May 1, 2023 at 5:00 PM - Regular Board Meeting

1. Call to order, roll call of members to establish a quorum

2. Acknowledgment of Guests:

3. Public Participation:

4. Report on results of April 2023 School Election.

4.A. Oath of Office to Lary Weeks –  Office 3, Zone 3.

4.B. Reorganization of the Board of Education for the coming year (Board Action)

5. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

5.A. Minutes of the regular board meeting of April 10, 2023

5.B. Items as surplus to be disposed of by the district

6. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

6.A. Encumbrances from the general fund for purchase order numbers 1304 to 1384 in the amount of $198,578.91

6.B. Encumbrances from the building fund for purchase order numbers 13 to 14 in the amount of $17,000.00

6.C. Change orders from the general fund for purchase orders 8, 33, 40, 43, 51, 52, 58, 60, 61, 65, 67, 69, 70, 71, 72, 73, 79, 86, 87, 88, 107-109, 112, 118, 126, 127, 133, 135, 157, 167, 225, 234, 235, 240, 266, 323, 339-341, 350, 358, 359, 385, 391, 392, 395, 409-411, 414, 420, 470 ,472, 486, 509, 519, 525, 525, 527, 537, 569, 574, 590, 591, 596, 598, 601, 605, 606, 620, 637, 741, 763, 805, 806, 814, 822, 832, 839, 882, 894, 910, 924, 941, 1014, 1032, 1093, 1116, 1120, 1121, 1125, 1132, 1138, 1141, 1146, 1160, 1165, 1174, 1182, 1190, 1200, 1204, 1214, 1217, 1229, 1235, 1236, 1243, 1261, 1275, 1276, 1282, 1282, 1285, 1289, 1291, 1299, 1303, 70017, and 70029 in the amount of ($42,191.83)

6.D. Change orders from the building fund for purchase order 12 in the amount of ($53.000.00)

6.E. Change in appropriations in the general and building funds with no change in bottom line totals

6.F. Treasurer's report

6.G. Activity fund reports and adjustments

7. Superintendent's Report:

7.A. Report of Student Contests

7.B. Discussion and possible action on the FY 2023-2024 update to the Capital Improvement Plan. (Possible Board Action)

7.C. Discussion and possible action on the FY 2023-2024 Professional Development Plan.  (Possible Board Action)

7.D. Discussion and possible action on a contract for audit of the 2023-2024 Fiscal Year by the firm of S & B CPA & Associates, PLLC, subject to the firm being listed on the approved auditors list by the Oklahoma Department of Career and Technology Education.  (Possible Board Action)

7.E. Discussion and possible action on a contract for preparation of the annual financial statements for FY 2022-2023 and the Estimate of Needs for FY 2023-2024 by the firm of Chas. W. Carroll, P.A. (Possible Board Action)

7.F. Discussion and possible action on a contract for Sonis student accounting software and services with Jenzabar.  (Possible Board Action)

7.G. Discussion and possible action to approve a land use agreement with the Board of Regents for the University of Oklahoma for the Mesonet site on the Fairview Campus.  (Possible Board Action)

7.H. Consent Agenda:  The following items may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.

7.H.1. Discussion and possible action on an agreement with the Gooden Group for FY 2023-2024 with Meridian Technology Center acting as fiscal agent. 

7.H.2. Discussion and possible action on an agreement for Statewide Marketing for FY 2023-2024 with Francis Tuttle Technology Center acting as fiscal agent.  

7.H.3. Discussion and possible action on a memorandum of understanding with OkACTE/ACTE for positional memberships.

7.I. Proposed executive session to discuss the Superintendent’s recommendation for employment of Support Staff for FY 2023-2024.  (25 O.S. § 307 (B)(1))  See List of Support Staff below

SUPPORT STAFF LISTING
For consideration of FY 2023-2024 Employment

ALVA CAMPUS – FY2023 Assignment
Elizabeth Bittle – Assistant Financial Officer
Angela Flynt – Central Office Administrative Professional
Jessica Kriegh – BIS/ACD Administrative Professional
Gary Murrow – Maintenance Director
Richard Towns – Custodian

FAIRVIEW CAMPUS – FY2023 Assignment
Kelley Burggraf – BIS/ACD Administrative Professional
J. Shane Glover – Maintenance Director
Shelly Nightengale – Custodian
Brenda Munger – Custodian
Amanda Robinson – Central Office Administrative Professional
Brenda Waggoner – Assistant Financial Officer

7.J. Possible vote to convene in executive session.  (Possible Board Action) 

7.K. President’s acknowledgement of the board’s return to open session.

7.L. Clerk’s executive session compliance announcement.

7.M. Discussion and possible action on the employment of Support Staff for FY 2023-2024 school year. (Possible Board Action) See List above

8. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

9. Announcements:
May 11, 2023 - Foundation Golf Tournament
May 19, 2023 - Last Day of School
June 5, 2023 – Next Regular Board Meeting – Alva Campus

10. Adjourn