June 5, 2023 at 5:00 PM - Regular Board Meeting

1. Call to order, roll call of members to establish a quorum

2. Acknowledgment of Guests:

3. Public Participation:

4. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

4.A. Minutes of the regular board meeting of May 1, 2023

4.B. Items as surplus to be disposed of by the district

4.C. Employment of personnel for temporary and part-time positions

5. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

5.A. Encumbrances from the general fund for purchase order numbers 1385 to 1505 in the amount of $173,757.61

5.B. Encumbrances from the building fund for purchase order number 15 in the amount of $843.50

5.C. Change orders from the general fund for purchase orders 53, 55, 62, 74-76, 119, 122, 124, 125, 137, 140, 145-147, 151-154, 160-163, 165, 166, 168, 170-173, 180-188, 193, 195-197, 204, 206-209, 215-225, 227, 228, 231, 233, 236, 237, 239, 241, 243, 250, 262, 264, 274-282, 284-287, 291, 294-296, 301, 305, 307, 313, 319, 326, 340, 342-346, 352-354, 365, 372, 373, 377, 380, 386, 389, 393, 394, 424, 427, 432, 441, 451, 454, 459, 475, 479, 487, 489, 492, 500, 504, 507, 508, 524, 526, 540, 542, 548, 557, 558, 571, 572, 588, 602, 604, 610, 611, 615, 617, 622, 629, 653, 668, 683, 699, 702, 704, 709-712, 714-717, 726, 733, 746, 768, 769, 771, 774, 785, 795, 798, 799, 820, 821, 831, 842, 847, 855, 865, 880, 901, 904, 923, 927, 928, 935, 942, 944, 952, 954, 967, 969, 974, 979, 980, 1006, 1011-1013, 1016, 1020, 1056, 1077, 1078, 1097, 1102, 1105, 1106, 1110, 1117, 1129, 1135, 1161, 1169, 1171, 1179, 1184, 1189, 1198, 1205, 1216, 1221, 1230, 1231, 1241-1243, 1245-1253, 1258, 1259, 1263, 1267, 1270, 1279, 1282-1284, 1286, 1295, 1296, 1299, 1301, 1302, 1310, 1321, 1325, 1327, 1328, 1332, 1334-1336, 1339, 1343, 1344, 1348, 1351, 1352, 1354-1356, 1359-1361, 1363, 1365-1367, 1369, 1371, 1372, 1380-1382, and 1384 in the amount of ($149,759.68)

5.D. Change orders from the building fund for purchase orders 1, 6, 9, and 11 in the amount of ($17,379.44)

5.E. Change in appropriations in the general and building funds with no change in bottom line totals

5.F. Treasurer's report

5.G. Activity fund reports and adjustments

6. Superintendent's Report:

6.A. Discussion and possible action to house and refurbish the Audiometric Testing Trailer previously purchased in consortium with Meridian Technology Center, Autry Technology Center, Chisholm Trail Technology Center, and Pioneer Technology Center.  (Possible Board Action)

6.B. Consent Agenda:  The following items may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

6.B.1. Transfer (clear out) of certain accounts in the Activity Fund to the General Fund.

6.B.2. Appointment of Daren Slater as official purchasing agent and authorized agent for receipt and disbursement of federal funds.

6.B.3. Appointment of Ashlee Sneary as Encumbrance Clerk, Minutes Clerk and alternate purchasing agent.

6.B.4. Appointment of Woods County Treasurer, Rachel Spellman-Hughes, as the Treasurer for the District.

6.B.5. Approval of Activity Fund Accounts for Alva and Fairview Campuses.  

6.B.6. Appointment of Activity Fund Custodians and Co-Signers. 

6.B.7. Approval of Investment Resolution with Woods County.

6.B.8. Approval of AFPlanServ as our 403(b) and 457(b) Plan Administrator and the following companies as members of our plan: American Fidelity Assurance and GWN Securities.

6.B.9. Approval of the 401(a) Plan with GWN Securities as our 401(a) provider.

6.B.10. Approval of out-of-state travel and payment of expenses incurred for BIS Training/Consultations, Student Organization Conferences, Board Conferences and other Staff Conferences as recommended by the Superintendent.

6.B.11. Approval to send Board Members and Administration to OSSBA/CCOSA conference August 24-27, 2023 and pay expenses.  https://www.ossba.org/education-leadership-conference/

6.B.12. Appointment of a Board Member to act as voting delegate to the OSSBA Delegate Assembly.

6.B.13. Approval to send Board Members and selected staff to the NSBA Conference April 5 - April 9, 2024 and pay expenses.  https://www.nsba.org/Events/NSBA-2024-Annual-Conference-and-Exposition

6.B.14. Approval of tuition and fees for FY2023-2024.

6.B.15. Approval of the FY2024 Strategic/Continuous Improvement Plan.

6.B.16. Approval of the FY2023-2024 Temporary Appropriations and Budgetary Request.  

6.C. Consent Agenda:  The following items may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.
Discussion and possible action to approve the renewal of memberships/agreements with the following:

6.C.1. OSSBA Membership.

6.C.2. NSBA  Membership. 

6.C.3. Agreement with Rosenstein, Fist and Ringold for possible attorney services and policies. 

6.C.4. Agreement with Woods County to employ council and pay pro-rated various shares with entities.

6.C.5. Agreement/Lease contract with NWOSU for the athletic practice field at Alva. 

6.C.6. Agreement with the Northwest Technology Center Education Foundation. 

6.C.7. Agreement with the City of Alva for a Student Resource Officer. 

6.C.8. Agreement with the Major County Sheriff’s Office for a Student Resource Officer. 

6.C.9. Agreement with the Woods County Economic Development Committee.

6.C.10. Contract with John’s Farms for farm ground lease at the Fairview Campus. 

6.C.11. Agreement with Circuit Engineering District 8 (CED8) to utilize services.

6.D. Consent Agenda:  The following items may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.
Discussion and possible action to approve the renewal of the following insurance policies:

6.D.1. Resolutions for Alva and Fairview Campuses to join OSIG (Oklahoma Schools Insurance Group). 

6.D.2. Renewal with OSIG for Legal Liability, Fleet, Property and General Liability Insurances for both the Alva and Fairview Campuses. 

6.D.3. Renewal with OSAG for Workers’ Compensation Insurance. 

6.D.4. Renewal of Surety Bonds for the Superintendent and Financial Officers pursuant to title 70 § 5-116a and renewal of the Surety Bond for the Minutes Clerk pursuant to title 70 § 5-119.

6.E. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.
Discussion and possible action to approve extra duty contracts for:

6.E.1. Debra Button, Brooke Meyer, and L. Brenna Koppitz to supervise students and attend the HOSA International Leadership Conference June 21-25, 2023 for FY2023.

6.E.2. Audrey Jennings to attend ODCTE T&I New Teacher Training Academy July 18-20, 2023 for FY2024. 

6.E.3. Brooke Meyer to serve as EMT Program Director for the Alva Campus for FY2024.

6.E.4. Tami Frascht to serve as Webmaster for FY2024

6.E.5. Tami Frascht to serve as Professional Development/Continuous School Improvement Plan Coordinator for FY2024. 

6.E.6. Robert Watson to serve as Designated Administrator for the Fairview Campus FY2024. 

6.E.7. Debra Button to serve as the sponsor for Health Explorers FY2024

6.E.8. Scott Brown, Jeremy Eaton, Charlotte Hadwiger, R. Adam Honeyman, Melissa Powell, Colt Shaw, Kayla Turner, and Jason Wallace for BIS Civic Membership for FY2024. 

6.F. Proposed executive session to discuss the employment of a Custodian/Building & Grounds Maintenance Afternoon/Evening Shift employee for the Alva Campus and to discuss the Superintendent’s recommendation for the FY2023-2024 contracts for all current fulltime employees and the FY2024 Salary Schedule. (25 O.S. § 307 (B)(1)) (Possible Board Action) See list of all current fulltime employees below.
 

PROPOSED EXECUTIVE SESSION LISTING

Administration
Daren Slater – Superintendent
Jeremy Eaton – Alva Campus Assistant Superintendent
Colt Shaw – Fairview Campus Assistant Superintendent

Faculty
Melanie Blackwood – Practical Nursing Instructor – Alva
Debra Button – Health Careers Instructor – Fairview
Hillary Cinnamon - Cosmetology Instructor - Fairview
Shawn Cusack – Biomedical Sciences Instructor – Fairview
Tami Frascht – Career Center Coordinator – Alva
Audrey Jennings - Assistant Cosmetology Instructor - Fairview
Karen Koehn  – Career Counselor – Alva
Kay Koehn – Career Center Coordinator – Fairview
L. Brenna Koppitz – Biomedical Sciences Instructor – Alva
Stacy Lee – Digital Design Instructor – Fairview
Pamela Malone – Computer and Business Technology Instructor – Alva
Amy McClure – Computer and Business Technology /Digital Design Instructor – Fairview
Kala Mead – Biomedical Sciences Instructor – Alva
Brooke Meyer – Health Careers Instructor – Alva
Michael “JP” Parker – Welding Instructor – Fairview
Kylee Pfleider – Math Instructor – Alva
Ronald Rader – Automotive Technology Instructor – Alva
Jessica Schanbacher – Digital Design Instructor – Alva
Jennifer Shaw – Career Counselor – Fairview
Eric Sheik – Electrical Trades Instructor – Alva
Ashlee Smart – Math Instructor – Fairview
Tara Thomas – Practical Nursing Director/Instructor – Alva
Robert Watson – Automotive Technology Instructor – Fairview

Professional Staff
Melinda Barton – Director of  Marketing – Alva & Fairview
Scott Brown – BIS Coordinator – Fairview
Sharon Corder – Project HOPE Co-Coordinator – Alva & Fairview
Gregory Graham – IT Director – Alva & Fairview
Charlotte Hadwiger – BIS/ACD Director – Alva
R. Adam Honeyman – BIS Coordinator – Alva
Jerad Jackson - IT Technician - Fairview
Melissa Powell – BIS Health Coordinator – Fairview
Ashlee Sneary – Director of Finance – Alva & Fairview
Kayla Turner – BIS Health Coordinator – Alva
Jason Wallace – BIS/ACD Director– Fairview
Denise Whitehead – Project HOPE Co-Coordinator – Woodward
Sonja Williams – Human Resources/Financial Aid Director – Alva & Fairview
Jeremy Zeller – WCEDC Director – Alva

Support Staff
Elizabeth Bittle – Assistant Financial Officer – Alva
Kelley Burggraf – BIS/ACD Administrative Professional – Fairview
Angela Flynt – Career Programs Administrative Professional – Alva
J. Shane Glover – Maintenance Director – Fairview
Jessica Kriegh – BIS/ACD Administrative Professional – Alva
Brenda Munger – Custodian/Building and Grounds Maintenance Afternoon/Evening Shift – Fairview
Gary Murrow – Maintenance Director
Shelly Nightengale – Custodian/Building and Grounds Maintenance – Fairview
Amanda Robinson – Career Programs Administrative Professional – Fairview
Richard Towns – Custodian/Building and Grounds Maintenance Afternoon/Evening Shift – Alva
Brenda Waggoner – Assistant Financial Officer – Fairview

6.G. Possible vote to convene in executive session.  (Possible Board Action) 

6.H. President’s acknowledgement of the board’s return to open session.

6.I. Clerk’s executive session compliance announcement.

6.J. Discussion and possible action on the employment of a Custodian/Building & Grounds Maintenance Afternoon/Evening Shift employee for the Alva Campus for FY2023-2024. (Possible Board Action) 

6.K. Consent Agenda:  The following items may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.
Discussion and possible action to approve the Superintendent’s recommendation for FY2023-2024 contracts for all full-time employees and the FY2023-2024 Salary Schedule.

6.K.1. Contract with Superintendent Slater.

6.K.2. Contracts for Assistant Superintendents Eaton and Shaw.

6.K.3. Faculty/Certified Teacher contracts.

6.K.4. Professional Staff contracts.

6.K.5. Support Staff contracts.

6.K.6. FY2023-2024 Salary Schedule

7. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

8. Announcements:
July 10, 2023 – Next Regular Board Meeting – Fairview Campus
August 24-27, 2023 - OSSBA Conference in OKC

9. Adjourn