March 12, 2024 at 6:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ESTABLISH QUORUM

2. FLAG SALUTE

3. Recognition of Future Chef's Competition Winner, Kallie Wright.

4. Recognition of Girls' Swim Team Academic State Championship.

5. CONSENT AGENDA

All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.

5.a. Approve the Minutes of the February 13, 2024, Regular Board Meeting.

5.b. Approval of Financial Fund Reports for General Fund, Building Fund, Bond Fund, and Activity Fund.

5.c. Approve the Encumbrances for the General Fund Non Payroll # 754-818 ($990,073.19), General Fund Payroll # 70000-70706 ($13,076,567.45), the Encumbrances for the Building Fund Non Payroll # 15-16 ($14,400.00), the change orders for the General Fund encumbrances ($7,443,33), and the change orders for the Building Fund encumbrances ($1,750.00). 

5.d. Approve the additions to the following Activity Fund accounts: (1) 910-Class of 2027, (2) 915-Cancer Fund Drive, (3) 951-Hospitality

6. Discussion and possible action on the Revised Parents Bill of Rights Policy and Table of Contents.

7. Discussion and possible action to approve the 8th Annual Summer Bethany Public Schools STEM Camps

8. Discussion and possible action to approve the District's Capacity of students in each grade at each school site as presented.

9. Discussion and possible action to add a Certified Athletic Trainer position for the 2024-2025 school year. 

10. Discussion and possible action to add a Special Education teacher position.

11. Discussion and possible action to approve wearing specific cords at graduation.

12. Discussion and possible action to approve the following contracts/agreements for FY'24: (a) Bledsoe, Hewett, & Gullekson Certified Public Accountants, PLLLP Contract for Financial Audit of Bethany Public Schools for the 2023-2024 school year, (b) GameTime Inflatables Contract # 1, (c) GameTime Inflatables Contract # 2, (d) Brightly Contract, (e) Bethany Elementary School Varsity Brands Yearbook agreement, (f) Bethany Middle School Varsity Brands Yearbook agreement, (g) OneNet Annual Ratification Agreement, (h) Southern Nazarene University Class Outing agreement.

13. Discussion and possible action to approve the following out-of-town/out-of-state/overnight trips: (a) Track and Field to participate in the 2024 Wichita State Shocker Pre-State Challenge in Wichita, KS, on April 11-12, 2024 with expenses to be paid out of the Track Activity Fund, (b) Speech and Debate to participate in the Regional Tournament, in Alva, OK, on March 22-23, 2024 with lodging expenses to be paid out of the Speech Activity Fund, (c) Golf to participate in the 4A State Golf Preview in Grand Lake, OK, on April 18, 2024, with expenses to be paid out of the Golf Activity Fund, (d) Golf to participate in the Max Williamson Invitational Ardmore, OK, on April 22, 2024, with expenses to be paid out of the Golf Activity Fund, (e) David Jewell to attend the National Association of Secondary School Principals conference in Nashville, TN on
July 15-17, 2024, 

14. STAFF REPORTS

15.  Proposed executive session to discuss the retirement of Tracy Williford, to discuss the resignation of Lousondra Waltz, Sherene Agha, Anthony Brady, and the employment of Heather Graham, Molly Digiantomasso, Andrea Stewart, Karla White, Carly Baxter, Anna Miller, Adam Forester, Jae Simmons, and to discuss the Athletics/Arts Activity Director interview process as authorized by 25 O.S. § 307 (B)(1).

15.a. Vote to convene or not to convene into Executive Session

15.b. Acknowledge return to open session

15.c. Executive session minutes compliance announcement.

16. Discussion and possible board action to approve the retirement of Tracy Williford, Middle School Counselor.

17. Discussion and possible board action to approve the resignation of Lousondra Waltz, Certified Middle School Teacher.

18. Discussion and possible board action to approve the resignation of Sherene Agha, HS Teaching Assistant.

19. Discussion and possible board action to approve the resignation of Anthony Brady, Assistant Baseball Coach.

20. Discussion and possible board action to approve the employment of a Registered Nurse. 

21. Discussion and possible board action to approve the employment of an English Language (EL) Coordinator.

22. Discussion and possible board action to approve the employment of a Band Assistant.

23. Discussion and possible board action to employ Andrea Stewart, Karla White, Carly Baxter, and Anna Miller to work two summer STEM camps and to receive compensation in the amount of $600 each from the STEM activity account for said work.

24. Discussion and possible board action to employ Adam Forester as the STEM Camp Administrator to monitor STEM camp finances and provide bus transportation as needed and to receive compensation in the amount of $400 from the STEM activity account for said work.

25. Discussion and possible action to employ of Jae Simmons as a long-term substitute for 6th Grade Western Geography and to be paid $100.00 per day as compensation for said work. 

26. INFORMATION ITEMS

26.a. No school on Friday, March 15, 2024.

26.b. Spring Break on March 18th - 22nd, 2024.

27. BOARD MEMBER COMMENTS

28. SUPERINTENDENT REPORT

29. ADJOURNMENT