May 9, 2024 at 12:00 PM - Re-scheduled Regular Board Meeting

1. Call to order, roll call of members to establish a quorum

2. Acknowledgment of Guests:

3. Public Participation:

4. Report on results of April 2024 School Election.

4.A. Oath of Office to Elden Edingfield –  Office 4, Zone 4.

4.B. Reorganization of the Board of Education for the coming year (Board Action)

5. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

5.A. Minutes of the regular board meeting of April 2, 2024

5.B. Employment of personnel for temporary and part-time positions
 

6. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

6.A. Encumbrances from the general fund for purchase order numbers 1339 to 1516, 70088 and 70089 in the amount of $293,899.52

6.B. Change orders from the general fund for purchase orders 59, 69-73, 81, 82, 148, 199, 200, 201, 207, 218, 236, 238, 253, 315, 318, 322, 323, 330, 331, 332, 334, 335, 338, 339, 343, 363, 430, 434, 521, 685, 740, 824, 847, 881, 957, 987, 1059, 1063, 1123, 1211, 1227, 1233, 1236, 1244, 1245, 1253, 1257, 1275, 1279, 1281, 1299, 1301, 1303, 1305, 1308, 1309, 1311, 1312, 1314, 1315, 1317, 1318, 1321, 1325, 1329, 1333, 1334, 1336, and 70043 in the amount of ($98,818.91)

6.C. Change orders from the building fund for purchase order 16 in the amount of ($82.02)

6.D. Change in appropriations in the general and building funds with no change in bottom line totals

6.E. Treasurer's report

6.F. Activity fund reports and adjustments

7. Superintendent's Report:

7.A. Report of Student Contests

7.B. Discussion and possible action to update student contest reimbursement procedures from the Activity Fund.

7.C. Discussion and possible action on the FY 2024-2025 update to the Capital Improvement Plan. (Possible Board Action)

7.D. Discussion and possible action on the FY 2024-2025 Professional Development Plan.  (Possible Board Action)

7.E. Discussion and possible action on a contract for audit of the 2024-2025 Fiscal Year by the firm of S & B CPA's & Associates, PLLC, subject to the firm being listed on the approved auditors list by the Oklahoma Department of Career and Technology Education.  (Possible Board Action)

7.F. Discussion and possible action on a contract for preparation of the annual financial statements for FY 2023-2024 and the Estimate of Needs for FY 2024-2025 by the firm of Chas. W. Carroll, P.A. (Possible Board Action)

7.G. Consent Agenda:  The following items may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

7.G.1. Discussion and possible action on an agreement with the Gooden Group for FY 2024-2025 with Meridian Technology Center acting as fiscal agent. 

7.G.2. Discussion and possible action on an agreement for Statewide Marketing for FY 2024-2025 with Francis Tuttle Technology Center acting as fiscal agent.  

7.G.3. Discussion and possible action on a memorandum of understanding with OkACTE/ACTE for positional memberships.

7.G.4. Discussion and possible action to approve the Major County Hazard Mitigation Resolution.

7.H. Proposed executive session to discuss the Superintendent’s recommendation for employment of Support Staff for FY 2024-2025.  (25 O.S. § 307 (B)(1))  See List of Support Staff below

SUPPORT STAFF LISTING
For consideration of FY 2024-2025 Employment

ALVA CAMPUS – FY2024 Current Assignment
Felipe Arizmendi - Custodian
Elizabeth Bittle – Assistant Financial Officer
Angela Flynt – Central Office Administrative Professional
Jessica Kriegh – BIS/ACD Administrative Professional
Faustino Fraire – Maintenance Director
Richard Towns – Custodian

FAIRVIEW CAMPUS – FY2024 Current Assignment
Kelley Burggraf – BIS/ACD Administrative Professional
J. Shane Glover – Maintenance Director
Shelly Nightengale – Custodian
Brenda Munger – Custodian
Amanda Robinson – Central Office Administrative Professional
Brenda Waggoner – Assistant Financial Officer

7.I. Possible vote to convene in executive session.  (Possible Board Action) 

7.J. President’s acknowledgement of the board’s return to open session.

7.K. Clerk’s executive session compliance announcement.

7.L. Discussion and possible action on the employment of Support Staff for FY 2024-2025 school year. (Possible Board Action) See List above

7.M. Discussion and possible action to approve a contract with Gary Murrow for an unused sick leave payment as per policy. (Possible Board Action)

7.N. Discussion and possible action to approve the resignation of Kala Mead as of May 31, 2024.  (Possible Board Action)

8. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

9. Announcements:
May 16, 2024 - Foundation Golf Tournament begins at 9:30am
May 17, 2024 - Last Day of School
June 3, 2024 – Next Regular Board Meeting – Alva Campus

10. Adjourn