June 27, 2024 at 6:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ESTABLISH QUORUM

2. FLAG SALUTE

3. CONSENT AGENDA
The following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of them.

3.a. Approve the Minutes of the June 11, 2024, Regular Board Meeting.

3.b. Approve transferring the Class of 2023 activity account balance to the high school activity account.

3.c. Approve the FY'25 School Activity Fund Sub Accounts and Sub Account fundraising activities and expenses.

3.d. Discussion and possible action to approve the following contracts/agreements for FY'25: (a) Annual Sodexo FSMC Contract, (b) Annual Sodexo RFP Addendum Update, (c) YMCA Equipment Rental Agreement, (d) Renaissance Learning Renewal, (e) UCO Partner School Agreement, (f) Oklahoma Department of Rehabilitation Services, (g) Mercy Hospital Sponsorship Agreement, (h) United Systems Master Services Agreement , (i) United Systems Master Services Schedule for Monthly IT Support Services , (j) United Systems LightSpeed Renewal, (k) United Systems WatchGuard Filter Renewal (l) United Systems Dell PowerEdge Server Management Renewal, (m) United Systems Extreme Access Point Management Renewal, (n) United Systems FileWave iOS and Mac Management System, (o) Bethany First Church of the Nazarene Lease Agreement, (p) Kent Shellenberger Consulting Agreement, (q) 125 Flexible Benefit Plan Adoption Agreement.

4. Approve the Financial Fund Reports

5. Approve the Encumbrances for the General Fund Non-Payroll # 984-991 ($86,078.54) for FY 24, General Fund Payroll # 70000-70911 ($12,765,312.60) for FY 24, Change Orders for General Fund ($15,651.85) for FY 24, the General Fund Non-Payroll # 1-160 ($3,530,751.62) for FY 25, the Encumbrances for the Building Fund Non Payroll # 1-7 ($130,280.84) for FY 25, the Encumbrances for the Bond Fund # 1-2 ($557,950.00) for FY 25, and the Encumbrances for the Sinking Fund # 1 ($168,275.00) for FY 25.

6. Discussion and possible action to approve a one time $350.00 retention stipend for all regular certified and support staff returning for the 2024-2025 school year from from the general fund and a one time $250.00 stipend for administrative office support staff returning for the 2024-2025 school year from the general fund. 

7. Discussion and possible action to approve updated hourly extra duty rates for FY 25.

8. Discussion and possible action to approve giving the Superintendent and/or Chief Financial Officer the authority to discard/sell unusable equipment/items for FY'25. 

9. Discussion and possible action to approve converting the school calendar from days to hours per HB 1864/SB 441 for FY25.

10. Discussion and possible action to approve the revisions to the 2024-2025 Parent and Student Handbooks for Bethany High School, Bethany Middle School and Bethany Elementary School. 

11. Proposed Executive Session to consider the student transfer denial appeals of Students A, B, C & D, with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate the Family Educational Right to Privacy Act.  25 O.S. Section 307(B)(7).

11.a. Vote to convene or not to convene into Executive Session.

11.b. Acknowledge return to open session.

11.c. Executive Session minutes compliance announcement.

12. Vote to accept the decision of the Superintendent to deny the transfers of students A, B, C & D.

13. Proposed Executive Session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee, as authorized by 25 O.S. § 307 (B)(1). As listed in Addendum A, B, & C.

13.a. Vote to convene or not to convene into Executive Session.

13.b. Acknowledge return to open session.

13.c. Executive Session minutes compliance announcement.

14. Discussion and possible board action on the employment of support personnel in Addendum A for the 24-25 school year.

 

15. Discussion and possible board action on the employment of extra duty employees in Addendum B for the 24-25 school year.

16. Discussion and possible board action to accept the Resignations as listed in Addendum C.

17. INFORMATION ITEMS

18. BOARD MEMBER COMMENTS

19. SUPERINTENDENT REPORT

20. ADJOURNMENT