July 9, 2024 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Superintendent’s Report

3.B. Board Communication

3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. June 4, 2024, 5:30 p.m. Special Hearing Meeting Minutes

4.B. June 11, 2024, 6:30 p.m. Regular Meeting Minutes

4.C. June 11, 2024, 5:00 p.m Special Meeting Minutes

4.D. June 20, 2024, 5:30 p.m. Special Meeting Minutes

4.E. Transfer and Summary of Activity Account Funds (Finance)
 

4.F. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed)(Finance):

2024-2025 General Fund Encumbrances #20250003-20250025; 20250030; 20250034; 20250081; 20250081-20250097; 20250111-20250129; 20250137-20250140; 20250142-20250144; 20250146-20250149; 20250152; 20250154; 20250155; 20250163; 20250166-20250180; 20250182; 20250185; 20250189; 20250197; 20250201-20250202; 20250207; 20250214; 20250221-20250223; 20250227-20250228; 20250231; 20250234; 20250237; 20250241-20250257; 20250260-20250275  Totaling $5,347,300.34

2024-2025 Building Fund Encumbrances #20250258-20250259 Totaling $79,549.20

2024-2025 Child Nutrition Fund Encumbrances #20250047-20250079; 20250165 Totaling $2,224,673.24

2024-2025 Bond 31 Fund Encumbrances #20250001 – 20250002; 20250024; 20250082; 20250153-20250158;20250160-20250161; 20250164; 20250181; 20250215-20250216; 20250218; 20250277 totaling $1,534,828.82

2024-2025 Bond 32 Fund Encumbrances #20250026-20250033; 20250035-20250046; 20250080; 20250098-20250099; 20250100-20250110; 20250130-20250136; 20250141; 20250145; 20250159; 20250162; 20250183-20250184; 20250186-20250188; 20250190-20250196; 20250198-20250200; 20250203-20250206; 20250208-20250213; 20250217; 20250219-20250220; 20250224-20250226; 20250229-20250230; 20250232-20250233; 20250235-20250236; 20250238-20250240; 20250276   Totaling  $3,374,573.96
2024-2025 Sinking Fund Encumbrances totaling $-0-

 

4.G. Waive First Reading and Approval of Policy: 

1. FEA- Stillwater Public Schools In-District Transfers

4.H. Annual Handbook Review in Accordance with Board Policy BPCAB:

1. Stillwater Board of Education Member Handbook (HR)
2. Stillwater Public Schools Employee Handbook (HR)
3. Stillwater Public Schools Certified and Support Payroll Handbook (Finance)
4. Stillwater Public Schools Parent/Student Handbook (Communications)
5. Stillwater Public Schools Student Athletics Handbook (Athletics)
6. Athletic Coaches handbook (Athletics)

4.I. Educational Services 2024-2025 Contracts:

1. MPower (Services Agreement)
2. Northwestern Oklahoma State University (Student Teaching Affiliation Agreement)
3. Oklahoma Department of Mental Health and Substance Abuse Services (Treatment Services or Other Integrated Services)
4. Oklahoma State University Concurrent Program (Concurrent Programming Agreement)
5. Oklahoma State University Office of Scholarships and Financial Aid (Federal Work Study Agreement)
6. Oklahoma State University Communication Sciences Department (Speech-Language Services Agreement)
7. Our Daily Bread (Memorandum of Understanding)
8. Stillwater Medical Center Therapeutic Swim Program and Oklahoma State University (Therapeutic Swim Program Agreement)
9. United Community Action Head Start (Early Childhood Services Agreement)
10. United Community Action Plan (Special Services Agreement)  
11. Wings of Hope (Student Enrollment Services Agreement)

4.J. Finance 2024-2025 Contracts:

1. Clearwater Gas (Natural gas contract for High School Facilities)

4.K. Human Resources 2024-2025 Contracts:

1. CuraLinc Healthcare- EAP Apendix A 

4.L. Consideration and Vote to Approve Lippert Bros., Inc. Potential Change Orders for SPS OES North Building Renovations and SPS OES South Building Renovations Project.

Change Order	Description	Amount
PCO 001	Light Fixture Type I in Restrooms	$ 1,640.00
PCO 002	South Bldg - Relocate Electrical for Forklift Charger	$    618.00
PCO 004	Spray Booth Demo	$ 5,510.00
PCO 005	South Building Warehouse Receiving Office Room 120 Mezzanine	$11,386.00
PCO 006	Communications Allowance	($  680.00)
PCO 007	Access Control Allowance	$ 9,700.00
PCO 008	Fire Alarm Allowance	($3,930.00)
PCO 009	South Building Exterior Walls	$2,822.00
PCO 010	Replace Existing Outlets to Black with Stainless Steel Plates	$2,529.00

4.M. Consider and Vote to Approve Willowbrook, Inc. use of Construction Management (CM) Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project Amendment 1 Early Bid Package.

#	Description	Amount
CMOD 001	Additional Valve to shut risers in building off	$  8,410.00
PR 001	Costs for Work Due to Public Improvements	$14,600.00
PR 002	Fence Credit, Silt Fence, and Removal of Additional Storm Pipe	$ 7,000.00
PR 003	Non-Removal of Storm Pipe Credit	($  925.00)

4.N. Consider and Vote to Award the Contract for Stillwater Public Schools High School Roof Replacements Project to the lowest bidder, Next Level Roofing in the amount of $930,900.00.

5. BUSINESS/FINANCE

5.A. Consider and Vote to Approve the Treasurer’s Report 
 

5.B. Receive Bond Expenditures and Revenues Report
 

6. OPERATIONS

6.A. Receive Bond 2023 Update

7. ADJOURNMENT

7.A. Vote to Adjourn (Action)