May 14, 2024 at 6:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions
1. SPS Employee Retirement Recognitions
2. SPS Support Employee of the Year Recognitions
3. Bryan Bloomer and Technology Department
4. SHS Unified Peers
5. SHS Kate Wardlaw
6. SHS Cast of Matilda
7. SHS Girls Tennis Team
8. SHS Girls Golf Team
9. Melissa Kifer, Oklahoma Special Services Association Director of the Year

3.B. Superintendent’s Report

3.C. Superintendent’s Data Update

3.D. Board Communication

3.E. Board President Report on Board Member Appointments to the Following Committees or Assignment
1. Oklahoma State School Boards Association Legislative Liaison
2. Policy Review Committee

3.F. OSSBA Assemble Program Presentation

3.G. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. April 9, 2024, 5:00 p.m. Special Meeting Minutes

4.B. April 9, 2024, 6:30 p.m. Regular Meeting Minutes

4.C. Transfer and Summary of Activity Account Funds

4.D. Activity Account Fundraising Projects

4.E. Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):20241024-20241049, 20241051-20241063, 20241068-20241161
2023-2024   General Fund Encumbrances totaling $189,932.09
2023-2024   Child Nutrition Fund Encumbrances totaling $113,304.49
2023-2024   Bond 31 Fund (2017) Encumbrances totaling $557,395.88
2023-2024   Bond 32 Fund (2023) Encumbrances totaling $2,209,000.00
2023-2024   Sinking Fund Encumbrances totaling $11,833,538.75

4.F. Change Orders (approval of encumbrance numbers as listed):
2023-2024   General Fund Encumbrance Numbers: 20240158, 20240166, 20240167, 20240269, 20240356
2023-2024   Bond 31 Fund (2017) Encumbrance Numbers:20240200, 20240211, 20240229, 20240239
2023-2024   Bond 32 Fund (2023) Encumbrance Numbers: 20240803

4.G. FY 2025 Temporary Appropriations in General Fund, Building Fund, and Child Nutrition Fund

4.H. Appointment and Bond Authorization for Tawni Hooten to Serve as Minutes Clerk for FY2023-2024

4.I. Out-of-State Travel Requests, SHS Softball Traveling to St. Joseph, MO on August 22-25, 2024

4.J. Change Order Number 02 for Stillwater Public Schools High School Parking Lot Lights Improvement Project.

4.K. Change Order Number 02 for Stillwater Public Schools Richmond Elementary and Junior High School HVAC and Roof Improvement projects.

4.L. Service Order No. 17 for SPS Bond 2023 High School Phase 1

4.M. Nutrition Services Vendors/Distributors Purchasing Agreement for FY 2024-2025

4.N. Declare District Textbook Surplus

4.O. Educational Services FY2023-2024 Agreements
1.  Care Solace (Mental Health Provider)
2.  Vero Fiber Networks, LLC. (Private Fiber WAN Master Service)

4.P. FY 24 Assemble Service Agreement with OSSBA

5. BUSINESS/FINANCE

5.A. Consider and Vote to Approve Treasurer’s Report (Action)                                                  

5.B. Receive Bond Expenditures and Revenues Report

5.C. Receive bids for the purchase of $13,000,000 Combined Purpose General Obligation Bonds, Series 2024 of the District and vote to award said Bonds to the lowest bidder complying with the Notice of Sale and Instructions to Bidders or to reject all bids. (Action)

5.D. Consider and take action with respect to a Resolution providing for the issuance of Combined Purpose General Obligation Bonds, Series 2024 in the sum of $13,000,000 by Independent School District Number 16 of Payne County, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of Bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same and fixing other details of the issue; approving the forms of a Continuing Disclosure Agreement and an Official Statement; and authorizing executions and actions necessary for the issuance and delivery of the Bonds. (Action)

6. EDUCATIONAL SERVICES

6.A. Care Solace Presentation

6.B. Vero WAN Presentation

7. OPERATIONS

7.A. Receive Bond 2023 Update

7.B. Consider and Vote to Award Bids for the Stillwater Public Schools Bond 2023 OES Construction and Renovation Project to the Following Bidders: (Action)                            

Description	Actual Bid	Bidder
DEMOLITION	$ 67,390	MIDWEST WRECKING
CAST-IN-PLACE	$ 48,750	GELINO CCC
POLISHED CONCRETE	$   7,461	BRYAN’S FLOORING
MASONRY	$ 30,000	CIA MASONRY
STRUCTURAL & MISC STEEL	$   7,940	LIPPERT BROS
MILLWORK /CASEWORK/ CNTRTOPS	$ 23,968	NEXSPACES
ROOF PATCH ALLOWANCE	$  5,000	ALLOWANCE
FRAMES/DOORS/HARDWARE	$ 49,000	PIPER WEATHERFORD
DOORS & HARDWARE INSTALL	$ 20,000	LIPPERT BROS
ENTRANCES/ STOREFRONT, GLAZING	$ 13,500	LEE GLASS
GYPSUM BOARD ASSEMBLIES/ CEILING	$ 89,385	CORONA DRYWALL
PAINTING	$ 30,000	SILVA
TILING	$ 13,580	AKIN BROTHERS
FLOORING	$ 40,400	AKIN BROTHERS
FLOOR PREP ALLOWANCE	$  5,000	ALLOWANCE
RESINOUS FLOORING	$ 34,602	BRYAN’S FLOORING
SPECIALTIES	$ 14,689	CZARNIECKI
SPECIALTIES INSTALL	$  5,761	LIPPERT BROS
SIGNAGE ALLOWANCE	$  5,000	ALLOWANCE
ROLLER WINDOW SHADES	$ 12,910	RUSSELL INTERIORS
FIRE PROTECTION	$ 36,900	KANSKE
TOTAL MECHANICAL	$125,000	STOLHAND WELLS
ELECTRICAL	$125,000	STOLHAND WELLS

7.C. Consider and Vote to Accept Amendment 1 for the Guaranteed Maximum Price (GMP) Proposed by Lippert Bros., Inc. for the Stillwater Public Schools Bond 2023 OES Construction and Renovation Project. (Action)

7.D. Consider and Vote to Assign bids to Lippert Bros., Inc., for the SPS Bond 2023 OES Construction and Renovation Contract. (Action)

8. OTHER REPORTS / RECOMMENDATIONS

8.A. Receive Policy First Reading: 
                                                                               
DE             Salaries and Expenses
EMI           Moment of Silence
EFEAA      Artificial Intelligence Systems and Tools Use In the School District
EHBDBB   Parental Involvement, Parent’s Bill of Rights
FDAAA      Electronic Signatures
FL              Student Records

9. ADJOURNMENT

9.A. Vote to Adjourn (Action)