March 4, 2024 at 5:00 PM - Regular Board Meeting
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1. Call to order, roll call of members to establish a quorum
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2. Acknowledgment of Guests:
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3. Public Participation:
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4. Presentation: FY2022-2023 Annual Audit Report by a representative of the firm of S & B CPA's and Associates, PLLC followed by a discussion and possible action on the annual audit. (Possible Board Action).
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5. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.
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5.A. Minutes of the regular board meeting of February 5, 2024.
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5.B. Items as surplus to be disposed of by the district
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5.C. Employment of personnel for temporary and part-time positions
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5.D. Student fundraisers
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6. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.
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6.A. Encumbrances from the general fund for purchase order numbers 1140 to 1247 in the amount of $56,057.07
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6.B. Change orders from the general fund for purchase orders 14, 15, 24, 206, 370, 404, 447, 452, 464, 500, 581, 653, 691, 863, 968, 973, 999, 1001, 1005, 1012, 1031, 1032, 1035, 1057, 1059, 1062, 1070, 1074, 1075, 1078, 1087, 1099, 1112, 1115, 1119, 1122, 1125, 1129, 1131, 1134, 1135, and 1137 in the amount of ($24,300.20)
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6.C. Encumbrances from the building fund for purchase order number 27 in the amount of $8,000.00
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6.D. Change orders from the building fund for purchase order 23 in the amount of ($585.00)
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6.E. Change in appropriations in the general and building funds with no change in bottom line totals
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6.F. Treasurer's report
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6.G. Activity fund reports and adjustments
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7. Superintendent's Report:
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7.A. Report of Student Contests.
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7.B. Discussion of Financial Disclosure for Board Members.
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7.C. Discussion and possible action to send students and instructors to National Contests and pay expenses. (Possible Board Action)
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7.D. Discussion and possible action on the Marketing Plan for FY 2024-2025. (Possible Board Action)
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7.E. Discussion and possible action on a contract for services with ADPC for FY 2024-2025. (Possible Board Action)
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7.F. Proposed executive session to discuss the employment of an Agriculture and Small Business Development Coordinator, the employment of a Maintenance Director for the Alva Campus, and the employment of Professional Staff for FY 2024-2025 (25 O.S. 307 (B)(1)). (Possible Board Action) See list of Professional Services staff below.
PROFESSIONAL STAFF EMPLOYMENT CONSIDERATION FOR FY 2024-2025 FY2024 CURRENT ASSIGNMENT: Melinda Barton – Director of Marketing – Alva & Fairview |
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7.G. Vote to convene in executive session. (Possible Board Action)
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7.H. President’s acknowledgement of the board’s return to open session.
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7.I. Clerk’s executive session compliance announcement.
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7.J. Possible action on the employment of an Agriculture and Small Business Development Coordinator. (Possible Board Action)
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7.K. Possible action on the employment of a Maintenance Director for the Alva Campus. (Possible Board Action)
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7.L. Possible action on the employment of the Professional Staff for FY 2024-2025. (Possible Board Action) See full list above.
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8. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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9. Announcements:
March 18 - 22, 2024 - Spring Break April 2, 2024 – TUESDAY Next Regular Board Meeting – Alva Campus April 5-9, 2024 - NSBA Conference - New Orleans, LA |
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10. Adjourn
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