August 14, 2025 at 6:00 PM - Special Board Meeting

1.  OPENING

a. Call to order and roll call

b. Statement of Compliance with the Open Meeting Act

c. Public Comments

d. Superintendent’s Spotlight - Justin Hunt - Comments and video(s) highlighting student and school events, activities, and accomplishments

2.  GOVERNANCE

a. Board Committee Reports

b. Consideration and possible action to approve the Employment of Relatives & Relationships Workplace Policy

c. Consideration and possible action to approve the Board Employment Decisions Policy 

3.  LEADERSHIP/ADMINISTRATION

a. Superintendent Report - Student Enrollment, Student Highlights, and School Update 

b. Finance Update 

c. Consideration and possible action on financial statements for the period ending June 30, 2025 

4. CONSENT AGENDA (Action)

a. Consideration and possible action on the minutes of the Epic Charter School July 17, 2025, Regular Board Meeting

b. Consideration and possible action to accept the FY25 purchase orders/encumbrances, and payroll activity

c. Consideration and possible action to accept the FY26 purchase orders/encumbrances, and payroll activity

d. Consideration and possible action on employee changes 

e. Consideration and possible action to declare identified inventory items as Surplus 

f. Notice of the 2025-2026 Epic Charter Schools Student & Parent Handbook 

g. Notice of the 2025-2026 Epic Charter Schools Employee Handbook 

h. Consideration and possible action to approve the 2025-2026 Epic Charter Schools Gifted and Talented Education Plan

i. Consideration and possible action to approve the 2025-2026 Epic Charter Schools Gifted and Talented Education Advisory Board 

j. Consideration and possible action to approve the FY26 Purchase Order Request for Ogletree Deacons  

k. Notice of Memorandum of Understanding (MOU) with Kiamichi Technology Center for Math and Science Courses, 107 S. 15th St., Hugo 

l. Consideration and possible action to approve the FY26 Purchase Order Request for UPS for additional funds for student asset returns 

m. Consideration and possible action to approve the amended FY26 Contract Approval Form with AT&T Mobility, LLC for additional wireless services 

n. Item(s) removed from Consent Agenda for separate discussion and possible action

5.  EXECUTIVE SESSION

a. Discussion and possible action to enter into Executive Session pursuant to 25 O.S. § 307(B) (1) to discuss: I. the employment and hiring of a Superintendent; and II. the employment and hiring of a Director of Public Relations.  

a.1. Vote to Convene in Executive Session

a.2. Vote to Acknowledge Return to Open Session

a.3. Statement of Executive Session Minutes

a.4. Discussion and possible action regarding the matters discussed in the Executive Session

6.  ADJOURNMENT

a. Consideration and vote to adjourn