November 12, 2024 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Acting Superintendent’s Report

3.B. Board Communication

3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. October 8, 2024 Special Meeting Minutes

4.B. October 8, 2024 Regular Meeting Minutes

4.C. October 21, 2024, Special Meeting Minutes

4.D. October 29, 2024 Special Meeting Minutes 

4.E. Transfer and Summary of Activity Account Funds

4.F. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2024-2025 Change Orders:
General Fund: 20250138, 20250155, 20250201, 20250329, 20250336, 20250435, 20250602, 20250644, 20250804, 20250826-20250827, 20250869, 20250878
Bond Fund: 20250276

2024-2025 General Fund Encumbrances # 20250926-20250927, 20250929-20250945, 20250949-20250951, 20250953, 20250958-20250974, 20250981-20250984, 20250989-20250990, 20250992-20250996, 20250998, 20251001-20251018, 20251020, 20251022-20251029, 20251031-20251034, 20251039-20251041, 20251043-20251047, 20251049-20251050, 20251052-20251053, 20251055-20251058, 20251062-20251066
totaling $413,447.87

2024-2025 Building Fund Encumbrances # 20251021
totaling $36,220.33

2024-2025 Child Nutrition Fund Encumbrances # 20250946, 20251035, 20251048
totaling $4,230.99

2024-2025  Bond 31 Fund (2017) Encumbrances # 20250987, 20251060
totaling $2,546.12

2024-2025 Bond  32 Fund (2023) # 20250276, 20250928, 20250947-20250948, 20250952, 20250954-20250957, 20250975-20250980, 20250985-20250986, 20250988, 20250991, 20250997, 20250999-20251000, 20251019, 20251030, 20251036-20251038, 20251042, 20251051, 20251054, 20251059, 20251061
totaling $2,296,562.62

4.G. Sanctioning Accounts for FY24-25

4.H. Annual Activity Fund Planning and Approval Packages for FY 2024-2025

4.I. Consider and Vote to Approve the Following Contracts for FY 24-25:

1. CarePortal, Online Resource Agreement, Ed Services 
2. The Saville Center, Child Advocacy, Ed Services

4.J. Out-of-State Travel Requests:

1. Stillwater HS Varsity Baseball traveling to Dallas Texas on March 14, 2025 to March 18, 2025 to play at the Texas Rangers Baseball Academy Field.
2. SHS Robotics Team traveling to Birmingham, Alabama on November 15, 2024 to November 18, 2024 to compete in a Signature Event to qualify for Worlds.

4.K. Consider and Vote to Approve Lippert Bros., Inc. Potential Change Orders for SPS OES North Building Renovations and SPS OES South Building Renovations Project- 

4.L. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project 

4.M. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.N. Review and Approve Change Order #1 to Deduct Unused Contingency and Allowances from  Amendment No. 1. 

4.O. Review and approve Change Order #1 to add owner contingency to Amendment No. 2.

4.P. Consider and Vote to Approve the Agreement with ONG for the Bond 2023 HS Phase 1 Project 

4.Q. Consider and Vote to Approve Change Order #1 for SPS HS Roof Replacements Project 

4.R. Consider and Vote to Approve Service Order No. 24 for SPS Sangre Ridge Elementary and Middle School Roof Replacement and Mechanical Equipment Improvements and High School PAC and Field House Mechanical Equipment Improvements Structural Analysis

4.S. Consider and Vote to Approve the SPS Non-Exclusive Trademark License Agreement: (Communciations)

1. Humble Hustle Clothing Co.

5. OPERATIONS

5.A. Consider and Vote to Award Bids for the Stillwater Public Schools Bond 2023 High School Phase II PA Wing project to the Following Bidders:
Consider and Vote to Award Bids for the Stillwater Public Schools Bond 2023 High School Phase II PA Wing project to the Following Bidders:

Description	Actual Bid	Bidder
Masonry	$   366,466	Sun Valley Masonry, Inc.
Rough Carpentry	$     42,000	Red Mountain Company
Millwork	$   169,761	Wood Systems Inc.
Waterproofing & Sealants	$     46,209	Oklahoma Roofing & Sheet Metal LLC
Roofing	$   383,630	Commercial Roofing Solutions, Inc
Doors, Frames, & Hardware	$   169,000	Unified Door & Hardware Group, LLC
Glass & Glazing	$   542,500	Lee Glass & Window, LLC
Drywall & Ceilings	$1,146,687	Modern Coating LLC
Painting & Wallcovering	$   167,416	Cherokee Painting
Flooring	$   147,900	Bryan's Flooring, LLC
Plumbing / HVAC	$   849,584	Dense Mechanical

5.B. Consider and Vote to Accept Amendment 3 for the Guaranteed Maximum Price (GMP) Proposed by Willbrook Inc. for the Construction of the HS Phase 2 PA Wing.

5.C.   ↵Consider and Vote to Assign Bids to Willowbrook Inc. for the Construction of Early Packages for the SPS Bond 2023 High School Phase I Project

5.D. Receive Bond 2023 Update

6. BUSINESS/FINANCE

6.A. Consider and Vote to Approve the Proposed 2024-2025 SPS Budget

6.B. Consider and Vote to Approve the Treasurer's Report which includes the Bond Expenditures and Revenue Report.

6.C. Consider and Approve a Resolution to Modify the School Budgeting System to the School Budget Act for the FY 25-26 School Year

6.D. Consider and Vote to Approve or Not Approve Proposed Percentage Budget Cuts for the FY 25-26 School Year

7. EDUCATIONAL SERVICES

8. OTHER REPORTS / RECOMMENDATIONS

8.A. SPS Policy Second Reading and Approval:

1. EIED-Graduation Requirements (Ed Services)

9. ADJOURNMENT

9.A. Vote to Adjourn (Action)