June 23, 2026 at 5:30 PM - Regular Business Meeting

1. Call to Order and Roll Call

2. Pledge of Allegiance 

3. Communications / Public Interest

3.A. Recognitions

3.B. Superintendent’s Report

3.C. Board Communication

3.D. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. Consent Agenda   (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. May 12, 2026, Regular Meeting Minutes

4.B. Approval of the Transfer and Summary of Activity Account Funds

4.C. Approval of the Annual Activity Fund Planning and Approval Packages FY 26-27

4.D. Approval of the Change Orders, Encumbrances, and Accounts Payable (approval of encumbrance numbers as listed):

2025-2026 Change Orders:

2025-2026 General Fund (11) Encumbrances #2026-11-1059 - 2026-11-1066 totaling $11,179.00
2025-2026 Building Fund (31) Encumbrances #2026-31-45 - 2026-31-46 totaling $1044.38
2025-2026 Child Nutrition (32) Fund Encumbrances #2026-32-87 - 2026-32-89 totaling $500,623.71
2025-2026 Bond (33) Fund Encumbrances #2026-33-327 - 2026-33-330 totaling $5343.95

4.E. Approval of the Activity Fund Custodian Bonding for Each, Co-Signer, Banks and Bank Account Numbers for FY 2026-2027 as listed on the attached Exhibit

4.F. Approval of the Appointment and Bond Authorizations for FY 2026-2027

1. Tawni Hooten -- Board Clerk and Minutes Clerk
2. Kristie Newby -- Board Treasurer
3. Shannon Flores -- Encumbrance Clerk
4. Annette Turley -- Deputy Board Clerk and Minutes Clerk
5. Ronald McElliott -- Assistant Board Treasurer

4.G. Certificate and Order to the County Clerk and County Treasurer of Payne County, Oklahoma Authorizing Kristie Newby as Stillwater Public Schools Treasurer

4.H. FY 2026-2027 Stillwater Public Schools Contracts:
Educational Services:

1. Angela Brand/Thera-Brand Physical Therapy (Physical Therapy Services Agreement)
2. ARH Therapy Inc. (Occupational Therapy Services Agreement)
3. Danielle Torres (Psychology Services Agreement)
4. Evaluation Works, LLC (Psychology Services Agreement)
5. Instructure Inc./Canvas (Learning Management System Agreement)
6. OSU Speech Communication Sciences (Speech Language Service Agreement)
7. Shannon Frohock (Deaf and Hard of Hearing Services Agreement)
8. Shannon Frohock (Interpreting Services for Staff Agreement)

Finance

• Finance

1. Affinity Marketing (Arvest Banking Affinity Agreement)
2. CCOSA (District Services)
3. Hilltop Securities (Bond Arbitrage Rebate Compliance)
4. Municipal Finance Services (Bond Services)
5. OSIG Proposal (Property/Liability Insurance)
6. Rosenstein, Fist, and Ringold (Legal Services)
7. SPEF Contract (Use of Facility Agreement)
8. The Public Finance Law Group (Bond Legal Counsel Services)

• Nutrition

1. Hiland Dairy Bid (Mild and Dairy)
2. US Foods Bid (Groceries, Small Equipment, and Cleaning Supplies)

Human Resources

1. Adjunct Instructor, Jeana Bateson (Meridian Technology Center)
2. OSAG (Worker's Compensation Premium) 

Operations

• Facilities

1. Air & Earth, Inc (Asbestos Abatement)
2. Allied Waste Services of Stillwater, Inc. DBA Republic Service of Stillwater (Trash Services)
3. OME Corp Genesis Business Systems (Mailing System, Postage Meter)
4. Otis Elevator

• Operations

1. City of Stillwater (School Resource Officer, SRO)
2. YMCA Athletics Contract (Facility Use Agreement)

• Technology

1. RK Black (Copiers)
2. Securly (Digital Safety & Classroom Management Tools)
3. U.S. Bank Lease (Copiers)

Superintendent

1. Membership Renewals with Oklahoma School Board Association (OSSBA) for FY 2026-2027
   1. School Membership Dues 2026-2027 ($5230)
   2. Policy Services Subscription ($1500)
   3. Assemble Meetings ($3000)
2. Rosenstein, Fist, and Ringold (Policy Pack-Legal Services)

4.I. Approval of the Authorized Representatives and Designated Custodians:

1. Designation of Treasurer, Kristie Newby as Purchasing Agent for Stillwater Independent School District and Designated Custodian for General Fund, Building Fund, Child Nutrition Fund, Bond Funds, and Activity Funds
2. Designation of Superintendent Tyler Bridges as Authorized Representative for All Federal Programs
3. Designation of Technology Director Emily Harris as Authorized Representative for Schools and Libraries Universal Services (E-Rate)

4.J. Consideration and possible action to approve the Local Education Agency (LEA) Authorized Representative letter to the Oklahoma State Department of Education, designating Chief Financial Officer Kristie Newby as an Authorized signer for Federal Award Disbursements and Reports for the 2026-2027 Fiscal Year.

4.K. Approval of Surplus Library Books

4.L. Approval of Site Capacity Numbers for July 1 Reporting

4.M. Consider and vote to approve Willowbrook, Inc. use of CM Contingency and Allowances for the Stillwater Public School Bond 2023 HS Phase 1 Construction Project

4.N. Consider and vote to approve Willowbrook, Inc. use of Owner Contingency and Allowances for the Stillwater Public Schools Bond 2023 HS Phase I & II, and HS Phase I Athletics Construction Project

4.O. Consider and vote to approve General Utility Easement with the City of Stillwater for the High School Athletics Phase I Construction Project

4.P. Consider and vote to approve Change Order Number 04 for Stillwater Public Schools Athletics Complete Furniture Package

4.Q. Consider and vote to Approve Change Order Number 02 to deduct unused CM and Owner Contingency from Amendment Number 03-Phase 2 PA Wing

4.R. Consider and vote to approve Change Order Number 03 to deduct unused CM and Owner Contingency from Amendment Number 02 Main Package

5. Business / Finance: Chief Financial Officer, Kristie Newby

5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report

5.B. Nutrition Meal Prices for the School Year 2026-2027

6. Operations: Assistant Superintendent, Bo Gamble

6.A. Consider and Vote to Award Bids for the Stillwater Public Schools Bond 2023 Stillwater High School, Athletics Phase 1 Multi-Sport Facility, Pom and Cheer, Soccer and Track/Cross Country Bid Package to the Bidders, as detailed in Attachment A

6.B. Consider and Vote to Accept Amendment 3 for the Guaranteed Maximum Price (GMP) Proposed by Willowbrook, Inc. for the Stillwater Public Schools Bond 2023 Stillwater High School, Athletics Phase 1 Multi-Sport Facility, Pom and Cheer, and Soccer and Track/Cross Country Package

6.C. Consider and Vote to Assign Bids to Willowbrook, Inc. for the Stillwater Public Schools Bond 2023 Stillwater High School, Athletics Phase 1 Multi-Sport Facility, Pom and Cheer, Soccer and Track/Cross Country Package

6.D. Receive the Bond 2023 Update

7. Proposed Executive Session to Discuss the Following:

7.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

7.B. Negotiations with Employees and Representatives of Employee Groups including Certified and Support Employee Negotiations as Authorized by OKLA. STAT. tit. 25 Section 307 (B)(2) and

7.C. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

8. Vote to Convene or Not Convene in Executive Session 

9. President's Acknowledgment of the Return of the Board to Open Session

10. Statement of Executive Session Minutes

11. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda 

12. Discussion and Possible Board Action on the Contract of Superintendent Tyler Bridges

13. Adjournment (Action)