August 13, 2024 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions by Mr. Gordon

3.B. Superintendent’s Report 

3.C. Superintendent’s Data Update 

3.D. Board Communication

3.E. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. July 9, 2024 Special Meeting Minutes 

4.B. July 9, 2024 Regular Meeting Minutes 

4.C. July 26, 2024 Special Meeting Minutes 

4.D. Transfer and Summary of Activity Account Funds - (Finance)

4.E. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase 1 Construction Project 

4.F. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed )(Finance):

2024-2025 General Fund Encumbrances #20250465-20250469; 20250471; 20250478-20250482; 20250486-20250491; 20250493-20250494; 20250498-20250511; 20250513-
20250520; 20250522-20250536; 20250540-20250543; 20250545-20250546; 20250549-
20250553; 20250556-20250566; 20250568; 20250570-20250575 Totaling $199,682.76

2024-2025 Building Fund Encumbrances #20250476-20250477; 20250496-20250497;
20250521; 20250554-20250555; 20250569 Totaling $3,099.85

2024-2025 Child Nutrition Fund Encumbrances #20250483-20250484; 20250521 Totaling
$2,376.92

2024-2025 Bond 31 Fund Encumbrances #20250470; 20250495 Totaling $938,517.67

2024-2025 Bond 32 Fund Encumbrances #20250206 (change order); 20250472-20250475; 20250485; 20250492; 20250512; 20250537-20250539; 20250544; 20250547-20250548;
20250567 Totaling $128,923.47

2024-2025 Sinking Fund Encumbrances totaling $-0-

4.G. Activity Fund Packets for FY 24-25 (Finance)

4.H. Educational Services Contracts FY 24-25 (Finance)
1) Agra Public Schools (Alternative Education Cooperative Agreement)
2) Carney Public Schools (Alternative Education Cooperative Agreement)
3) Coyle Public Schools (Alternative Education Cooperative Agreement)
4) Glencoe Public Schools (Alternative Education Cooperative Program)
5) Mulhall-Orlando Public Schools (Alternative Education Cooperative Agreement)
6) Oklahoma Department of Career Technology Education (Secondary and Technology Education Program
Agreement)
7) Oklahoma Department of Human Services (Refugee School Impact Funding Agreement)
8) Oklahoma Department of Human Services (School-Based Services Agreement)
9) Ripley Public Schools (Alternative Education Cooperative Agreement)
10) Stillwater Noon Lions Club (Vision Screening Services)
11) Viterbo University (Student Intern Affiliation Agreement)
12) Western Governors University (Student Teaching Affiliation Agreement)

4.I. School Nutrition Service Meal Prices for SY 2024-2025 (Finance)

4.J. SPS Non-Exclusive Trademark License Agreement (Communications/Superintendent)

1. B4-Designs LLC
2. Heaven Hickman AKA That One Girl Designs
3. Justin Reedy Photography

4.K. Consider and Vote to Approve Professional Service Agreement with Gose & Associates (Operations)

4.L. Consider and Vote to Approve Memorandum of Understanding with Bortec, LLC (Operations)

4.M. Waive First Reading and Approval: 

1. CN-E1 -Transportation Guidelines
2. EIEC -Release Time Courses (New)
3. FDA -Enrollment Requirements (SPS Policy-Revisions)
4. FDC-RI -Attendance Policy (Regulation) (SPS Policy-Revissions)
5. FE -Student Transfers

4.N. Consider and Vote to approve District Apps (Superintendent)

4.O. Consider and Vote to Approve Service Order No.21 for Stillwater Public Schools OES Phase II - Transportation Relocation (Operations)

4.P. Consider and Vote to Approve Lippert Bros., Inc. Potential Change Orders for SPS OES North Building Renovations and SPS OES South Building Renovations Project. (Operations)

4.Q. Consider Approval of Vehicle and IT Surplus Equipment (Operations)

4.R. Adoption of 1080-Hour School Calendar for SY 24-25-(Ed Services)

4.S. Adoption of the 2024-2025 Professional Development Plan- (Ed Services)

4.T. Consider, Vote and Approve the 2025-2026 School Calendar (Ed Services)

4.U.   ↵Out-of-State Travel Requests: 

1. FFA, traveling to the National FFA Convention in Indianapolis, Indiana October 22-26, 2024.
2. SHS Girls Wrestling, traveling to participate in a girls invitational tournament in Arlington, TX November 20-22, 2024
3. SHS Wrestling, traveling to a prestigious invitational tournament in Stow, OH December 5-8, 2024

4.V. Contracts for FY 24-25 (Finance)

1. Coca-Cola 
2. YMCA Pool Contract 

4.W. Board of Education Member Training Credit Report (Sup) 

4.X. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase 1 Construction Project Amendment 1 Early Bid Package (Operations)

5. BUSINESS/FINANCE

5.A. Consider and Vote to Approve Treasurer's Report

5.B. Receive Bond Expenditures and Revenues Report

6. OPERATIONS

6.A. Bond 2023 Update 

7. ADJOURNMENT

7.A. Vote to Adjourn (Action)