October 8, 2024 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions

1. SHS Pom Achievements
2. Kansas Houle & The Saville Center
3. 2024 Pink Out Week Updates

3.B. Superintendent’s Report

3.C. Superintendent’s Data Update

3.D. Board Communication

3.E. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. September 10, 2024, Special Meeting Minutes 

4.B. September 10, 2024, Regular Meeting Minutes 

4.C. Stillwater Board of Education Noticer of Regular Meeting Schedule for Calendar Year 2025 (Sup)

4.D. Out Of State Travel Requests:

1. Stillwater High School Varsity Pom Squad, traveling to Orlando, FL to compete in the National Dance Team Championship from January 28-February 3, 2025.
2. Stillwater Middle School Exchange Program, traveling to Kameoka, Japan on October 17-26, 2024.

4.E. Discussion and possible board action to approve 2025 School Election Resolution (Supt)

4.F. Summary of Activity Account Funds (Finance)

4.G. Annual Activity Fund Planning and Approval Packages (Finance)

4.H. Encumbrances and Accounts Payable (approval of encumbrance numbers as listed): (Finance)

2024-2025 General Fund Encumbrances # 202501557; 20250167; 20250761-20250777; 20250779-20250783; 20250794-20250800; 20250803-20250804; 20250809; 20250813; 20250816; 20250819-20250822; 20250824-20250832; 20250834-20250844; 20250846-20250859; 20250861-20250866;20250868-20250869; 20250872-20250878; 20250880-20250884; 20250886-20250887; 20250893-20250896; 20250898-20250909; 20250911-20250914; 20250918-20250919; 20250921; 20250923;20250925
Totaling: $1,161,299.89

2024-2025 Building Fund Encumbrances # 20250801; 20250805; 20250845; 20250867
Totaling:$11,811.80

2024-2025 Child Nutrition Fund Encumbrances # 20250785; 20250812;20250871; 20250917
Totaling:$4,202.72

2024-2025 Bond 31 Fund Encumbrances # 2025888-20250892 Totaling:$329,438.47

2024-2025 Bond 32 Fund Encumbrances # 20250604; 20250684; 20250778; 20250784; 20250786-20250793; 20250802; 20250811; 20250814-20250815; 20250817-20250818; 20250823; 20250833;20250860; 20250870; 20250879; 20250885; 20250910; 20250815-20250916; 20250920; 20250922 
Totaling: $1,397,497.42

2024-2025 Sinking Fund 41 Fund Encumbrances # 20250897; 20250924 Totaling: $735,595.00

4.I. Change Orders (approval of encumbrance numbers as attached): (Finance)

General Fund: 20250155, 20250167
Bond Fund: 20250604, 20250684
 

4.J. Consider and Vote to Approve Applications for Sanctioning for FY25 (Finance)

4.K. Consider and Approve the following contracts for FY 24-25:

1. Grafton Integrated Heatlth Network (Training Agreement) (Ed Ser)
2. Southwestern College (Student Teaching Affiliation) (Ed Ser)
3. WorkKeys (HR)

4.L. Consider and Vote to Approve Professional Service Agreement with Universal Surveying and Mapping (USM) for the SPS High School Phase I Minor Subdivision/Lot Split (OP)

4.M. Consider and Vote of Approval of the SPS Non-Exclusive Trademark License Agreement: (Communications)

1. Sharpe's Department Store, Stillwater, OK
2. Playfully Designed, LLC., Stillwater, OK

4.N. Appointment of 2024-2025 Local Advisory Committee for Gifted Education (Ed Ser)

4.O. Out Of State Travel Requests:

1. Stillwater 8th Grade Band, traveling to North Richland Hills, TX on April 25-26, 2025.

4.P. Consider and Vote to Approve Lippert Bro., Potential Change Orders for SPS OES North Building Renovations and SPS OES South Building Renovation Project

4.Q. Consider and Vote to Approve Willowbrook Inc. Use of CM Contingency and Allowances for the SPS Bond 2023 High School Phase 1 Construction Project

4.R. Consider and Vote to Approve Willowbrook Inc. Use of Owner Contingency and Allowances for the SPS Bond 2023 High School Phase 1 Construction Project

4.S. Consider and Vote to Approve Change Order #4 for Stillwater Public School Junior High School and Richmond Elementary HVAC and Roof Replacements Project

5. BUSINESS/FINANCE - Kristie Newby

5.A. Consider and Vote to Approve the Request for Approval of State and/or Federal Funds for the General Fund-Form 307

5.B. Consider and Vote to Approve the Cash Fund Estimate of Needs and Request for Appropriation for the Building Fund- Form 308

5.C. Consider and Vote to Approve Treasurer's Report to include the Bond Expenditures and Revenues Report

5.D. Consider and Vote to Approve Fund Transfer Request between the Building Fund and the General Fund

5.E. Consider and Vote to Approve the Proposed 2024-2025 SPS Budget

5.F. Consider and Vote to Approve the Resolution Authorizing the Chief Financial Officer/Treasurer to issue, transfer, and purchase non-payable warrants and/or investments as necessary during the 2024-2025 fiscal year to pay the district's current obligations, including payroll, on a timely basis, and to purchase said warrants as investments from other district funds and investments.

6. EDUCATIONAL SERVICES

6.A. Receive Presentation of the Strong Readers Act

6.B. Receive Summer School Return On Investments (ROI) Data

7. OPERATIONS

7.A. Receive Bond 2023 Update

8. OTHER REPORTS / RECOMMENDATIONS

8.A. SPS Policy First Reading:

1. EIED - Graduation Requirements (Ed Services)

8.B. Waive SPS First Reading Policies and Approval of Policies  Required by the Oklahoma State Department of Education 

1. DBCA - Standards of Performance and Conduct for Teachers
2. DNA - Teacher Evaluation
3. DOAC - Support Personnel -Suspension, Demotion, Termination
4. DO - Suspension, Dismissal, and Nonreemployment of Teachers
5. CKAH - Use of Automatic External Defibrillator
6. CKAH-P - Sudden Cardiac Emergency Response Plan
7. EMI - Observation of Minute of Silence
8. EMIB - Voluntary Prayer

9. ADJOURNMENT

9.A. Vote to Adjourn (Action)