February 5, 2024 at 5:00 PM - Regular Board Meeting

1. Call to order, roll call of members to establish a quorum

2. Acknowledgment of Guests:

3. Public Participation:

4. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

4.A. Minutes of the regular board meeting of January 8, 2024.

4.B. Items as surplus to be disposed of by the district

5. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

5.A. Encumbrances from the general fund for purchase order numbers 1001 to 1139 in the amount of $128,306.90

5.B. Change orders from the general fund for purchase order numbers 25, 27, 74, 152, 188, 189, 191, 248, 256, 263, 289, 296, 303, 386, 393, 465, 469, 479, 491, 566, 783, 813, 864, 891, 939, 954, 967, 975, 978, 979, 984, 991, 992, 994-996, 1000, 70035-70086 in the amount of ($8,361.61)

5.C. Encumbrances from the building fund for purchase order numbers 23 to 26 in the amount of $140,035.00

5.D. Change orders from the building fund for purchase order number 17 in the amount of $117.66

5.E. Change in appropriations in the general and building funds with no change in bottom line totals

5.F. Treasurer's report

5.G. Activity fund reports and adjustments

6. Superintendent's Report:

6.A. Report of Student Contests

6.B. Discussion and possible action to approve campus calendars for FY2024-2025. (Possible Board Action).

6.C. Discussion and possible action to approve a cooperation agreement with The Oklahoma Purchasing System (TOPS) for their competitive procurement process.  (Possible Board Action).

6.D. Proposed executive session to discuss the re-employment of Alva Campus Assistant Superintendent Jeremy Eaton and Fairview Campus Assistant Superintendent Colt Shaw for FY 2024-2025.  (25 O.S. Section 307 (B) (1)). (Possible Board Action)

6.E. Vote to convene into executive session. (Possible Board Action)

6.F. President's acknowledgement of the board's return to open session.

6.G. Clerk's executive session compliance announcement.

6.H. Discussion and possible action to approve or disapprove re-employment of Alva Campus Assistant Superintendent Jeremy Eaton for FY2024-2025. (Possible Board Action)

6.I. Discussion and possible action to approve or disapprove re-employment of Fairview Campus Assistant Superintendent Colt Shaw for FY2024-2025. (Possible Board Action)

7. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

8. Announcements:
March 4, 2024 – Next Regular Board Meeting – Fairview Campus

9. Adjourn