August 9, 2023 at 5:30 PM - Regular Board Meeting

1.  Opening

a. Call to order and roll call

b. Public Comments

c. Superintendent’s Spotlight - Bart Banfield - Comments and video(s) highlighting student and school events, activities, and accomplishments

2.  Governance

a. Board Committee Reports

b. Consideration and possible action on Board Secretary

c. Discussion Advancing Epic Governance - Dr. Robert Sommers

3.  Leadership/Administration:

a. Superintendent Report - Student Enrollment, Student Highlights, and School Update - Bart Banfield

b. Deputy Superintendent of Finance Update - Jeanise Wynn

b.1. Consideration and possible action on financial statements for the period ending June 30, 2023

b.2. Consideration and possible action to approve the amended budget for the 2023-2024 school year pursuant to the School District Budget Act (Okla. Stat. 70§5-150-161) 

4. Consent Agenda (Action)

a. The following items concern reports and items of a routine nature normally approved at Board meetings. They will be considered and voted on together as a group with one vote; provided, however, any Board member may ask to have any item(s) removed from the consent docket for discussion and a separate vote. The Consent  Agenda includes consideration and possible action upon any and all of the following items: 

b. Consideration and possible action on the minutes of the Epic Charter School July 12, Regular Board Meeting

c. Consideration and possible action on purchase orders/encumbrances numbered 1186-1388 including payroll encumbrance PO #2024-11-1222 per report as of August 4, 2023.

d. Consideration and possible action on employee changes from July 2 to August 1, 2023

e. Consideration and possible action on the 2023-2024 Epic Charter School Policy Manual 

e.1. Bullying Policy

e.2. Policy - Health Education Requirement

e.3. Policy - Holocaust Education

e.4. Policy - Immunizations

e.5. Policy - Prohibition of Race and Sex Discrimination in Curriculum and Complaint Process - Complaint Form

e.6. Policy - Prohibition of Race and Sex Discrimination in Curriculum and Complaint Process

e.7. Policy - RAVE Policy

e.8. Policy - Records Investigation

e.9. Policy - Riley's Rule

e.10. Policy - Harassment Based on Sex, Race, National Origin, Disability, or Religion

e.11. Policy - Graduation Requirement Exemption

e.12. Policy - Evaluations Under the Individualized With Disabilities Education Act (IDEA) Policies and Procedures

e.13. Policy - Federal Programs Complaint Process

e.14. Policy - Homeless Students

e.15. Policy - Military Recruiter Access

e.16. Policy - Board and Financial Records Management Procedures

e.17. Policy - Student Residency

e.18. Policy - Surplus Property

e.19. Policy - Title I Parental Involvement

e.20. Policy - Use of School Facilities

e.21. Policy - Administrative Guidance

e.22. Policy - Public Gifts/Donations

e.23. Policy - Weapons-Free School

e.24. Policy - Electronic Signatures

e.25. Policy - Energy Discrimination Protection Policy

e.26. Policy - ID Card Mental Health Policy

e.27. Policy - Medication Request and Release Requirements

e.28. Policy - Professional Development OSDE-SES Certification Reimbursement

e.29. Policy - Qualification - Teachers

e.30. Policy - School Library Age Appropriate Material and Prohibited Materials Policy

e.31. Policy - Student Transfer - Capacity - Lottery Policy

e.32. Policy - Suspension of Students

e.33. Policy - Testing Program Student Surveys (Regulation)

e.34. Policy - Wireless Telecommunication Devices

e.35. Policy - Drug-Free Workplace

e.36. Policy - Hazing

e.37. Policy - Information Coordinator

e.38. Policy - Limited English Proficiency Instruction

e.39. Policy - Reporting Students Under the Influence of or Possessing Alcoholic Beverages or Controlled Dangerous Substances

e.40. Policy - School Visitors (Grievance/Appeals Process)

e.41. Policy - School Visitors

e.42. Policy - Title I Paraprofessionals 

e.43. Policy - Whistleblower Policy

e.44. Policy - Director Background Screening

e.45. Policy - Minutes

e.46. Policy - Application for Director Positions

e.47. Policy - Attendance, Truancy and Withdrawl

e.48. Policy - Carver Governance

e.49. Policy - Contracting and Purchasing

e.50. Policy - Defining and Regulating Biological Sex Policy

e.51. Policy - Director Annual Statements and Reviews

e.52. Policy - Employee Code of Ethics

e.53. Policy - Employment of Relatives and Relationships in the Workplace Policy

e.54. Policy - Fixed Assets and Inventories

e.55. Policy - Public Gifts/Donations

e.56. Policy - Management and Accounting of Funds

e.57. Policy - Native American Students

e.58. Policy - Nondiscrimination

e.59. Policy - Open Records

e.60. Policy - Operation of Board Committees

e.61. Policy - Purchasing Card

e.62. Policy - Succession Plan

e.63. Policy - Suicide Prevention Policy and Mental Health Crisis Reponse Policy

e.64. Policy - Travel & Expense Reimbursement

e.65. Policy - Transfer and Release of Confidential Information and FERPA Policy

e.66. Policy - Title IX

e.67. Policy - Written Compensation

e.68. Policy - Internet and Other Computer Networks Acceptable Use and Internet Safety

f. Consideration and possible action on Dr. Susan Hodges for our SY23-24 Gifted Advisory Board. These members represent various areas of our school and families. She will be serving a two-term service on the advisory board.

g. Consideration and possible action to declare item(s) surplus or obsolete property and authorize the administration to dispose of the property. Board Surplus and Spoilage Report and Printer Catalog

g.1. BOE Surplus-Spoilage Report 8-9-23

g.2. Printer Catalog 8-9-23

h. Consideration and possible action on Benchmark Food Services contract

i. Consideration and possible action on City Wide contract. 

j. Consideration and possible action on Eluma Therapy contract

k. Consideration and possible action on EmpowerU contract

l. Consideration and possible action on Kellogg and Sovereign Consultant Services

m. Consideration and possible action on Lease-Broken Arrow-3100 New Orleans St

n. Consideration and possible action on Lease-Penn Square Mall

o. Consideration and possible action on Mindshine contract

p. Consideration and possible action on MOU-Cedar Ridge Behavioral Hospital

q. Consideration and possible action on MOU-Child Care Inc

r. Consideration and possible action on MOU-Northwest Technology Center

s. Consideration and possible action on MOU-Red River Youth Academy

t. Consideration and possible action on MOU-Thunderbird Challenge Program contract

u. Consideration and possible action on MOU-Willow Crest/Moccasin Bend Ranch

v. Consideration and possible action on No Red Ink contract

w. Consideration and possible action on TeleComp calculator purchase

x. Consideration and possible action on TeleComp-Securly contract

y. Consideration and possible action to ratify Lease-OKC-7720 NW 85th Terrace for FY24. Amount to be paid in FY24 - $484,137.00.

z. Item(s) removed from Consent Agenda for separate discussion and possible action

5.  Adjournment

a. Consideration and vote to adjourn