June 11, 2024 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions

1. Jill vanEgmond and Friends
2. Lincoln Academy Bicycle Program
3. Bond Sales-Thank You

3.B. Superintendent’s Report

3.C. Superintendent’s Data Update

3.D. Board Communications

3.E. Public Comments 

4. CONSENT AGENDA    (Action)

4.A. May 14, 2024, 5:00 p.m. Special Meeting Minutes

4.B. May 14, 2024, 6:30 p.m. Regular Meeting Minutes

4.C. May 28, 2024, 12:00 p.m. Special Meeting Minutes

4.D. Transfer and Summary of Activity Account Funds

4.E. Activity Account Fundraising Projects

4.F.   ↵Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

4.G.   ↵Change Orders (approval of encumbrance numbers as listed):

4.H. Policy Second Reading and Approval:

1. DE: Salaries and Expenses
2. EFEAA: Artificial Intelligence Systems and Tools Use In the School District
3. EMI: Moment of Silence
4. FDAAA: Electronic Signatures
5. FL: Student Records

4.I. Waive First Reading and Approval of Policy:

1.  GK: Use of School Property

4.J. Membership Renewal with Oklahoma State School Boards Association (OSSBA) for FY 2024-2025

4.K. Appointments and Bond Authorization for each for FY 2024-2025

1.  Tawni Hooten -- Board Clerk and Board Minutes Clerk
2.  Annette Turley -- Deputy Board Clerk and Deputy Board Minutes Clerk
3.  Michael Arnold -- Board Treasurer
4.  Shannon Flores -- Encumbrance Clerk

4.L. Human Resources FY 2024-2025 Contracts:

1. Powerschool (HR Software Services Agreement)
2. OK Thrive (New Teacher Mentoring Agreement)
3. OSSBA (Unemployment Insurance)
4. Frontline (Time & Attendance Renewal)
5. iObservation (Marzano Teacher and leader Effectiveness Tool)

4.M. Educational Services FY2024-2025 Contracts:

1.  Advanced Therapy Solutions (Speech/Occupational Therapy Evaluations Agreement)
2.  ARH Therapy, Inc. (Occupational therapy Services Agreement)
3.  Aspire Oklahoma, LLC (Behavioral Consultation Services)
4.  CCOSA (District Level Services Program Agreement)
5. Counseling and Behavioral Specialists of Oklahoma, LLC (Behavioral Therapy Services Agreement)
6.  CREOKS Health Services (Behavioral Consultation Services)
7.  Danielle Torres (Psychology Services Agreement)
8.  Educational Diagnostic Testing Services, LLC (Psychology Services Agreement)
9.  Evaluation Works, LLC (Psych Services)
10.  Golden Oaks Village of Stillwater, LLC. (Early Childhood Partnership)
11.  GRAND Mental Health Center (Counseling Services Agreement)
12.  Hughton Mifflin Harcourt Math 180/Read 180 (Instructional Program Purchase Agreement)
13.  Hometeam Behavioral Health, LLC (Applied Behavioral Analysis Services Agreement)
14.  Infinite Campus (Student Information Services Agreement)
15.  Instructure (Student Learning Management Systems Agreement)
16. Kari Fields (Physical Therapy Services Agreement)
17.  Kathryn Beaman (Behavioral Consultation Services Agreement)
18.  Meridian Technology (Gateway to Technology Program Agreement)
19. Motormouth Therapy, LLC (Occupational Therapy Services Agreement)
20.  NWEA (Instructional Program Purchase Agreement)
21.  Oklahoma Department of Human Services (School Based Services Agreement)
22.  Oklahoma Department of Rehabilitation Services (Transition School-to-Work Work Study Agreement)
23.  Oklahoma State University Office of Educator Support (Student Teaching Affiliation Agreement)
24.  OK Therapy Consultants (Occupational Therapy Services Agreement)
25. Payne County Youth Services, Inc. (Counseling Services Agreement)
26.  Shannan Frohock (Hearing Impaired Students Agreement)
27.  Stillwater First United Methodist Church (Early Childhood Services Agreement)
28.  TheraBrand/Angela Brand Physical Therapy, LLC (Physical Therapy Services Agreement)
29.  Therapy Specialists (Speech/Language Evaluation Services Agreement)
30.  Turning Point Ranch Foundation (Therapeutic Horseback Riding Program Agreement)

4.N. Business Office Contract Renewals FY 2024-2025:

1. Affinity Marketing (Arvest Bank Affinity Agreement)
2. BuyBoard (National Purchasing Cooperative)
3. Clearwater Enterprises (Natural Gas Supplier)
4. Coca-Cola Southwest Beverage (District Beverage Contract)
5. Finalsite (Website Design Contract)
6. Hilltop Securities (Bond Arbitrage Rebate Compliance)
7. Kone Elevator (Elevator Maintenance and Repairs for Westwood)
8. Millennium Financial Group, LLC. (Collection agency for Nutrition)
9. Neopost Leasing, Inc. (Mail Meter Machine)
10. Otis Elevator (Elevator Maintenance and Repairs for Will Rogers)
11. Payne County Bank (OES Lease Purchase)
12. ThyssenKrupp Elevator Corporation (Elevator Maintenance)
13. TIPS (Purchasing Cooperative)
14. CARE Solace 
15. Municipal Finance Services, Inc. (Financial Software License & Support)
16. Rosenstein, Fist & Ringold (Legal Services)
17. Vero Fiber Networks, LLC (Telecom & Infrastucture Services)
18. Arbiter Sports
19. Air & Earth, Inc. (Asbestos Abatement)
20. OSIG (Property/Liability Ins)

4.O. Activity Fund Custodians and Bonds for each, Co-Signers, Banks and Bank Account Numbers for FY 2024-2025

4.P. Resolution Authorizing the School District Treasurer to Issue Non-Payable Checks and Authorizing the Purchase of the Checks as Investments from other District Funds

4.Q. Authorized Representatives and Designated Custodians for FY 2024-2025:

1. Designation of Treasurer, Michael Arnold as Purchasing Agent for Stillwater Independent School District and Designated Custodian for General Fund, Building Fund, Child Nutrition Fund, Bond Funds, and Activity Funds
2. Designation of Superintendent Uwe Gordon as Authorized Representative for All Federal Programs
3. Designation of Technology Director Bryan Bloomer as Authorized Representative for Schools and Libraries Universal Services (E-Rate)

4.R. Certificate and Order to the County Clerk and County Treasurer of Payne County, Oklahoma, Authorizing Michael Arnold as Stillwater Public Schools Treasurer

4.S. Operations FY 2024-2025 Agreements:

1.  City of Stillwater (School Resource Officer)
2.  Facilitron Incorporated (Facility Management Software)

4.T. Consider and vote to approve Service Order No. 18 for Richmond Elementary As-Built Floor Plan.

4.U. Out-of-State Travel Requests, SHS Softball Traveling to St. Joseph, MO on August 22-25, 2024

5. BUSINESS/FINANCE
 

5.A. Consider and Vote to Approve Treasurer's Report

5.B. Receive Bond Expenditures and Revenues Report

6. OPERATIONS

6.A. Receive Bond 2023 Update

7. OTHER REPORTS / RECOMMENDATIONS
 

7.A. Superintendent's Goals Presentation

8. ADJOURNMENT

8.A. Vote to Adjourn (Action)