September 11, 2023 at 5:00 PM - Regular Board Meeting

1. Call to order, roll call of members to establish a quorum

2. Acknowledgment of Guests:

3. Public Participation:

4. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

4.A. Minutes of the regular board meeting of August 7, 2023

4.B. Employment of personnel for temporary and part-time positions

4.C. Student fundraisers

5. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

5.A. Encumbrances from the general fund for purchase order numbers 532 to 687 in the amount of $234,149.49

5.B. Change orders from the general fund for purchase orders 10, 18, 43, 50, 61, 67, 88, 99, 114, 249, 251, 261, 282, 301, 309, 312, 324, 341, 350, 390, 392, 394, 403, 408, 415, 440, 441, 468, 492, 509, 511, 513, 514, 517, 520, 522-526, 528, and 531 in the amount of $105,355.24

5.C. Change orders from the building fund for purchase order 12 in the amount of $7.40

5.D. Change in appropriations in the general and building funds with no change in bottom line totals

5.E. Treasurer's report

5.F. Activity fund reports and adjustments

6. Superintendent's Report:

6.A. Report of student enrollment

6.B. Acknowledge the receipt of the notice of Oklahoma State Department of Education Accreditation.

6.C. Discussion of health, dental, vision and life insurance premiums for 2024.

6.D. Discussion of a Memorandum of Understanding with the Northwest Center of Behavioral Health for mental health referrals and services for FY2024. 

6.E. Discussion and possible action to approve a formal letter of intent to apply for an Opioid Abatement Board Grant.  (Possible Board Action)

6.F. Discussion and possible action to approve sending board members and selected staff to NSBA April 5-8, 2024 and pay expenses.  (Possible Board Action)
https://community.nsba.org/events/calendar

6.G. Discussion and possible action to approve sending Alva Campus Assistant Superintendent Jeremy Eaton and Fairview Campus Assistant Superintendent Colt Shaw to OkACTE Career Tech Program Exploration in Kenosha, Wisconsin October 22-25, 2023 and pay expenses.  (Possible Board Action)

6.H. Discussion and possible action to approve FY2023-2024 school board policy revisions. (Possible Board Action)  
FY2023-2024 Board Policy Updates:
Section 6 - Unused Sick Leave
Section 10 - Administration of Medicine to Minor Students
Section 11 - Discrimination Prohibition on Race and Sex Discrimination

6.I. Discussion and possible action to approve the Estimate of Needs for FY 2023-2024 and Financial Statements for FY 2022-2023.  (Possible Board Action)

7. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

8. Announcements:
September 30, 2023 - Practical Nursing Graduation at 11am in the Alva Campus Seminar Room
October 2, 2023 – Next Regular Board Meeting – Alva Campus

9. Adjourn