November 10, 2026 at 5:30 PM - Regular Business Meeting

1. Call to Order and Roll Call

2. Pledge of Allegiance Led by Charlotte Clark, Stillwater Middle School Student 

3. Communications / Public Interest

3.A. Recognition:

1. Courtney Callison-Wilson, Secretary at the Payne County Election Board: 5th Grader Sticker Contest Recognitions:
   1. Noah DuHart from Sangre Elementary
   2. Naomi Rackley from Richmond Elementary

3.B. Superintendent’s Report

• District Highlights
• Enrollment Report

3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. Consent Agenda   (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. October 13, 2026 Regular Meeting Minutes

4.B. Review and Approval of the proposed updates to the following SPS Policies:

Policy Number	Policy Name
FFG-E	Suspected Child Abuse or Neglect Report Form

4.C. Approval of the Change Orders, Encumbrances, and Accounts Payable (approval of encumbrance numbers as listed):
2026-2027 General Fund (11) Encumbrances #2027-11-486 – 2027-11-555 totaling $124,204.74
2026-2027 Child Nutrition (22) Encumbrances #2027-22-54 – 2027-22-56 totaling $84,929.35
2026-2027 Bond (31) Fund Encumbrances #2027-31-12 – 2027-31-14 totaling $29,687.85
2026-2027 Bond (32) Fund Encumbrances #2027-32-35 – 2027-32-43 totaling $34,213.80
2026-2027 Bond (33) Fund Encumbrances #2027-33-23 totaling $570.00
2026-2027 Bond (34) Fund Encumbrances #2027-34-243 – 2027-34-291 totaling $263,012.72

4.D. Approval of the Transfer and Summary of Activity Account Funds

4.E. Approval of the 2026-2027 Annual Activity Fund Planning and Approval Packages

4.F. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the Stillwater Public Schools Bond 2023 High School Phase I and High School Phase I Athletics Construction Project

4.G. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the Stillwater Public Schools Bonds 2023 High School Phase I Athletics Construction Project

4.H. Consider and Vote to Approve Service Order No. 35 with 505 Architects for Professional Services 

4.I. Out of State Travel:

1. Stillwater FFA is traveling to Denver, Co from January 6, 2027, to January 10, 2027, for the National Western Stock Show Horse Judging Contest
2. Stillwater High School Girls Wrestling is traveling to St. Charles, MO from December 10, 2026, to December 13, 2026, for the National Ranking Tournament Wonder Woman

4.J. Approval of the following Fiscal Year 2027 Contracts:
Educational Services

1. Oklahoma State Department of Education, Public Consulting Group, and Oklahoma Health Care Authority (School-Based Health Services Program)

4.K. Approval of the Stillwater Public Schools Non-Exclusive Trademark License Agreement with Josh Dean Photography, LLC

5. Business / Finance: Chief Financial Officer, Kristie Newby

5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report

6. Operations: Assistant Superintendent, Bo Gamble

6.A. Consider and Vote to Award or Not Award the Contract for Stillwater Public Schools Softball-Baseball Indoor Training Project to the Lowest Responsible Bidder:

Bidder	Lump-Sum Base Bid Price	Total Bid (Base+Alternate)
A+K Construction Inc	$1,105,000.00	$1,119.113.00
Ascend Commercial Builders	$1,028,694.50	$1,045,955.70
Crossland Construction	$1,049,000.00	$1,066,500.00
FireBrand Construction	$979,000.00	$  989,970.00
Hoey Construction	$1,277,000.00	$1,294,000.00
JNL Construction	$1,650,000.00	$1,666,000.00
Koehn CS	$1,207,131.63	$1,223,868.48
L5	$1,039,500.00	$1,047,500.00
Nationwide Sports	$1,259,200.00	$1,276,700.00
Ross Group	$1,468,440.00	$1,483,060.00
Tatco Construction	$1,378,453.49	$1,396,146.49
Thompson Construction	$1,123,000.00	$1,139,816.00
W.L McNatt & Co.	$1,100,000.00	$1,116,595.00

6.B. Receive the Bond 2023 Update

7. Educational Services: Assistant Superintendent, Dr. Angela Rhoades

7.A. Presentation by Kira Frisby on the Oklahoma Prevention Needs Assessment (OPNA) Survey

8. Proposed Executive Session to Discuss the Following:

8.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1) and

8.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7). This month's evaluation will cover the following areas:

1. Child Nutrition
2. Facilities
3. Technology
4. Transportation

9. Vote to Convene in Executive Session (Action)

10. President's Acknowledgment of the Return of the Board to Open Session

11. Statement of Executive Session Minutes

12. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda (Action)

13. Adjournment (Action)