October 7, 2024 at 5:00 PM - Regular Board Meeting

1. Call to order, roll call of members to establish a quorum

2. Acknowledgment of Guests:

3. Public Participation:

4. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

4.A. Minutes of the regular board meeting of September 9, 2024.

4.B. Employment of personnel for temporary and part-time positions

5. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

5.A. Encumbrances from the general fund for purchase order numbers 657 to 810 and 70094 to 70095 in the amount of $307,034.74

5.B. Encumbrances from the building fund for purchase order number 15 in the amount of $4,000.00

5.C. Change orders from the general fund for purchase orders 16, 29, 48, 58, 59, 78, 105, 107, 143, 167, 202, 232, 237, 318, 343, 348, 389, 392, 405, 436, 443, 455, 469, 471, 479, 505, 510 ,516, 522, 532, 559, 560, 577, 579, 582, 589, 590, 613, 625, 627, 636-640,643, 644, 646, 652, 70034, 70085, 70091, and 70093 in the amount of ($6,195.89)

5.D. Change in appropriations in the general and building funds with no change in bottom line totals

5.E. Treasurer's report

5.F. Activity fund reports and adjustments

6. Superintendent's Report:

6.A. Acknowledge the receipt of the notice of Oklahoma State Department of Education Accreditation.

6.B. Discussion and possible action to approve a board resolution calling for a possible Primary Election on February 11, 2025 and the Annual School Election on April 1, 2025 for Zone 5 Member of the Board of Education (reference HB2082(2018)).  (Possible Board Action) 

6.C. Discussion and possible action to approve an FY2025 school board policy addition.  (Possible Board Action)

Section 3 - Identity Theft Prevention

6.D. Discussion and possible action to approve the corrected Estimate of Needs for FY2025. (Possible Board Action)

6.E. Discussion and possible action to approve Phase 2 of the Door Access Control Project. (Possible Board Action)

6.F. Discussion and possible action to approve the purchase of new school vehicles. (Possible Board Action)

6.G. Discussion and possible action to approve the engagement of The Center for Education Law, P.C. to advise the board during personnel due process hearing(s).  (Possible Board Action)

6.H. Proposed executive session to discuss the employment of a BIS Health Coordinator for the Alva Campus and to approve a Civic Membership contract for Melinda Barton for FY2025. (25 O.S. § 307 (B)(1)) (Possible Board Action)

6.H.1. Possible vote to convene in executive session.  (Possible Board Action) 

6.H.2. President’s acknowledgment of the board’s return to open session.

6.H.3. Clerk’s executive session compliance announcement.

6.I. Discussion and possible action to approve the employment of a BIS Health Coordinator for the Alva Campus. (Possible Board Action)

6.J. Discussion and possible action to approve a Civic Membership contract for Melinda Barton for FY2025. (Possible Board Action)

7. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

8. Announcements:
October 17th -21st - Fall Break
November 4th  – Next Regular Board Meeting – Fairview Campus
December 2nd - 4th from 8:00am to 5:00pm - Filing Period for Zone 5 Board Member

9. Adjourn