March 6, 2023 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on Motion to formally adopt Agenda.
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Consent Agenda
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Approval of the BOE Meeting Minutes.
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2.17.2023-BOE Meeting Minutes-Special
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2.28.2023-BOE Meeting Minutes-Special-Bond 2023
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Approval of the 2022-23 General Fund Purchase Order Encumbrance numbers 815 through 909.
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Approval of the 2022-23 Building Fund Purchase Order Encumbrance numbers 205 through 215.
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Approval of 2022-23 Child Nutrition Fund Purchase Order Encumbrance numbers 60 through 64.
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Approval of 2022-23 Bond Fund 31 Purchase Order encumbrance numbers 4 and 5.
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Approval of 2022-23 Bond Fund 32 Purchase Order Encumbrance numbers 21 and 22.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2023-24 Yearbook Contracts for Sapulpa Public Schools:
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Sapulpa High School--Herff Jones
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Sapulpa Jr. High--Herff Jones
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Sapulpa Middle School--Walsworth
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Freedom Elementary--Herff Jones
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Holmes Park Elementary--Jostens
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Jefferson Heights Elementary-Ruth Kelly Studio
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Liberty Elementary Stem Academy-Jostens
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Approval of the 2022-23 Audit Contract and Engagement Letter with Bledsoe, Hewett & Gullekson.
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Approval of Municipal Accounting System (MAS) Software Service Agreement for the 2023-24 school year.
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Approval of the 2023-24 Lincoln Christian Winter Classic Contract for Girls Varsity Basketball.
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Approval of the 2023 Bishop Kelley Invitational Contract for Boys Varsity Basketball.
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Declaration of Surplus
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Freedom Elementary--Library Books
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Approval of Out-of-State Activity Request as per attachment.
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Track and CC--Chanute, KS
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Approval of Fundraisers as per attachment.
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Hearing from the Public
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Information and Discussion Items
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New Electronic Records, Contracting and Signatures Policy 131, first read
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2023 Bond Update
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Action Items
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New Business - items not known or foreseen when agenda was posted.
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Discussion, motion, and vote on a motion to approve/disapprove the Student Mental Health Protocol, second read.
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Discussion, motion, and vote on a motion to approve/disapprove the District (School Year) Calendar 2023-24.
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Discussion, motion, and vote on a motion to approve/disapprove a Financial Advisory Services Agreement with BOK Financial Securities, Inc.
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Discussion, motion, and vote on a motion to approve/disapprove an Architectural Services Agreement and Addendum with Reed Architecture & Interiors.
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Proposed Executive Session to discuss Personnel as listed, to conduct the ongoing evaluation of the Superintendent, and to discuss whether or not to accept the resignation of Scott Maxville as authorized by 25 O.S. Section 307(B)(1)&(7) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
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To acknowledge the Board has returned to Open Session
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Statement of Executive Session Minutes
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
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Vote to approve/disapprove FMLA request for Larry Crocker, effective November 07, 2022, through February 17, 2023.
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Vote to approve/disapprove authorizing Larry Crocker to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
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Vote to approve/disapprove FMLA request for Christina Clanton, effective February 21, 2023, through May 16, 2023.
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Vote to approve/disapprove authorizing Christina Clanton to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
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Vote to approve/disapprove FMLA request for Denise Hewitt, effective March 20, 2023, through June 5, 2023.
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Vote to accept/reject the resignation agreement with Scott Maxville and authorize the Board President and Board Clerk to execute the resignation agreement.
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Vote to accept Resignations received since the last board meeting.
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Adjournment
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