October 8, 2024 at 6:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ESTABLISH QUORUM

2. FLAG SALUTE

3. National Merit Scholar Presentation- Sam Hungerford

4. Presentation and discussion of facilities improvement plans by Troy D. Rhodes and Company.

5. HS Drop Out Report and Remediation Presentation

6. CONSENT AGENDA
The following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of them.

6.a. Approve the Minutes of the September 10th, 2024, Regular Board Meeting. 

6.b. Discussion and possible action to approve the following contracts/agreements for FY'25: (a) Title III Consortium Agreement.

6.c. Discussion and possible action to approve the following out-of-town/out-of-state/overnight trips: (a) HS Girls Basketball, January 9th-11th 2025, Tulsa, OK  (b) HS Swim State, February 21st-22nd 2025, Jenks, OK (c) Stuco State, Nov 2nd-4th 2024, Bartlesville, OK (d) Tara Harp Brown, December 8-10th 2024, Tulsa, OK, and (e) Kali Bernhard, December 4-7, 2024, Seattle, WA .

6.d. Approve the additions to the following Activity Fund accounts: (1) Baseball and (2) BHS PTO.

6.e. Approve the Financial Fund Reports

6.f. Approve the Adoption of the 2024-2025 Budget. 

7. Approve the Encumbrances for the General Fund Non-Payroll # 389-442 ($109,966.17), Change Orders for General Fund ($312,520.19), and the General Fund Payroll # 70000-70617 ($13,612,064.46).

8. Discussion and possible action to utilize The Boldt Company as Bethany Public Schools' general contractor per the General Contracting Request for Proposal.

9. Discussion of the new revisions to the following Board Policies:

• AA- SCHOOL DISTRICT LEGAL STATUS
• AE- PHILOSOPHY
• AEA-  MISSION STATEMENT
• BAAB- NEPOTISM
• BBA-   BOARD MEMBERSHIP QUALIFICATIONS
• BBB-   SCHOOL BOARD MEMBERS TERM OF OFFICE
• BBB-E2-   BOARD OF EDUCATION OATHS OF OFFICE
• BBB-P-  FILLING BOARD VACANCIES(PROCEDURE)
• BBF-  CODE OF ETHICS FOR BOARD MEMBERS
• BBH-  DEVELOPMENT OPPORTUNITIES BOARD MEMBERS
• BBH-R1-  NEW BOARD MEMBER WORKSHOP
• BBH-R2-  SCHOOL BOARD MEMBER CONTINUING EDUCATION
• BD-  SCHOOL BOARD INTERNAL ORGANIZATION
• BD-R1-  BOARD OF EDUCATION CLERK(REGULATION)
• BD-R2-  BOARD OF EDUCATION MINUTES CLERK
• BD-R3-  BOARD OF EDUCATION ENCUMBRANCE CLERK
• BDAE- BOARD OF EDUCATION OFFICERS TREASURER
• BDFD-  HEALTHY AND FIT SCHOOL ADVISORY COMMITTEE/SAFE SCHOOL COMMITTEE
• BE-  BOARD OF EDUCATION MEETINGS AND NOTIFICATIONS PROCEDURES
• BEA-  SCHOOL BOARD MEETINGS AGENDA PREPARATION AND DISSEMINATION  
• BEC-  EXECUTIVE SESSIONS
• BEF-  BOARD OF EDUCATION MINUTES
• BFA- BOARD POLICIES
• BJ-  BOARD OF EDUCATION EXECUTIVE OFFICER-SUPERINTENDENT
• BKBA-  BOARD STAFF COMMUNICATIONS

10. STAFF REPORTS

11. Proposed Executive Session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee as listed in Addendum A, as authorized by 25 O.S. § 307 (B)(1). 

11.a. Vote to convene or not to convene into Executive Session.

11.b. Acknowledge return to open session.

11.c. Executive Session minutes compliance announcement.

12. Discussion and possible board action on the hiring of personnel in Addendum A for the 24-25 school year.

13. INFORMATION ITEMS: (a) Hall of Honor Induction Ceremony October 10th, (b) Homecoming Parade October 12th 1:30 pm,(c) Homecoming Football October 12th,(d)  Hall of Honor Football Game October 17th, (e) Fall Break October 17th-21st,(f) Kindergarten at the Hop October 23rd,(g) HS Fall Ball October 26th,(h) ES Fall Festival October 29th (i) Foundation Auction November 14th

14. BOARD MEMBER COMMENTS

15. SUPERINTENDENT REPORT

16. ADJOURNMENT