instruments and equipment, to be paid out of Bond Funds.

D.7. Quote from Music & Arts for $12,611.91, for Deer Creek High School Band instruments and equipment, to be paid out of Bond Funds.

D.8. Quote from Larsen Music for $25,494.00, for Deer Creek High School Band instruments and equipment, to be paid out of Bond Funds.

D.9. Quote from Walker Companies for $29,345.12, for Knight Ridge Elementary graphics and signage, to be paid out of Bond Funds.

D.10. Uniforms surplus.

E. Business Items

E.1. Discussion and possible vote to approve the FY24 Audit prepared by S&B CPA’s and Associates, PLLC. -- Jay States

E.2. Discussion and possible vote to approve quote from KI for $675,912.00 for furniture for Knight Ridge Elementary, to be paid out of Bond Funds.-- Dr. Cordell Ehrich

E.3. Discussion and possible vote to approve quote from Heartland Seating for $59,608.00 for transportable bleachers, to be paid out of Activity and Bond Funds.-- Dr. Cordell Ehrich

E.4. Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.

E.5. Proposed executive session to discuss the ongoing evaluation of, and the contractual terms of the Superintendent. 25 O.S. Section 307(B)(1).

• Vote to convene or not to convene in executive session.

• Acknowledge the board’s return to open session.

• Statement of executive session.

F. Adjournment